Disposed¶79

Gnana Ishwarya v. The State of Tamilnadu Rep.by

Madras HC22 Aug 2025WP Crl.(MD)/1073/2025

Case brief

AI extract

What is this about?

Non-traceable certificate; lost original title deed; sale deed Document No.12629/2022 dated 17.09.2022; Sub Registrar Office Annu; Nilakottai Police Station; Superintendent of Police Dindigul; DGP Tamil Nadu circular Rc.No.2029209/General.1(1)/2022 dated 01.04.2022; Crl.OP.No.3307 of 2022; Crime and Occurrence Sheet; SHO/CSR procedure; writ of Mandamus; Article 226 Constitution of India; Madurai Bench of Madras High Court; W.P.Crl.(MD)No.1073 of 2025; Justice B.Pugalendhi; four-week direction; certified copy from Registration Department.

What did the court decide?

Direction to the respondent police to take a decision as per the DGP circular RC No.2029209/General.1(1)/2022 dated 01.04.2022 within four weeks from receipt of a copy of the order; petitioner directed to co-operate with the police enquiry; no costs. ¶79

Gnana Ishwarya Vs The State of Tamilnadu Rep.by — Writ and Judicial Review | Madras HC (2025)

What the court decided

AI extract

Outcome

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Issue for consideration

Whether the 2nd respondent (Inspector of Police, Nilakottai Police Station) should be directed, by writ of Mandamus, to issue a Non-Traceable Certificate in respect of the petitioner's missing original sale deed (Document No.12629/2022 dated 17.09.2022, SRO Annu) based on her complaint dated 22.07.2025. +1 more

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Court's answer

The respondent Police is expected to find out the genuineness of the petitioner's complaint and take further course of action based on the DGP circular in RC No.2029209/General.1(1)/2022, dated 01.04.2022.

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Ratio / Principle

As the respondent Police reported that the petitioner has not co-operated for the enquiry, the petitioner is directed to co-operate with the respondent Police for enquiry.

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Key takeaways

The writ petition is disposed of with a direction to the respondent police to take a decision as per the above circular within a period of four weeks from the date of receipt of a copy of the order; no costs.ratio¶79

Detailed headnote1 paragraphs

Mandamus petition under Article 226 of the Constitution of India seeking a direction to the Inspector of Police, Nilakottai Police Station, Dindigul District, to issue a Non-Traceable Certificate for the petitioner's lost original sale deed (Document No.12629/2022 dated 17.09.2022, Sub Registrar Office, Annu) on the strength of her complaint dated 22.07.2025. The Court noted that the subject is governed by the Director General of Police's circular memorandum in RC No.2029209/General.1(1)/2022 dated 01.04.2022, issued pursuant to this Court's earlier directions in Crl.OP.No.3307 of 2022, which prescribes the detailed procedure (documents to be furnished, CSR by SHO, publication in Crime and Occurrence Sheet through DSP/ACP of DCRB/CCRB, verification, and issuance of the Non-Traceable Certificate only by the SHO with intimation to the Sub Registrar Office). Observing that the police reported the petitioner had not co-operated for the enquiry, the Court directed the petitioner to co-operate and disposed of the writ petition with a direction to the respondent police to take a decision as per the circular within four weeks from receipt of a copy of the order. No costs.

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W.P.Crl.(MD)No.1073 of 2025

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BEFORE THE MADURAI BENCH OF MADRAS HIGH COURT

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DATED : 22.08.2025

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CORAM:

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THE HONOURABLE MR.JUSTICE B.PUGALENDHI

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W.P.Crl.(MD)No.1073 of 2025

Gnana Ishwarya

... Petitioner

versus

The Superintendent of Police, Dindigul District, Dindigul.

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The Inspector of Police, Nilakottai Police Station, Dindigul District. ... Respondents

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Writ Petition filed under Article 226 of the constitution of India, seeking for the issuance of Writ of Mandamus, to direct the 2^nd respondent forthwith to issue Non-traceable certificate in respect of the missing document viz., original sale deed in Document No.12629/2022 dated 17.09.2022 on the file of the Sub Registrar Office, Annu, based on his complaint dated 22.07.2025 in the light of the circular issued by the Director General of Police, Tamil Nadu, in Rc.No.2029209/General. 1(1)/2022 dated 01.04.2022.

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For Petitioner : Mr.R.Yeswanth

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https://www.mhc.tn.gov.in/judis

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W.P.Crl.(MD)No.1073 of 2025

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For Respondents : Mr.E.Antony Sahaya Prabahar, Additional Public Prosecutor

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ORDER

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This writ petition is filed for a Mandamus, directing the 2^nd respondent to issue a Non Traceable Certificate to the petitioner based on his complaint dated 22.07.2025.

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The petitioner claims that on 28.06.2025, she has lost her original document in Document No.12629/2022, for which, she lodged a complaint before the respondent police on 22.07.2025. However, no action has been taken by the respondents so far. Therefore, the petitioner seeks a certificate that this document is not traceable so that she can get the certified copy from the Registration Department.

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This issue has already been addressed by the Director General of Police in his Circular memorandum in RC No.2029209/General.1(1)/2022, dated 01.04.2022.

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The circular was issued pursuant to the direction of this Court in

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https://www.mhc.tn.gov.in/judis

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W.P.Crl.(MD)No.1073 of 2025

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Crl.O.P.No.3307 of 2022. Several writ petitions are filed before this Court seeking direction to the police to issue non-traceable certificates that the original documents are misplaced and it could not be traced. On the other hand, Cases are also filed before this Court that by obtaining non-traceable certificates, certified copies of the said documents are obtained and with those certified copies obtained in the strength of Non-traceable certificates issued by police, forged documents are created. Therefore, this Court has issued directions in the above Crl.OP.No.3307 of 2022 based on which the circular was issued by the Director General of Police stipulating the procedure to be adopted with regard to issuance of non-traceable certificate and the same is extracted as under:

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“The following procedure should be adopted with regard to issuance of Non- traceable Certificate on receipt of petition relating to the loss of original land documents:

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1.Petition should be preferred only by the legal owner or his power of attorney of the property.

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2.The petitioner should furnish the following documents along with the petition:-

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(i) 2 Certified copies of the document/s which is alleged to have been lost (obtained within a month prior to the presentation of the petition at the Police

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https://www.mhc.tn.gov.in/judis

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W.P.Crl.(MD)No.1073 of 2025

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Station from the concerned Sub Registrar Office).

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(ii) Recent photograph of the petitioner or that of his power of attorney.

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(iii) Copy of Aadhar Card or Voter ID or Passport (No other Identity proof will be accepted).

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(iv) News paper advertisements in original as mentioned in para 6.

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(v) Undertakings mentioned in paras 7 and 8.

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3.In case of death of the legal owner of the property, his or her legal heir should present the petition along with the following documents.-

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a) Death Certificate pertaining to the death of the legal owner issued by the competent Local body/ Municipality/Corporation authorities.

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b) Legal Heir Certificate issued by the designated Revenue Authority to establish that the petitioner is the legal heir of the owner of the property.

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4.In case of multiple legal heirs, No Objection Certificate obtained from the legal heirs other than the petitioner should be enclosed.

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5.Encumbrance certificate (Digital or Manual) for the above property for the last 20 years or from the date of registration of missing document whichever is longer and it should be obtained from the concerned Sub Registrar Office only.

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W.P.Crl.(MD)No.1073 of 2025

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6.Original of the public advertisement given one in leading English and one in leading vernacular newspaper should be enclosed. The advertisement should have been published within 30 days prior to the presentation of the petition.

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7.The petitioner should submit an undertaking along with the petition that no civil dispute or mortgage pertaining to the property document alleged to have been lost, is pending before any Court or Financial Institution.

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8.The petitioner should also submit an undertaking along with the petition that if he/she furnishes any false information with regard to the property, whose document is alleged to have been lost, the petitioner or whoever abets the offence shall be liable for criminal prosecution under appropriate legal provisions The petitioner should also furnish an undertaking that he/she shall handover the missing document if it is traced later. In that case, the Station House Officer should intimate about the tracing of the document to the concerned Sub Registrar Office.

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9.On receipt of the petition, the Station House Officer (SHO) shall issue a CSR to the petitioner immediately.

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10.The CSR should be issued only by the Station House Officer (SHO) and not by any other personnel in the Police Station.

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11.If any shortfall in production of documents is noticed, (Documents mentioned in para-2) the Station House Officer (SHO) should intimate the same to the concerned petitioner in

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https://www.mhc.tn.gov.in/judis

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W.P.Crl.(MD)No.1073 of 2025

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writing instructing him to produce the concerned documents within a week time.

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12.Within three days from the receipt of documents in full and issuance of CSR, the Station House Officer (SHO) after personally satisfying himself, should send a letter addressed to the Deputy Superintendent of Police / Assistant Commissioner of Police of the DCRB/ CCRB informing about the loss of document along with the following Certificate:

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"Certificate"

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"Certified that I have verified all the documents enclosed as mandated in the Chief Office circular memorandum in Rc.No2029209/Gen.1(1)/2022 dated 01.04.2022".

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13.The DSP's/ACP's of DCRB/CCRB on receipt of papers shall publish the matter in Crime and Occurrence Sheet within a week from the date of receipt of the letter from the Station House Officers.

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14.The publication in the Crime and Occurrence Sheet shall be sent to the concerned Station House Officers within three days from the date of such publication.

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15.In the meantime, necessary action should be taken by the SHO to trace out the said original land documents. Enquiry should be conducted to find out whether the owners or the complainant had encumbered the land documents and by approaching the concerned S.R. for verification. [The purpose of compelling original document is to avoid double

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W.P.Crl.(MD)No.1073 of 2025

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documentation].

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16.On receipt of copy of the Crime and Occurrence Sheet publication and if unable to trace out the said documents, the Station House Officers shall issue Non-traceable Certificate to the petitioner.

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17.Henceforth, Non-traceable certificate with regard to loss of original land documents shall be issued only by the Station House Officer after adhering to the above procedure and the certificate should be issued to the petitioner after obtaining due a acknowledgement and a copy of the same shall be sent to the concerned Sub Registrar Office. (Format of Not Traceable Certificate is enclosed in Annexure).

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18.The Commissioners of Police in Cities and Superintendents of Police in Districts are requested to issue suitable instructions to the Station House Officers to adhere to the above procedure without any deviation. In case of any deviation in this regard, action shall be taken against the concerned police personnel.

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19.The above circular shall be posted on the State Police Website and CCTNS Citizen Portal and also pasted in the 'Notice Board of all Police Stations.”

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The respondent Police is expected to find out the genuineness of

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the complaint made by the petitioner and take further course of action based

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https://www.mhc.tn.gov.in/judis

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W.P.Crl.(MD)No.1073 of 2025

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on the above circular in RC No.2029209/General.1(1)/2022, dated 01.04.2022.

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It is reported by the respondent Police that the petitioner has not

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co-operated for the enquiry. Therefore, the petitioner is directed to co-operate with the respondent Police for enquiry.

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Accordingly, this writ petition is disposed of with a direction to the respondent police to take a decision as per the above circular within a period of four weeks from the date of receipt of a copy of this order. No costs.

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22.08.2025

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ogy NCC : Yes / No. Index : Yes / No. Internet : Yes / No.

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https://www.mhc.tn.gov.in/judis

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