The First Statutes

(The (Baxette of <3udia EXTRAORDINARY PUBLISHED BY AUTHORITY No.3301 NEW DELHI, THURSDAY, JULY 4, 2QI3/ASHADHA 13, 1935 2947 Gl/2013 (1) V ^^^^^E^^r^^ I ?*ft I 12 . THE GAZETTE OF INDIA : EXTRAORDINARY [PART II—SEC. 3(i)j 3TTT7*TT I -2<?'/? afhz-s O *3 O MINISTRY OF YOUTH AFFAIRS AND SPORTS (Department of Youth Affairs) NOTIFICATION New Delhi, the 18th June, 2013 G.S.R. 461(E).—ijn exercise of the powers conferred by section 31 read with sub-section (i) of section 32 of the Rajiv Gandhi National Institute of Youth Development Act, 2012 (35 of 2012), the Central Government, with the prior approval of the Visitor, hereby frames the following First Statutes for the Rajiv Gandhi National Institute of Youth Development, namely:- 1. Short title and commencement. - (1) These Statutes may be called the First Statutes of the Rajiv Gandhi National Institute of Youth Development, 2013. (2) They shall come into force on the date of their publication in the Official Gazette. 2. Definitions.- (1) In these first Statutes, unless the context otherwise requires, - (a) "Act" means the Rajiv Gandhi National Institute of Youth Development Act, 2012; (b) "Appointing authority" means the authority referred to in first Statute 17 ; (c) "authorities" and "officers" in relation to the Institute mean, respectively, the authorities, and officers of the Institute; (d) "Building and Works Committee" means the Building and Works Committee of the Institute constituted under first Statute 11; (e) "Centre" in relation to the Institute means a.unit of the Institute engaged in the activities, as specified under these Statutes; (f) "Disciplinary authority" means the authority referred to in first Statute 18; (g) "Department" in relation to the Institute means a unit of the Institute engaged in activities, as specified under these Statutes; (h) "Institute" means the Rajiv Gandhi National Institute of Youth Development; (i) "programme" means any programme of the Institute; (j) "Schedule" means the Schedule annexed to these Statutes; (k) "Central Government" means the Ministry of Youth Affairs and Sports, Department of Youth Affairs. ....* (2) Words and expressions used herein and not defined but defined in the Act, shall have the meanings respectively assigned to them in the Act. 3. Authorities.-The following shall be the authorities of the institute, namely:- (a) the Executive Council as established under section 12 of the Act; (b) the Academic Council as constituted under section 16 of the Act; (c) the Finance Committee as constituted under section 18 of the Act; (d) the Building and Works Committee as constituted under the first Statute 12. 4. Executive Council and meetings thereof .- (1) The bodies entitled to nominate or elect representative of the Executive Council referred to in clause (a) of first Statute 3 shall be invited by the Registrar to do so within a period not exceeding six weeks from the date on which such invitations are issued by him. (2) Casual vacancies of the Executive Council shall be filled up by following the procedure, specified under sub -Statute (1). (3) The Executive Council shall ordinarily meet four times during a calendar year. (4) Meetings of the Executive Council shall be convened by the Chairperson either on his own motion or at the request of the Director or on a requisition signed by not less than four members of the Executive Council. (5) Atleast one half members including the representative of the Central Government shall be present to form a quorum for a meeting of the Executive Council and the representation of the Central Government shall be compulsory: Provided that if a meeting is adjourned for want of quorum, it shall be held on the same day in the next week, at the same time and place or on such other day, time and place, as the Chairperson may determine, and if at such a meeting, a quorum is not present within half-an-hour from the scheduled time for holding a meeting, the members present shall form the quorum. (6) All questions considered at the meetings of the Executive Council shall be decided by a majority of the votes of the members present including the Chairperson and if the votes be equally divided, the Chairperson shall have a casting vote. (7) The Chairperson shall preside over every meeting of the Executive Council. (8) A written notice of every meeting shall be sent by the Registrar to every member at least fifteen days before the date of the meeting, specifying therein the place, date and time of such meeting: i Provided that the Chairperson may call a special meeting of the Executive Council at short notice to consider urgent issues. _2<?ll7 6T//3-6 (9) The notice may be delivered either by hand or sent by registered post or e-mail or fax, at the address of each member as recorded in the office of the Executive Council, and if so sent, shall be deemed to be duly delivered at the time at which notice would be delivered in the ordinary course of post. (lO)Agenda shall be circulated by the Registrar to all members at least fifteen days before the meeting. (ll)Notices of motions for inclusion of any item on the agenda must reach the Registrar at least one week before the meeting: Provided that the Chairperson may, permit inclusion of any item for which due notice has not been received. (12)The ruling of the Chairperson with regard to all questions of procedure shall be final. (13)The minutes of the proceedings of a meeting of the Executive Council shall be drawn up by the Registrar and circulated to all members of the Executive Council and the same along with any amendment suggested shall be placed before the Executive Council in its next meeting for confirmation and after the minutes are confirmed and signed by the Chairperson, they shall be recorded in the minute book. (14)The minute book shall be kept open for inspection of the members of the Executive Council at all times during office hours. (15)No matter concerned with finance shall be placed before the Executive Council unless the same has been considered by the Finance Committee. (16) No matter which should be first considered by the Building and Works Committee shall be placed before the Executive Council unless the same has been considered by the Building and Works Committee after obtaining the administrative approval of the Executive Council. (17) If a member of the Executive Council fails to attend three consecutive meetings without leave of absence from the Council, he shall cease to be a member of the Council. 5. Powers of the Executive Council.- In addition to the powers provided under sub-section (1) of section 15 of the Act, the Executive Council shall be empowered - (a) to make, alter, modify or rescind the Statutes as provided under the Act; (b) to make, alter, modify or rescind all or any of the Ordinances as provided under the Act and Statutes on the recommendation of the Finance Committee or the Academic Council, subject to the condition that such making, modification and rescinding shall not be in contravention of the Act and the Statutes; (c) to establish new divisions, centres and departments as deemed necessary for the effective functioning of the institute and re-name existing divisions, centres and departments for its effective performance, with the prior approval of the Central Government. 6. Authentication of orders of Executive Council.- All orders and decisions of the Executive Council shall be authenticated by the signature of the Director or Registrar or any person authorised by the Executive Council in this behalf. 7. Academic Council.- (1) The Academic Council shall be the principal academic and programme advisory body of the Institute. (2) The term of office and filling up of vacancies of every member of the Academic Council shall be as provided for the members of the Executive Council under the Act. (3) The bodies entitled to nominate or elect representatives of the Academic Council shall be invited by the Registrar to do so within a period not exceeding six weeks from the date on which such invitations are issued by him. (4) The Academic Council shall meet as often as necessary, but ordinarily not less than two times during a calendar year. (5) Meetings of the Academic Council shall be convened by the Chairman of the Academic Council either on his own motion or on a requisition signed by not less than one fifth of the members of the Academic Council. (6) Requisition meeting shall be a special meeting to discuss only those items of agenda for which requisition is given and the requisition meeting shall be convened by the Chairman of the Academic Council on a convenient date and time. (7) One half of the total number of members of the Academic Council including the representative of the Central Government shall form a quorum for a meeting of the Academic Council. (8) The Director shall preside over every meeting of the Academic Council. (9) A written notice of every meeting together with the agenda shall be circulated by the Registrar to the members of the Academic Council at least fifteen days before the meeting: Provided that the Chairman of the Academic Council may permit inclusion of any item for which due notice has not been given. (10) Notwithstanding the provisions of sub - Statute (5) above the Director may call for an emergency meeting of the Academic Council at short notice to consider urgent or special issues. (11) The ruling of the Chairman of the Academic Council with regard to all questions of procedure shall be final. / ' - - - ' • ' • • • . " / • • " ' -. • • • " • . • • • • - . - \ M . (12) The minutes of the proceedings of a meeting of the Academic Council shall be drawn up by the Registrar and circulated to all the members of Academic Council. (13) The minutes, along with amendments, if any, suggested shall be placed for confirmation at the next meeting of the Academic Council and after the minutes are confirmed and signed by the Chairman of the Academic Council, they shall be recorded in a minute book, which shall be kept open for inspection of the members of the Academic Council and the Executive Council at all times during office hours. 8. Powers of the Academic Council. - Subject to the provisions of the Act, the Academic Council shall have the power to:- (i) frame, approve and revise the curricula and syllabi for the courses of studies. (ii) approve content of programmes and activities recommended by the Advisory Councils; (iii) make appropriate provisions for the conduct of examinations, appointment of examiners, moderators, tabulators and other matters relating to the examinations; (iv) declare the results of the examinations or .to appoint committees or officers to do so and to make recommendations to the Executive Council regarding conferment or grant of degrees, diplomas and other academic distinctions or titles; (v) appoint committees from amongst the members of the Academic Council, other teachers of the Institute and experts from outside to advise on such specific and important academic matters, as may be referred to any such committee appointed by the Academic Council; (vi) consider the recommendations of the Advisory Committee, if any, attached to various centres and departments and that of expert and other committees and take such action (including the making of recommendations to the Executive Council) as warranted by the circumstances of each case, provided that the action taken under this clause shall be subject to ratification by Executive Council and approved by the Central Government; (vii) make provision for periodical review of the activities of the centres and departments and take appropriate action (including the making of recommendations to the Executive Council); (viii) make periodical review of the functioning of the Library of the Institute; (ix) Make periodical review of research and academic development or activity-within the Institute and seek reports on such research or academic development or activity from the persons engaged therein; (x) provide for the inspection of the class rooms, computer and language laboratories, library and the residential hostels; (xi) plan co-curricular activities of the students of the Institute; (xii) award stipends, scholarships, medals and prizes, and other awards, as recommended by the appropriate authorities of the Institute in accordance with such conditions as may be attached to the awards; (xiii)' make recommendations to the Executive Council with regard to the creation or restructuring of divisions, centres and departments of the Institute; (xiv) make recommendation to the Executive Council with regard to abolition of existing divisions, centres and departments thereof; (xv) make recommendations to the Executive Council to disseminate knowledge through distance learning mode to various parts of the country or abroad. 9. Chairman of Academic Council to exercise powers in emergency.- If, in the opinion of the Chairman of the Academic Council, any emergency has arisen which requires immediate action, he may in intimation of the same to the Central Government take such action as he deems necessary and shall report the same for approval to the Academic Council in its next meeting. 10. Finance Committee. - (1) The term of office and filling up of vacancies of every member of the Finance Committee shall be as provided for the members of the Executive Council under the Act. (2) The Finance Committee shall meet ordinarily four times in a year, preferably before the meeting of the Executive Council. (3) Four members of the Finance Committee and the representative of the Central Government (Financial Adviser and Joint Secretary) shall form a quorum for a meeting. (4) The Director shall preside over the meetings of the Finance Committee. (5) The provisions in these first Statutes regarding notices of the meeting, inclusion of items in the agenda and confirmation of the minutes applicable to the meetings of the Executive Council shall be followed, so far as practicable may be, in connection with the meetings of the Finance Committee. (6) A copy of the minutes of every meeting of the Finance Committee shall be placed before the Executive Council. (7) All financial proposals shall be placed before the Finance Committee prior to being placed before the Executive Council for consideration and approval. 11. Building and Works Committee. - (1) There shall be a Building and Works Committee for the Institute, consisting of the following members, namely:- (a) the Director - Presiding Officer of the Building and Works Committee; (b) one member nominated by the Central Government not below the rank of Director or Deputy Secretary; (c) one member nominated by the Executive Council; (d) Registrar - ex-officio Member Secretary; (e) Dean - Member to be nominated by the Director of the Institute on rotation from among the Deans of the Institute; and ' (f) one expert, not below the rank of Superintending Engineer, each from Civil and Electrical Engineering Wing of Central Government or any autonomous body of repute nominated by Chairperson - Member. (2) The term of office and filling up of vacancies of every member of the Building and Works Committee shall be as provided for the members of the Executive Council under the Act. (3) The Building and Works Committee shall meet as often as necessary but ordinarily not less than four times a year. (4) Three members and the representative of the Central Government shall form a quorum for a meeting of the Building and Works Committee. The provisions in these Statutes regarding notice of meeting, inclusion of items in the agenda and confirmation of the minutes applicable to the meeting of the Executive Council shall be followed, as far as practicable may be in connection with meetings of the Building and Works Committee also, (5) A copy of the minutes of every meeting of the Building and Works Committee shall be placed before the Executive Council. 12. Powers and Functions of Building and Works Committee. - (1) The Building and Works Committee shall, - (i) under the directions of the Executive Council, be responsible for construction of all major works, after receiving necessary administrative approval and expenditure sanction from the Executive Council; (ii) have the power to give the necessary administrative approval and expenditure sanction for minor works and works pertaining to maintenance and repair within the approved budgetary provision of the Institute; (iii) cause to be prepared estimates of cost of buildings and other capital works minor works, repairs, maintenance and the like; (iv) be responsible for making technical scrutiny of the design, estimates and specifications of the material, as may be considered necessary; (v) be responsible for enlistment of suitable contractors and acceptance of tenders and shall have the power to give directions for departmental works wherever necessary; (vi) have the power to settle rates not covered by tender and settle claims and disputes with contractors. (2) If, in the opinion of the Chairman of the Building and Works Committee, any emergency has arisen which requires immediate action to be taken, he shall in intimation of the same to the Central Government take such action and report the same to the Building and Works Committee and the Executive Council at their next meeting. (3) The Building and Works Committee shall also perform such functions and exercise such powers as may be entrusted to it by the Executive Council from time to time. 13. Powers of Chairperson . - In addition to the powers provided under the provisions of the Act, the Chairperson of the Executive Council shall have the following powers, namely:- (i) he shall in prior consultation with the Central Government, approve the foreign visit of the officers and other staff of the Institute for training or academic pursuits subject to such terms and conditions as may be laid down by the Executive Council from time to time; (ii) he shall execute the contract of service between Institute and the Director on behalf of the Visitor; (iii) he shall execute the contract of service between Institute and the Registrar on behalf of the Executive Council. 14. Travelling allowances and other facilities to members of authorities of Institute. - (1) The Chairperson and Vice-Chairperson of Executive Council are entitled for honorarium, transportation facilities, office and subordinate staff services as laid down by Executive Council. (2) Members of the Executive Council and other authorities of the Institute and members of the Committees constituted under the Act or these Statutes or appointed by the Executive Council and other authorities shall be entitled to travelling allowance, daily allowance, sitting-fee for attending the meetings of the authorities and their Committees, and office facilities and subordinate staff services, as laid down by the Executive Council from time to time. 15. Director and his powers. - (1) The Director of the Institute shall be appointed by the Visitor on contract basis in accordance with the provisions contained in section 22 of the Act. (2) The Director shall be governed by the terms and conditions of the contract of service entered into between the Institute and the Director, as specified in Schedule-I. (3) Subject to the budget provisions made for the specific purpose, the Director shall have the power to incur expenditure in accordance with the procedure as may be laid down by the Executive Council from time to time. (4) The Director shall have the power to appropriate funds with respect to different items constituting the recurring budget up to a limit specified by the Executive Council for each item: Provided that such appropriation shall not involve any increase in the budget and any liability in future years: Provided further that every such appropriation shall, as soon as possible, be reported to the Executive Council. (5) The Director shall have the power to write off irrecoverable losses up to a limit of five thousand rupees and of irrecoverable value of store items lost or rendered unserviceable, due to normal wear and tear or obsolete, up to a limit of twenty-five thousand rupees, subject to such stipulations as may be made by the Executive Council from time to time. (6) The Director shall have the power to donate obsolete equipment or store items, as identified by a committee constituted for this purpose by the Director, to any educational institution in the vicinity of the Institute up to such limits as may be decided by the Executive Council from time to time, (7) The Director shall, with the prior approval of the Central Government, have the power to employ academic and non-academic staff in the Institute from time to time on temporary basis who may be paid from contingencies for not more than one year on such remuneration as may be decided by the Executive Council. t (8) The Director shall have the power to approve visits of officers and other staff of the Institute for training or conferences and academic pursuits within the country, subject to such terms and conditions as may be laid down by the Executive Council. (9) The Director shall have the power of a Head of Department for purposes of the Delegation of Financial Powers Rules, the Fundamental Rules and the Supplementary Rules (FRSR) of the Central Government, in so far as they are applicable or may be made applicable for the conduct of the business of the Institute. (10) If for any reason the Registrar is temporarily absent for a period not exceeding one month, the Director, may take over or assign to any faculty member or member of staff of the. Institute, any of the functions of the Registrar as he deems fit: Provided that if at any time the temporary absence of the Registrar exceeds one month, the Executive Council may, if it thinks fit, authorise the Director to take over or assign the function of the Registrar, for a period exceeding one month. (11) The Director may, during his absence from headquarters, specifically authorise in writing, one of the Deans or the senior most Professor present to sanction advances for travelling allowance, contingencies and medical treatment of the staff and sign and counter-sign bills on his behalf. (12) The Director may, at his discretion, constitute such committees, as he may consider appropriate for smooth functioning of the Institute. (13) The Director may, with the prior approval of the Central Government and the Executive Council delegate'any of his powers, authorities or responsibilities vested in him by virtue of the Act and Statutes to one or more "members of Academic or administrative staff of the Institute. 16. Registrar. - (1) The Registrar of the Institute shall be appointed on contract basis on the recommendation of a Selection Committee constituted by Chairperson consisting of three members one each to be nominated by the Executive Council, the Central Government and the Director. (2) The Registrar shall be appointed for a fixed term of not exceeding three years on contract basis and shall be governed by the terms and conditions of service as specified in Schedule II. (3) The Registrar shall be responsible, - (a) to conduct the official correspondence on behalf of the authorities of the Institute; (b) to issue notices to convene meetings of the authorities of the Institute and all committees and sub-committees appointed by any of these authorities; (c) to keep the minutes of the meetings of all the authorities of the Institute and of all the committees and sub-committees appointed by any of these authorities; (d) to conduct the official correspondence of the Executive Council and'the Academic Council; (e) to enter into agreements, sign documents and authenticate records on behalf of the Institute; (f) to hold in special custody the common seal, funds, records, books and documents and other such property of the Institute, as specified by the Executive Council; 14. Travelling allowances and other facilities to members of authorities of Institute. - (1) The Chairperson and Vice-Chairperson of Executive Council are entitled for honorarium, transportation facilities, office and subordinate staff services as laid down by Executive Council. (2) Members of the Executive Council and other authorities of the Institute and members of the Committees constituted under the Act or these Statutes or appointed by the Executive Council and other authorities shall be entitled to travelling allowance, daily allowance, sitting-fee for attending the meetings of the authorities and their Committees, and office facilities and subordinate staff services, as laid down by the Executive Council from time to time. 15. Director and his powers. - The Director of the Institute shall be appointed by the Visitor on contract basis in accordance with the provisions contained in section 22 of the Act. The Director shall be governed by the terms and conditions of the contract of service entered into between the Institute and the Director, as specified in Schedule-I. Subject to the budget provisions made for the specific purpose, the Director shall have the power to incur expenditure in accordance with the procedure as may be laid down by the Executive Council from time to time. The Director shall have the power to appropriate funds with respect to different items constituting the recurring budget up to a limit specified by the Executive Council for each item: Provided that such appropriation shall not involve any increase in the budget and any liability in future years: Provided further that every such appropriation shall, as soon as possible, be reported to the Executive Council. (5) The Director shall have the power to write off irrecoverable losses up to a limit of five thousand rupees and of irrecoverable value of store items lost or rendered unserviceable, due to normal wear and tear or obsolete, up to a limit of twenty-five thousand rupees, subject to such stipulations as may be made by the Executive Council from time to time. (6) The Director shall have the power to donate obsolete equipment or store items, as identified by a committee constituted for this purpose by the Director, to any educational institution in the vicinity of the Institute up to such limits as may be decided by the Executive Council from time to time. (7) The Director shall, with the prior approval of the Central Government, have the power to employ academic and non-academic staff in the Institute from time to time on temporary basis who may be paid from contingencies for not more than one year on such remuneration as may be decided by the Executive Council. -A 28 THE GAZETTE OF INDIA ; EXTRAORDINARY [PART II—SHC. 3(i)| (8) The Director shall have the power to approve visits of officers and other staff of the Institute for training or conferences and academic pursuits within the country, subject to such terms and conditions as may be laid down by the Executive Council. (9) The Director shall have the power of a Head of Department for purposes of the Delegation of Financial Powers Rules, the Fundamental Rules and the Supplementary Rules (FRSR) of the Central Government, in so far as they are applicable or may be made applicable for the conduct of the business of the Institute. (10) If for any reason the Registrar is temporarily absent for a period not exceeding one month, the Director may take over or assign to any faculty member or member of staff of the Institute, any of the functions of the Registrar as he deems fit: Provided that if at any time the temporary absence of the Registrar exceeds one month, the Executive Council may, if it thinks fit, authorise the Director to take over or assign the function of the Registrar, for a period exceeding one month. (11) The Director may, during his absence from headquarters, specifically authorise in writing, one of the Deans or the senior most Professor present to sanction advances for travelling allowance, contingencies and medical treatment of the staff and sign and counter-sign bills on his behalf. (12) The Director may, at his discretion, constitute such committees, as he may consider appropriate for smooth functioning of the Institute. (13) The Director may, with the prior approval of the Central Government and the Executive Council delegateany of his powers, authorities or responsibilities vested in him by virtue of the Act and Statutes to one or more members of Academic or administrative staff of the Institute. 16. Registrar. - (1) The Registrar of the Institute shall be appointed on contract basis on the recommendation of a Selection Committee constituted by Chairperson consisting of three members one each to be nominated by the Executive Council, the Central Government and the Director. (2) The Registrar shall be appointed for a fixed term of not exceeding three years on contract basis and shall be governed by the terms and conditions of service as specified in Schedule II, (3) The Registrar shall be responsible, - (a) to conduct the official correspondence on behalf of the authorities of the Institute; (b) to issue notices to convene meetings of the authorities of the Institute and all committees and sub-committees appointed by any of these authorities; (c) to keep the minutes of the meetings of all the authorities of the Institute and of all the committees and sub-committees appointed by any of these authorities; (d) to conduct the official correspondence of the Executive Council and *the Academic Council; (e) to enter into agreements, sign documents and authenticate records on behalf of the Institute; (f) to hold in special custody the common seal, funds, records, books and documents and other such property of the Institute, as specified by the Executive Council; (g) to safeguard and maintain the buildings, gardens, offices, canteens, cars and other vehicles, laboratories, libraries, reading rooms, equipment and other properties of the Institute; (h) to represent the Institute when authorised by the Executive Council in suits or proceedings by or against the Institute, sign power of attorney and plead or depute his or her representatives for this purpose; (i) to perform such other duties as may be specified in the Statutes, Ordinances, or Regulations, as may be specified by the Executive Council, Academic Council and the Director from time to time. 17. Appointing authority.- The following shall be appointing authority with respect to the appointments made with Institute, namely:- (a) the Director shall be the appointing authority for academic staff and Registrar; (b) the Registrar shall be the appointing authority for non-academic staff. 18. Disciplinary authority.- (l)The following shall be the disciplinary authority with respect to the disciplinary actions taken against the employees of the Institute, namely:- (a) the Director shall be the disciplinary authority for the academic staff and Registrar; (b) the Registrar shall be the disciplinary authority for the non-academic staff. (2)The Disciplinary action shall be taken in accordance with the provisions contained in Central Civil Services (Classification, Control and Appeal) Rules, 1965. 19. Academic staff. - The academic staff of the Institute shall be Director, Professor, Associate Professor, Assistant Professor in all the centres and departments, Research Officer and such other academic posts as may be decided by the Executive Council, with the prior approval of the Central Government from time to time. 20. Residential accommodation for employees. - (1) Every employee of the Institute may be allotted an unfurnished house within the campus of the Institute for residential use only, if available, in which he shall be required to reside, subject to such conditions as may be laid down by the Executive Council of the Institute. (2) An employee of the Institute, who has been allotted a house for residential use, shall be charged license fee at the rate as fixed by the Executive Council from time to time. (3) In addition to the license fee, water, electricity and charges for any other service rendered shall be recovered from an employee on actual basis or at such rates as may be determined by the Executive Council from time to time. 21. General terms and conditions of service of permanent employees.- The permanent employees of the Institute shall be governed by the following terms and conditions, namely:- (i) subject to the provisions of the Statutes and Recruitment Rules, unless otherwise stipulated, all appointments to posts under the Institute shall be made on probation for a period of one year after which period the appointee, if confirmed, shall continue to hold his office subject to the provisions of the Act and the Statutes, till the end of the month in which he attains the prescribed maximum age for teaching posts or for technical, ministerial and administrative posts, as the case may be: Provided that the appointing authority shall have the power to extend the period of probation of any employee of the Institute for such periods as it may deem fit; (ii) the employees of the Institute shall be entitled to allowances in addition to pay, as admissible to Central Government employees. (Hi) the employees of the Institute shall be entitled to reimbursement of medical expenses incurred on themselves and their families as per Central Civil Services (Medical Attendance) Rules, 1944. (iv) The application of the employees of the Institute shall be forwarded for employment outside the Institute only three times in a year in accordance with the procedure specified by the Academic Council. (v) The employees of the Institute will be entitled to Leave Travel Concession (LTC) as admissible to Central Government employees. 22. Leave.- The leave for all the employees of the Institute shall be governed by the Central Civil Services (Leave) Rules 1972 and the Institute shall not be a vacation Institute. 23. Code of conduct for permanent employees.- The employees of the Institute shall be governed by the code of conduct in accordance with the provisions of the Central Civil Services (Conduct) Rules, 24. Suspension, penalties, disciplinary proceedings.- The suspension, penalties and disciplinary proceedings of the staff of the Institute shall be in accordance with and regulated by the provisions of the Central Civil Services (Classification, Control and Appeal) Rules, 1965. 25. Resignation.- Notwithstanding anything contained in the foregoing provisions, a member of the staff of Institute may resign,- (i) if he is a permanent employee, only after giving three months' notice in writing to his appointing authority, or by paying three months' salary in lieu thereof; (ii) if he is not a permanent employee, only after giving one month's notice in writing to the appointing authority or by paying one month's salary in lieu thereof: Provided that such resignation shall take effect only on the date on which the resignation is accepted by the appointing authority. 26. Retirement.- At any time after an employee has completed twenty years of qualifying service, he may, by giving notice, of not less than three months, in writing to the appointing authority, retire from service as per the terms and conditions laid down by the Central Government, from time to time, for its own employees. (1) The appointing authority has the right to retire the employee before superannuation as premature retirement in accordance with the provisions of the Central Civil Services (Retirement) Rules, 1964. (2) An employee can retire from service on account of any bodily or mental infirmity that permanently incapacitates him from service, subject to the following conditions, namely:- (i) the employee shall submit his application to the Registrar through proper channel and produce a medical certificate from medical authority, as may be specified by the ordinances; (ii) if the medical authority grants fitness certificate for a lower post, the employee, if willing, may be appointed to such post only if available; and (iii) the medical report should precede or coincide with the date of retirement. 27. Advances.- The permanent employees of the institute shall be having facility of drawing advances for various purposes as admissible to Central Government employees. 28. Pension scheme.- The employees of the Institute shall be regulated in accordance with the provisions of the New Pension Scheme, 2004. 29. General terms and conditions of services of temporary employees.- (1) The services of a temporary employee shall be liable to termination at any time by notice of one month in writing given either by the employee to the appointing authority, or by the appointing authority to the employee. (2) The other terms and conditions of service of such employee shall be such as may be specified by the appointing authority in his letter of appointment. 30. Deputation.- Deputation is permissible for appointment (temporary transfer) in public interest outside the Institute, to the Central Government, State Government, Universities or autonomous bodies including Public Sector Undertaking and subject to the terms and conditions specified by the Executive Council. 31. Scholarships, fellowships, medals and prizes.- The Executive Council may, on the recommendation of the Academic Council, provide for such scholarships, fellowships, medals and prizes, as it may consider necessary. f2 THE GAZETTE OF INDIA : EXTRAORDINARY [PART II—SEC. 3(i)J 32. Fees .-The Institute shall charge the following fees, namely:- (a) tuition and the hostel fees, as determined by the Executive Council; (b) caution deposit, which shall be refundable to students, scholars and fellows at the time of finally leaving the Institute, after deduction of relevant dues, if any and where no claim for a refund is received within two years of finally leaving the Institute, the caution money shall be credited into the Student Welfare Fund; (c) fee concession and scholarships, as may be determined by the Central Government from time to time shall be applicable to the Institute. 33. Students hostels and hails. - (1) The institute shall be a residential institution and all students and research scholars shall reside in the hostels and halls of residence built by the Institute for the purpose: Provided that in exceptional cases, for reasons to be recorded in writing, the Director may permit a student or scholar to reside with his parent or guardian, but where any such permission is accorded to a student or scholar, such student or scholar, as the case may be, shall be liable for the payment of such fee rent as he would have been liable for the payment of fee rent had he resided in the hostel. (2) Every resident in the hosteis and halls shall conform to rules laid down by the Institute for the purpose. (3) For each hostel or hall of residence there shall be a Warden and such number of Assistant Wardens and other staff, as may be determined by the Executive Council from time to time. (4) The members of the academic staff shall be appointed by the Director as Warden and Assistant Warden. (5) Wardens and Assistant Wardens shall be entitled to rent free unfurnished quarters corresponding to the type of quarters to which they are normally entitled. (6) The Executive Council shall lay down rules for the management of the hostels and halls of residence. 34. Conferment of honorary degrees.- The Institute may confer honorary degrees to exceptional and outstanding persons for their illustrious contribution in their respective fields: Provided that all proposals for the conferment of honorary degrees shall be made by the Academic Council and shall be approved by the Executive Council. SCHEDULE-I DIRECTOR OF THE INSTITUTE [See sub-Statute- (2) of first Statute 15] WHEREAS in terms of section 22 of the Rajiv Gandhi National Institute of Youth Development Act, 2012 (hereinafter called the Act) and sub-Statute (2) of first Statute 15 of these Statutes (hereinafter called Statutes), the Visitor has been pleased to appoint the appointee as the Director of the Institute on contract for three years and the appointee has accepted such appointment upon the terms and conditions hereinafter appearing. NOW THESE PRESENTS WITNESSETH and the parties hereto respectively agree as follows:- (1) This agreement of service shall be deemed to have been entered into subject at all times to the provisions of the Act, Statutes and Ordinances covering the Institutes as in force from time to time as applicable to permanent confirmed employees. (2) The appointee shall be on service under the agreement for a period of three years with effect from date of joining the post: Provided that if the appointee on conclusion of the period of his appointment is below sixty- five years of age, his service shall continue till 30th June of the year in which the appointee concludes the said period of service or till he attains the age of sixty- five years whichever is earlier. (3) The appointee shall be the Principal academic and Executive Officer of the Institute with powers and duties provided in the said Act, Statutes, and Ordinances. (4) The appointee shall devote his whole time to the service of the Institute and will be subject to the conduct rules and other provisions of the said Act of the Statues. Any information obtained by appointee during or in connection with his appointment and the work upon which he is engaged shall be treated as secret ancl confidential and appointee shall be deemed in all respects to be subject to the Indian Official Secrets Act, 1923. (5) During the period of his service, except in respect of any period of suspension and also of any period of leave without pay, the appointee shall be certified subject to the Indian Income-tax to an initial pay of Rs75, 000/= with special allowances of Rs. 5,000/= per month that if any time the appointee proceeds on deputation out of India, his pay and allowances during the period his deputation will be such as may be decided by the Executive Council and in addition, the appointee shall draw allowances like dearness allowance, city compensatory allowance, etc., as may be admissible from time to time as per rules of the Institute. (6)During his service under these presents the appointee shall subscribe to the Contributory Provident Fund-cum-Gratuity of the Institute according to the provisions made in the Statutes and subject to such modifications in these provisions as may be made from time to time and shall also be entitled to the contribution of the Institute as admissible to the permanent confirmed employees as per the Statutes. In the event of the appointee being employer of any other Institute or University or and enjoying the benefits either under Contributory Provident Fund-cum-Gratuity Scheme or General Provident Fund-cum-Pension-cum-Gratuity Scheme, he shall join the corresponding Scheme of the Institute with transfer of this accumulation as admissible under the Statutes. In case the appointee is the employee of the institute he shall continue to be governed by Contributory Provident Fund-cum- Gratuity Scheme as immediately prior to this contract of appointment and shall be entitled to benefits of the scheme for the period of his service under this contract like other permanent employees of the Institutes as per the Statutes. (7) Notwithstanding anything hereinbefore contained, the appointee shall, unless otherwise decided by the Institute, be entitled to receive the whole or in part as may be determined by the Institute the benefits of any improvements in the revision of scale of pay and in retirement benefits that may be affected by the Institute subject to the date of these presents in the terms and conditions of the service of members of the branch of Institute, service to which he may for the time being belong, the decision of the Institute in respect of such improvement in the terms and conditions of their service of appointee shall operate so as to modify to that extent the provisions of these presents. (8) The appointee shall be entitled to leave as admissible to permanent non-vacation employees of the Institute under the Statutes. (9) The appointee shall be entitled to furnished, free of license fee, an office cum residential accommodation in the campus of the Institute as may be sanctioned by the Executive Council of the Institute. (10)The appointee shall be eligible for privilege in relation to medical attendance and treatment as provided for in the Statutes. (11) The appointee shall be paid travelling expenses for joining the Institute as admissible to an officer of the Central Government of equivalent rank under the Central Civil Services (Joining Time) Rules, 1979 of the Central Government deeming the appointment of the appointee as on transfer in the public interest , If the appointee is required to travel in the interest of Institute work, he shall be entitled to travelling allowance and the scale provided for in the Central Civil Services (Joining Time) Rules, 1979 of the Institute in force from time to time. Similarly the appointee shall be entitled to leave travel concession for visiting his hometown as per the Rules of the Institute. (12) Any amount received by the appointee from books and articles published by him at his cost shall be left to him as an encouragement for continuing his work in that line. He would also be allowed to do consultancy and retain benefits of the same as per rules laid down by the Executive Council from time to time. (13) The service of appointee may during the period of contract, be terminated by the Institute any time by three calendar months' notice in writing given at any time during service under this contract without any cause assigned, provided always the institute may in lieu of the notice herein provided to give the appointee a sum equivalent to the amount of his basic pay for three months. The appointee may terminate his service by giving to the Institute three calendar months' notice in writing. -*• (14) The appointee will be allowed the status of Professor of the Department of his specialty and take part in teaching and research in the said Department subject to his convenience. (15) In respect of any matter for which no provision has been made in this agreement the appointee will be governed by the said Rajiv Gandhi National Institute of Youth Development Act, 2012 or any modification thereof for the time being, in force and the Statutes made there under for time being in force. IN WITNESS WHEREOF on the day and the year first above written, the Chairman of the Executive Council of the Institute has hereinto set his hand and the appointee has herein to set his hand. Signed and delivered for the Rajiv Gandhi National Institute of Youth ' Development, by the Chairperson, Executive Council of the institute In the presence of Signature of Witnesses with addresses Signed and delivered by the said appointee in the presence of Signature of Witnesses with addresses Director, Rajiv Gandhi National Institute of Youth Development. SCHEDULE-II REGISTRAR OF THE INSTITUTE [See sub-Statute- (2) of first Statute 16] WHEREAS in terms of section 22 of the Rajiv Gandhi National Institute of Youth Development Act, 2012 (hereinafter called the Act) and sub-Statute (2) of first Statute 16 of these Statutes (hereinafter called Statutes), the Visitor has been pleased to appoint the appointee as the Registrar of the Institute on contract for three years and the appointee has accepted such appointment upon the terms and conditions hereinafter appearing. NOW THESE PRESENTS WITNESSETH and the parties hereto respectively agree as follows:- (1) This agreement of service shall be deemed to have been entered into subject at all times to the provisions of the Act, Statutes and Ordinances covering the Institutes as in force from time to time as applicable to permanent confirmed employees. (2) The appointee shall be on service under the agreement for a period of three years with effect from date of joining the post: Provided that if the appointee on conclusion of the period of his appointment is below sixty years of age, his service shall continue till 30th June of the year in which the appointee concludes the said period of service or till he attains the age of sixty years whichever is earlier. (3) The appointee have powers and duties provided in the said Act, Statutes, and Ordinances. (4) The appointee shall devote his whole time to the service of the Institute and will be subject to the conduct Rules and other provisions of the said Act of the Statues. Any information obtained by appointee during or in connection with his appointment and the work upon which he is engaged shall be treated as secret and confidential and appointee shall be deemed in all respects to be subject to the Indian Official Secrets Act, 1923. (5) During the period of his service, except in respect of any period of suspension and also of any period of leave without pay, the appointee shall be certified subject to the Indian Income-tax shall be fixed in pay structure of pay band -4, Rs.37,400-67,000 plus grade pay of Rs.10,000 and if at anytime the appointee proceeds on deputation out of India, his pay and allowances during the period his deputation will be such as may be decided by the Executive Council and in addition, the appointee shall draw allowances like dearness allowance, city compensatory allowance, etc., as may be admissible from time to time as per rules of the Institute. (6)During his service under these presents the appointee shall subscribe to the Contributory Provident Fund-cum-Gratuity of the Institute according to the provisions made in the Statutes and subject to such modifications in these provisions as may be made from time to time and shall also be entitled to the contribution of the Institute as admissible to the permanent confirmed employees as per the Statutes. In the event of the appointee being employer of any other Institute or University or and enjoying the benefits either under Contributory Provident Fund-cum-Gratuity Scheme or General Provident Fund-cum-Pension-cum-Gratuity Scheme, he shall join the corresponding Scheme of the Institute with transfer of this accumulation as admissible under the Statutes. In case the appointee is the employee of the institute he shall continue to be governed by Contributory Provident Fund-cum- Gratuity Scheme as immediately prior to this contract of appointment and shall be entitled to benefits of the scheme for the period of his service under this contract like other permanent employees of the Institutes as per the Statutes. (7) Notwithstanding anything hereinbefore contained, the appointee shall, unless otherwise decided by the Institute, be entitled to receive the whole or in part as may be determined by the Institute the benefits of any improvements in the revision of scale of pay and in retirement benefits that may be affected by the Institute subject to the date of these presents in the terms and conditions of the service of members of the branch of Institute, service to which he may for the time being belong, the decision of the Institute in respect of such improvement in the terms and conditions of their service of appointee shall operate so as to modify to that extent the provisions of these presents. (8) The appointee shall be entitled to leave as admissible to permanent non-vacation employees of the Institute under the Statutes. (9) The appointee shall be entitled to furnished, free of license fee, an office cum residential accommodation in the campus of the Institute as may be sanctioned by the Executive Council of the Institute. (lO)The appointee shall be eligible for privilege in relation to medical attendance and treatment as provided for in the Statutes. (11) The appointee shall be paid travelling expenses for joining the Institute as admissible to an officer of the Central Government of equivalent rank under the Central Civil Services (Joining Time) Rules, 1979 of the Central Government deeming the appointment of the appointee as on transfer in the public interest. If the appointee is required to travel in the interest of Institute work, he shall be entitled to travelling allowance and the scale provided for in the Central Civil Services (Joining Time) Rules, 1979 of the Institute in force from time to time. Similarly the appointee shall be entitled to leave travel concession for visiting his hometown as per the Rules of the Institute. (12) The service of appointee may during the period of contract, be terminated by the Institute any time by three calendar months' notice in writing given at any time during service under this contract without any cause assigned, provided always the institute may in lieu of the notice herein provided to give the appointee a sum equivalent to the amount of his basic pay for three months. The appointee may terminate his service by giving to the Institute three calendar months' notice in writing. (13) In respect of any matter for which no provision has been made in this agreement the appointee will be governed by the said Rajiv Gandhi National Institute of Youth Development Act, 2012 or any modification thereof for the time being, in force and the Statutes made there under for time being in force. IN WITNESS WHEREOF on the day and the year first above written, the Chairman of the Executive Council of the Institute has hereinto set his hand and the appointee has herein to set his hand. Signed and delivered for the Rajiv Gandhi National Institute of Youth Development, by the Chairperson, Executive Council of the Institute fn the presence of Signature of Witnesses with addresses Signed and delivered by the said appointee in the presence of Signature of Witnesses with addresses Director, Rajiv Gandhi National Institute of Youth Development. Printed by the Manager, Government of India Press, Ring Road, Mayapuri, New Delhi-l 10064 and Published by the Controller of Publications, Delhi-l 10054.