Statute of the Indian Institute of

EXTRAORDINARY PUBLISHED BY AUTHORITY No. 234] NEW DELHI, FRIDAY, MARCH 24, 2017/CHAIT RA 3, 1939 MINISTRY OF HUMAN RESOURCE DEVELOPMENT (Department of Higher Education) NOTIFICATION New Delhi, the 24th March, 2017 G.S.R. 293(E).—In exercise of the powers conferred by sub-section (1) of section 26, of the National Institutes of Technology, Science Education and Research Act, 2007 (29 of 2007), the Central Government with the prior approval of the Visitor hereby frames the following Statutes for Indian Institute of Engineering Science and Technology, Shibpur, namely:- 1. Short title, extent and commencement.—(1) These Statutes may be called the Statute of the Indian Institute of Engineering Science and Technology, Shibpur Statute, 2017. (2) They shall come into force on the date of their publication in the Official Gazette. 2. Definitions.—(1) In these Statutes, unless the context otherwise requires, - (a) “Act” means the National Institutes of Technology, Science Education and Research Act, 2007; (b) “Authorities”, “Officers” and “Faculty Members”, in relation to the Institute, respectively mean, the authorities, officers and faculty members of the Institute; (c) “Board” means the Board of Governors of the Institute; (d) “Building and Works Committee” means the Building and Works Committee of the Institute constituted under Statute 12; (e) “Central Government” means the Government of India; (f) “Council” means the Council of the Institutes; (g) “Department or School or Centre” means an Academic Department or School or as the case may be, the Centre established to impart instruction or for carrying out or facilitating the academic and research activities relating to any particular area or discipline or areas of inter-disciplinary nature; (h) “Director” means the Director of the Institute referred to under Statute 17; (i) “Finance Committee” means the Finance Committee of the Institute referred to under Statute 10; (j) ‘Head’ or ‘Chair’ in relation to a Department or School or as the Case may be, the Centre means the Head thereof; (k) “Institute” means the Indian Institute of Engineering Science and Technology, Shibpur; (l) “Programme” means an academic programme of the Institute; (m) “rules” means the rules made under the Act; (n) “Schedule means a schedule annexed to these Statutes; (o) “Senate” means the Senate of the Institute referred to under Statute 7; (2) Words and expressions used herein and not defined but defined in the Act, shall have the meanings respectively assigned to them in the Act. 3. Authorities.—The following shall be the authorities of the Institute, namely:— (i) the Board of Governors as constituted under section 11A of the Act; (ii) the Senate as constituted under section 14 of the Act; (iii) the Finance Committee as constituted under Statute 10; and (iv) the Building and Works Committee as constituted under Statute 12 4. Board of Governors and Meeting thereof.—(1) The bodies entitled to nominate or elect representatives of the Board shall be invited by the Registrar to do so within a period not exceeding eight weeks from the date on which such invitations are issued and casual vacancies on the Board shall be filled by following the same procedure as specified above. (2) The Board shall ordinarily meet four times during a calendar year. (3) The meetings of the Board shall be convened by the Chairperson either on his own motion or at the request of the Director or on a requisition signed by not less than four members of the Board. (4) The quorum of the meeting of the Board shall be six members : Provided that if a meeting is adjourned for want of quorum, it shall be held on the same day in the next week at the same time and place or on such other day, time and place, as the Chairperson may determine, and if at such a meeting, a quorum is not present within haft-an-hour from the scheduled time for holding a meeting, the members present shall form the quorum. (5) All questions considered at the meeting shall be decided by a majority of the votes of the members present including the Chairperson and if the votes are equally divided, the Chairperson shall have a casting vote. (6) The Chairperson, if present, shall preside over every meeting of the Board: Provided that in the absence of the Chairperson, the members present shall decide a member from amongst themselves to preside at the meeting. (7) The Registrar shall send a written notice of every meeting to every member at least fifteen days before the date of the meeting mentioning therein the place, date and time of the meeting: Provided that the Chairperson may call a special meeting of the Board at short notice to consider urgent issues. (8) The notice may be delivered either by hand or sent by registered post or speed post or e-mail or fax, at the address of each member as recorded in the office of the Board and if so sent, shall be deemed to be duly delivered at the time at which notice would be delivered in the ordinary course of post. (9) The agenda of the meeting shall be circulated by the Registrar to all members atleast ten days before the meeting. (10) Notices of motions for inclusion of any item on the agenda must reach the Registrar at least one week before the meeting. Provided that the Chairperson may permit inclusion of any item for which due notice has not been received. (11) The decision of the Chairperson with regard to all questions of procedure shall be final. (12) The minutes of the proceedings of a meeting of the Board shall be drawn up by the Registrar and circulated to all members of the Board present in India and the same along with any amendment suggested shall be placed before the Board in its next meeting for confirmation and after the minutes are confirmed and signed by the Chairperson, they shall be recorded in the minute book. (13) The minute book shall be kept open for inspection of the members of the Board and the Council at all times during office hours. (14) If a member of the Board fails to attend three consecutive meetings without leave of absence from the Board, he shall cease to be a member of the Board. (15) No matter relating to finance shall be placed before the Board unless the same has been approved by the Finance Committee. (16) No matter which shall be first considered by the Building and Works Committee shall be placed before the Board unless the same has been considered by the Building and Works Committee after obtaining the administrative approval of the Board. 5. Powers of the Board.—In addition to the powers specified under sub-section (1) of section 13 of the Act, the Board shall be empowered, - (i) to abolish, re-designate or change the nomenclature of any post in the Institute without any financial implication; (ii) to make, modify or cancel the Statutes with the approval of the visitor from time to time: Provided that the new Statutes, additions or amendments of existing Statutes shall be applicable only after the assent of the Visitor; and (iii) to make, modify and cancel all or any ordinances on recommendations of the Finance Committee or Senate of the Institute subject to the condition that making, modification and cancellation shall not be in contravention of the Act and the Statutes made thereunder. 6. Authentication.—All orders and decisions of the Board shall be authenticated by the signature of the Director and in the absence of the Director, any person-authorised by the Board in this behalf. 7. Senate.—(1) The Senate shall meet as often as necessary, but ordinarily not less than four times during a calendar year. (2) The meetings of the Senate shall be convened by the Chairman of the Senate either on his own motion or on a requisition signed by not less than one fifth of the members of the Senate. (3) The meeting convened on the requisition shall be a special meeting to discuss only those items of agenda for which requisition is given and shall necessarily be presided over by the Director and shall be convened by the Chairman of the Senate on convenient date and time. (4) One third of the total number of members of the Senate shall form a quorum for a meeting of the Senate. (5) The Director shall preside over every meeting of the Senate: Provided that in absence of the Director, the Deputy Director shall preside and in the absence of both, the senior most Professor present shall preside over the meeting. (6) The Registrar shall circulate a written notice of every meeting together with the agenda to the members of the Senate at least a week before the meeting: Provided that the Chairman of the Senate may permit inclusion of any item for which due notice has not been given. (7) Notwithstanding the provisions contained in sub-statute (6), the Director may call an emergency meeting of the Senate at short notice to consider urgent special issues. (8) The decision of the Chairman of the Senate with regard to all questions of procedure shall be final. (9) The minutes of the proceedings of a meeting of the Senate shall be drawn up by the Registrar in consultation with the Dean Academics and circulated to all the members of Senate present in India: Provided that no such minute shall be circulated, if the Senate considers such circulation prejudicial to the interests of the Institute or the Central Government. (10) The minutes along with amendments, if any, suggested shall be placed for confirmation at the next meeting of the Senate and after the minutes are confirmed and signed by the Chairman of the Senate, they shall be recorded in a minutes book which shall be kept open for inspection of the members of the Senate, the Board and the Council at all times during office hours. 8. Powers of the Senate.—Subject to the provisions of the Act, the Senate shall have the power to— (i) frame and revise curricula and syllabi for the courses of studies for the various Departments or Schools or as the Case may be, Centres; (ii) make arrangements for the conduct of examinations, appointment of examiners, moderators, tabulators and other matters relating to the examinations; (iii) declare the results of the examinations or to appoint Committees or Officers to do so and to make recommendations to the Board regarding conferment or grant of degrees or as the case may be, the diplomas and other academic distinctions or titles; (iv) appoint Advisory Committees or Expert Committees or both for the Department or School or as the case may be the Centre of the Institute to make recommendations on academic matters connected with the working of the Department, School or Centre; (v) appoint Committees from amongst the members of the Senate, other teachers of the Institute and experts from outside to advise on such specific and important academic matters as may be referred to any such Committee by the Senate; (vi) consider the recommendations of the Advisory Committees attached to various Departments or Schools or as the case may be Centres and that of expert and other Committees and take such action (including the making of recommendations to the Board) as may be considered necessary; (vii) make periodical review of the activities of the Department or School or as the case may be, the Centre and take appropriate action (including the making of recommendations to the Board); (viii) supervise the working of the Library of the Institute; (ix) promote research and academic development or activity within the Institute and seek reports on such research or academic development or activity from the persons engaged therein whenever felt necessary; (x) provide for the inspection of the class rooms, Laboratories, Library and the residential hostels; (xi) plan co-curricular activities of the students of the Institute; (xii) award stipends, scholarships, medals and prizes and such other awards in accordance with such conditions as may be attached to the awards; (xiii) make recommendations to the Board with regard to the creation or restructuring of Department or School or as the case may be the Centre and the abolition of existing Department, School or Centre; (xiv) make recommendations to the Board to disseminate knowledge through distance learning mode to various parts of the State or country or abroad; (xv) invite up to two students representatives during discussion of general nature not involving policy or disciplinary matters in the Senate meetings. 9. Chairman of the Senate to exercise powers in emergency.—If, in the opinion of the Chairman of the Senate, any emergency has arisen which requires immediate action, he may take such action as he deems necessary and shall report the same for approval to the Senate in its next meeting. 10. Finance Committee.—(1) There shall be a Finance Committee for the Institute consisting of the following members, namely:- (i) the Chairperson of the Board of Governors, ex-officio Chairman; (ii) the Director, ex-officio; (iii) Joint Secretary dealing with the Institute or his nominee and Financial Advisor (Human Resource Development) or his nominee; (iv) two persons nominated by the Board from amongst its members; and (v) the Registrar, ex-officio, Member-Secretary: Provided that in addition to the above, the Chairman may invite an expert as special invitee, in consultation with the Director and such special invitee may not have voting rights. (2) All financial proposals shall be placed before the Finance Committee before placing it to the Board for consideration and approval. (3) The Finance Committee shall meet ordinarily four times in a year preferably before the meeting of the Board of Governors. (4) The quorum of a meeting of the Finance Committee shall be four members. (5) The Chairman, shall preside over the meetings of the Finance Committee and in his absence, the Director shall preside over the meetings. (6) The provisions in these Statutes regarding notices of the meeting, inclusion of items in the agenda and confirmation of the minutes shall, so far as practicable may be applicable to the meeting of the Finance Committee. (7) A copy of the minutes of every meeting of the Finance Committee shall be placed before the Board. 11. Powers of the Finance Committee— The Finance Committee shall have power to - (i) examine and scrutinise the annual budget of the Institute prepared by the Director and make recommendations to the Board; and (ii) give its views and make its recommendations on any financial proposal or issues or question affecting the Institute, to the Board either on the initiative of the Board or of the Director, or on its own motion. 12. Building and Works Committee.—(1) There shall be a Building and Works Committee for the Institute, consisting of following members, namely:— (i) the Director, ex-officio Chairman; (ii) Director or Deputy Secretary or his nominee dealing with the Institute in the Ministry and Director or Deputy Secretary or his nominee dealing with Finance of the Institute in the Ministry as Ex-Officio Members of the Central Government ; (iii) one member nominated by the Board of Governors – Member; (iv) Registrar, ex-officio, Member- Secretary; (v) Dean, planning and development or similar position – Member; (vi) one expert each from Civil and Electrical Engineering Wing of Central or State Government or any autonomous body of repute – Member. (2) The Building and Works Committee shall meet as often as necessary, but ordinarily not less than four times a year. (3) The quorum of a meeting of the Building and Works Committee shall be four members. (4) The provisions in these Statutes regarding notice of meeting, inclusion of items in the agenda and confirmation of the minutes shall, as far as practicable, may be applicable to the meetings of the Building and Works Committee. (5) A copy of the minute of every meeting of the Building and Works Committee shall be placed before the Board together with the recommendations of the Finance Committee on specific proposal or proposals which requires approval of the Board. 13. Powers and Functions of the Building and Works Committee.—(1) The Building and Works Committee shall,— (i) under the directions of the Board, undertake construction of all major works after the necessary administrative approval and expenditure sanction from the Board; (ii) have the power to give the necessary administrative approval and expenditure sanction for minor works and works pertaining to repair and maintenance within the approved budgetary provision of the Institute; (iii) cause to prepare estimates of cost of buildings and other capital works, minor works, repairs, maintenance and the like and shall approve the cost estimates for minor works, minor repairs and maintenance; (iv) be responsible for making technical scrutiny of the design, estimates and specifications of the material as may be considered necessary; (v) be responsible for enlistment of suitable contractors and acceptance of tenders and shall have the power to give directions for departmental works where necessary; (vi) have the power to settle rates not covered by tender and settle claims and disputes with contractors. (2) If, in the opinion of the Chairman of the Building and Works Committee, any emergency has arisen which requires immediate action, he may take such action as to be deemed necessary, and report the same for approval by the Building and Works Committee and the Board at their next meeting. (3) The Building and Works Committee shall also perform such other functions and exercise such other powers as may be entrusted by the Board from time to time. 14. Powers of the Chairperson, Board of Governors - In addition to the powers provided under the Act, the Chairperson of the Board shall have the following powers, namely:— (i) on the recommendations of the Selection Committee, fixing the initial pay of an incumbent at a stage higher than the minimum of the scale in respect of posts to which the appointments can be made by the Board under the provisions of the Act; (ii) deputing members of the staff of the Institute, for training or for a course of instruction outside India subject to such terms and conditions as may be laid down by the Board from time to time provided that the visit abroad by the Director to anyside shall be approved by the Chairman, Council of National Institutes of Technology, Science Education and Research. (iii) execution of the contract of service between the Institute and the Director or Deputy Director on behalf of the Central Government; and (iv) taking action in emergent cases and to inform the Board of such action for confirmation and ratification. 15. Travelling allowances and sitting fees.—The members of the Board and other authorities of the Institute and members of the Committees constituted under the Act or these Statutes or appointed by the Board and other authorities shall be entitled to travelling allowance, daily allowance and sitting fee for attending the meetings of the authorities and their Committees as laid down by the Board from time to time. 16. Departments, Schools or Centres - The Institute shall consists of such number of Departments, Schools or Centres to be known by such names, as the Board may within the budgetary provision approve from time to time, on the recommendations of the Senate. 17. Director and his Powers - (1) The Director of the Institute shall be appointed by the Visitor on contract basis on the recommendation of a Search-cum-Selection Committee consisting of at least five members including the Chairman who are experts in the field of science and technical education with experience at national and international level. (2) The Director shall be appointed for a period of five years and shall be governed by the terms and conditions of the contract of service entered into between the Institute and the Director in the manner specified in Schedule ‘A’. (3) Subject to the budget provisions made for the specific purpose, the director shall have the power to incur expenditure in accordance with the procedure as may be laid down in the Ordinances. (4) The Director shall have the power to appropriate funds with respect to different items constituting the recurring budget up to a limit specified for the Head of Department in the Central Government for each item: Provided that such appropriation shall not involve any increase in the budget and any liability in future years: Provided further that every such appropriation shall, as soon as possible, be reported to the Board. (5) The Director shall have the power to write off irrecoverable losses up to a limit of ten thousand rupees and of irrecoverable value of store items lost or rendered unserviceable due to normal wear and tear or obsolete up to a limit of twenty five thousand rupee subject to such stipulations as may be made by the Board from time to time. (6) The Director shall have the power to donate obsolete equipment or store items as identified by a Committee constituted for this purpose by the Director, to any department, School or Centre in the vicinity of the Institute up to such limits as may be decided by the Board from time to time. (7) Where the Director is the appointing authority, he or she shall have the power to fix, on the recommendations of the Selection Committee, the initial pay of an incumbent at a stage higher than the minimum of the scale, but not involving more than five increments, in respects of posts to which appointment can be made by him or her under the powers vested in him or her by the provision of the Act or these Statutes. (8) The Director shall have the power to employ Teaching Supporting Staff in the Laboratories, Technicians or Technical Instructors and Skilled Workmen, paid from contingencies from time to time, for not more than one year on such remuneration as may be decided by the Board. (9) The director shall have the power to send members of the staff for training or to attend course of instruction inside India subject to such terms and conditions as may be specified by the Ordinances. (10) The Director shall have the power to sanction temporary allocation of any building for any purpose other than that for which it was constructed. (11) If for any reason the Registrar is absent for a period not exceeding one month, the Director may take over or assign to any faculty member or member of staff of the Institute, any of the functions of the Registrar as he or she deems fit : Provided that if at any time the absence of the Registrar exceeds one month, the Board may, if it thinks fit, authorise the Director to take over or assign the function of the Registrar. (12) All contracts for and on behalf of the Institute except a contract between the Institute and the Director shall, when authorised by a resolution of the Board passed in that behalf, be in writing and be expressed to be made in the name of the Institute and every such contact shall be executed on behalf of the Institute by the Director, but the Director shall not be personally liable in respect of anything under such contract. (13) The Director may, during his or her absence from headquarters authorise in writing the Deputy Director or in his or her absence, one of the Deans or the senior most Professor present to sanction advances for traveling allowance, contingencies and medical treatment of the staff and sign and counter-sign bills on his or her behalf. (14) The Director may, at his or her discretion, constitute such committees, as he or she may consider appropriate for smooth functioning of the Institute. (15) In the event of the occurrence of any vacancy in the office of the Chairperson by reason of his or her death, resignation or otherwise or in the event of the Chairperson being unable to discharge his or her functions owing to absence, illness or any other cause, the Director may discharge the functions assigned to the Chairperson under section 16 of the Act. (16) The Director may, with the approval of the Board delegate any of his powers, authorities or responsibilities vested in him by virtue of the Act and Statutes to one or more members of Academic or Administrative Staff of the Institute. 18. Deputy Director— (1) The appointment of the Deputy Director shall be made by the Board on the recommendations of the Selection Committee from among the senior faculty members. (2) The Deputy Director shall hold office for a period of three years which may be extended for an another period of two years or one year each on the recommendation of the Board. (3) The Deputy Director shall be governed by the terms and conditions of the contract of service entered into between the Institute and the Deputy Director in the form specified in Schedule ‘B’. (4) The Deputy Director shall have all the powers of the Director during the absence of Director or its vacancy. (5) The Deputy Director shall assist the Director in academic and administrative work and in maintaining liaison with other institutions of higher learning and research, and also with industrial undertakings and other employers. 19. Deans.—(1) The Institute shall establish not more than seven Deanships. (2) The Director shall appoint the Deans with the approval of the Chairperson of the Board. (3) The Dean shall hold his office for a period of two years which may be extended for another one year. (4) The Dean shall be appointed from amongst the Professors or Associate Professors. (5) Broad functions of Deans are enumerated in the Schedule ‘C’. 20. Head of the Departments, Schools or Centres— (1) Each Department or School or Centre of the Institute shall be placed in charge of a Head who shall be selected by the Director, from amongst the Professors and Associate Professors of that Department, School or Centre : Provided that if a Department, School or Centre has no Professor or Associate Professor, the Director may appoint an Assistant Professor of that Department, School or Centre as Head of the Department, School or Centre. (2) The Head of a Department, School or Centre shall hold his or her post for a term of two years : Provided that the Head of a Department after the expiry of his or her term of office shall continue to hold office till the appointment of his or her successor: Provided further that no person shall head a Department, School or Centre continuously for a period exceeding three years, unless such person is specially appointed at least for a second term. (3) The Director may himself take temporary charge of a Department, School or Centre or hand it over in the charge of the Deputy Director or a Professor from another Department for a period not exceeding six months. (4) The Head of Department shall be responsible for the entire work of the Department, School or Centre subject to the general control and supervision of the Director. (5) The Head of Department shall be duty bound to see that the decisions of the authorities of the Institute and of Director are properly carried out and the Head of the Department shall perform such other duties as may be assigned to him or her by the Director. (6) Before appointing a person to the post of Head of Department, School or Centre, the Director shall ascertain the willingness, of the persons to be appointed as Head and shall select a person by rotation from among eligible and willing persons. (7) Whenever it is proposed to deviate from the principle of rotation, such appointment shall be made only with prior approval of the Chairperson, Board of Governors and for reasons to recorded in writing and shall also be reported to the Senate and the Board along with reasons for deviation, in their next meeting. 21. Registrar.—(1) The Registrar shall be appointed for a fixed term of five years on deputation or contract basis. (2) The review of performance of the Registrar upon completion of one year of service may be carried out by the Committee to be constituted by the Board for the purpose of continuation for the remaining period of contract and thereafter, Board may carry review of the performance of Registrar as and when it may wish. (3) The Registrar shall act as Secretary of the Board, Senate and such other Committees to which he may be required by the Statutes to act as such. (4) The Registrar shall report to the Director of the Institute for all his functions including of Secretary to the Board. 22. Classification of the Members of the Staff— (1) Except in the case of employees paid from contingencies, the members of staff of the Institute shall be classified as under :- (i) Academic staff : Director, Deputy Director, Professor, Associate Professor, Assistant Professor, Professor Training and Placement, and such other academic posts as may be decided by the Board from time to time; (ii) Technical staff : System Manager, Workshop Superintendent, Librarian, Scientific Officers, Research Engineers, Deputy Librarian, Assistant Workshop Superintendent, System Analyst, Programmer, Foreman, Technician, Instructor, Laboratory Assistant, Mechanic, Overseer, Technical Assistant, Draftsman, and such other technical posts as may be decided by the Board from time to time; and (iii) Administrative and others staff : Registrar, Deputy Registrar and Assistant Registrar, Accounts Officer, Audit Officer, Estate Officer, Executive Engineer, Assistant Engineer, Junior Engineer, Medical Officer, Medical Assistant, Horticultural Assistant or Officer, Office Superintendent, Security Officer, Stores Officer, Store Keeper, Office Assistants, Data Entry Operators and such other Administrative and other staff as may be decided by the Board from time to time. (2) The posts of Academic Staff shall be vacation posts only. 23. Appointments.—(1) The posts at the Institute shall be filled by advertisement on all India basis: Provided that the ratio between the direct recruitment and promotion posts other than the post of Director or the Deputy Director shall be filled up as per the recruitment rules. (2) The reservation of posts shall be in accordance with the rules and instructions of the Central Government. (3) For the purposes of appointments, the rules as may be applicable to the Central Government employees shall apply. (4) The Selection Committees, for filling posts of the Institute (other than the posts on contract basis) by direct recruitment or by promotion from amongst the members of staff of the Institute, shall be constituted in the manner as laid down by the Ministry of Human Resource Development, Department of Higher Education, Government of India or Board from time to time by Ordinances. (5) The Selection Committees for filling up of posts under the Institute (other than on contract basis) by direct recruitment or by promotion from amongst the members of staff of the Institute shall be constituted in the following manner, namely :- (a) The Selection Committee for recruitment to the posts of Academic Staff (excluding the Director), or for promotion shall be as under:— (i) Director or Deputy Director Chairman (ii) Visitor’s Nominee Member (iii) Two nominee of the Board one being an expert, but other than a member of the Board Member (iv) One expert nominee of Senate from outside the Institute Member (v) Head of Department concerned (for other than the post of Professor) Member a. The Selection Committee for recruitment of Technical posts shall be as under: (i) Director or Deputy Director Chairman (ii) One expert from outside the Institute Member (iii) Nominee of Ministry of Human Resource Development Member (iv) Concerned Head of Department Member (b) The Selection Committee for recruitment of Administrative and Ministerial Staff shall be as under: (i) Director or Deputy Director Chairman (ii) One expert from outside the Institute Member (iii) Nominee of Ministry of Human Resource Development Member (c) The Selection Committee for Senior Administrative and other equivalent post carrying the pay scale of Assistant Professor and above shall be as under: (i) Director or Deputy Director Chairman (ii) One expert from outside the Institute Member (iii) Nominee of Ministry of Human Resource Development Member (iv) Nominee of the Board Member (6) In case the Selection is made for the Registrar or the equivalent post, the Board shall nominate a person as member of the Selection Committee and the Registrar shall not sit as member thereon. (7) In the absence of the Deputy Director, the Director may nominate any member of the staff of the Institute to be the member of the Selection Committees in his place. (8) Where a post is to be filled on contract basis or by invitation, the Board may, constitute such Adhoc Selection Committee, as may be necessary. (9) Where a post is to be filled by promotion from amongst the members of the Institute or temporarily for a period not exceeding twelve months, the procedure for such appointment shall be as specified by Ordinances. (10) Notwithstanding anything contained in these Statutes, the Board shall have the power to make appointments of persons having special skill or knowledge to suit the emergent need of a Department, School or Centre. (11) If the post is to be filled by advertisement, the terms and conditions of the post shall be mentioned in the advertisement and the Screening Committee for the purpose of short listing the eligible and most desirable candidates shall screen all applications received within the date specified in the advertisement. (12) Some of the posts may be exempted from the interview which may be decided by the Board. In case, where the interview is compulsory, the Selection Committee shall examine credentials of all candidates who have been called for the interview, interview the eligible candidates and recommend the appointment of the most suitable candidates to the competent authority for approval. (13) The recommendations of the Selection Committee shall remain valid for a period of one year from the date of interview and if for any reason the recommendations are not approved by the competent authority or appointment orders not issued after the approval of recommendations within the said period of one year, the recommendations shall lapse and fresh advertisement shall be issued. (14) No act or proceeding of any Selection Committee shall be called in question on the ground merely of the absence of any member or members of the Selection Committee. (15) Unless otherwise provided for under these Statutes, the Selection Committee constituted for the purpose of making recommendations for appointment to a post shall continue to exercise its functions in relation to that post till the appointment is made against that post. (16) All appointments made at the Institute shall be reported to the Board at its next meeting. (17) The applications of the employees eligible for promotion under Assured Career Progression shall be considered by the Departmental Promotion Committees before any promotion or up-gradation is recommended. (18) The Dep