Regulations for the Navy Part I

PREFACE Regulations for the Navy Part I are issued under the authority of the Government of India and supersede the corresponding provisions of the Regulations for the Navy Part I, 1965 (non-Statutory). These Regulations contain a comprehensive compilation of 44 Chapters on regulations of an administrative character. Flag Officers, Commanding Officers and all other Officers are responsible for ensuring that the Regulations contained in this volume are strictly adhered to by them and by all those serving under their Command. These Regulations, being non-Statutory, are supplemental to the relevant statutory provisions, wherever they exist, and do not supplant them. All officers are expected to interpret these Regulations with due regard to the customs and traditions of the Service. In these Regulations no attempt has been made to provide for obvious exceptions or for matters of detail, on which administrative and departmental orders/ instructions of authorities subordinate to the Government of India are either currently in force or may be issued in future. Such orders and instructions shall, however, be deemed supplementary to and in amplification of these Regulations. As such, if any of these orders/instructions are at variance to these Regulations, the latter shall prevail. Secretary to the Government of India Ministry of Defence 1st May, 1991 New Delhi Part I NON-STATUTORY CONTENTS Subject Chapter Page No. 1. General Regulations 1 2. Instructions to Administrative Authorities and Senior Officer 16 Section I – General Service 16 Section II – An Area 33 Section III – Foreign relations 35 3. Instructions to Captains 40 Section I – General 40 Section II – Fitting out and Maintenance 47 Section III – Organisation 51 Integrity and Fire 55 Section VI – Logistics Duties 63 Section VII – Loss of Ship 66 Section VIII – Mails – Arrangements for Delivery and Despatch in IN Ship and Establishments 67 Section IX – Naval Air Arm 69 4. Instructions to the Executive Officer 75 5. The Engineering Department 76 Section I – Instructions to engineer Officer on the Staff 76 Section II- Instructions to Engineer Officer 78 Section III – Instructions to the Air Engineer Officer 83 Section IV – Instructions to the Constructor Officer 86 6. The Electrical Department 93 Section I – Instructions to Electrical Officers on the Staff 93 Section II – Instructions to the Electrical Officer 94 Section III – Instructions to the Air Electrical Officers 96 Section V – Weapon Systems and Instructions to Weapons Maintenance Officer 99 7. The Logistics Department 101 8. The Medical Department 108 Section I – Organisation 108 Section II – Instructions to Medical Officers 108 Section III – Instructions to Dental Officers 117 Section IV – Instructions to Nursing Officers 119 Section V – Instructions to Special Duties List Officers (Medical) and Medical Assistants 121 9. The Education Department 126 Section I – Organisation 126 Section II – Duties and Responsibilities 126 Section III – Instructions to Education Officers 127 10. Instructions to Officers 130 Section I – Officers in General 130 Section II – Divisional Officers 132 Section III – Officers of the Watch 135 Section IV – Officers Quarters 140 11. Instructions to the anti Submarine Warfare Officers 142 Section I – The Anti Submarine Warfare Officer 142 Section II – Special Duties List (ASW) Officer 147 12. Instructions to Officers Qualified in Diving Duties 149 13. Navigation and Direction 152 Section I – Instructions to NAVIGATION direction Officers 152 Section III – Pilotage 166 Section IV – Grounding, Collision and Definitions of the Navigating Officer and the Direction Officer 169 14. Instructions to Gunnery Officer 174 Section I – The Gunnery Officer 174 Section II – The Special Duties List (Gunner) Officer 179 Section III – The Special Duties List (Air Engineer) Officer (SDAE) (Borne/Nominated for Explosive Accounting Duties) 181 15. Instructions to the Signal Communication Officer 183 16. Instructions to the Special Duties List (Boatswain) Officer 188 17. Instructions to Shipwright Officer 190 18. Instructions to the Physical Training Officer 196 19. Instructions to the Provost Staff 198 20. The Hydrographic Department 202 21. The Naval Air Arm 204 Section I – Instructions to Naval Air Arm Officers 204 Section II – Special and Passenger Flights 215 Section III – Aircraft Explosives 220 22. Meteorology and Oceanography 222 Section I – General 222 Section II – Instructions to Meteorological and Oceanological (METOC) Officers 225 23. Photography 228 Section I – Instructions to Photographic Officer 228 24. Officers – Specialisation and Courses 231 Section I – General 231 Section II – Officers of the Executive Branch 235 Section III – Officers of the Branches other than Executive 236 Section IV – Adhoc Specialist and Advanced Courses for Officers of all Branches 238 25. Personal Records 239 Section I – General Instructions 239 Section III – Sailors 248 26. Uniforms, Decorations and Medals 261 Section I – Uniform and Dress 261 Section II – Decorations and Medals 263 Section III – Foreign Decorations 273 27. Messing and Accommodation 275 Section I – Messing - Officers 275 Section III – Messing of Ship’s Company 285 28. Canteen and Non-Public Funds 288 Section I – Canteens 288 29. Births, Deaths, Injuries, Inquests etc. 295 30. Conveyance of Passengers, Mail, Cargo etc. 299 Section I – Passages – General Instructions 299 Section II – Passages by Transport or Merchant Ship 304 Section III – Conveyance of Passengers, Cargo and Mails in IN Ships and Fleet Auxiliaries 307 Section IV – Air Travel 309 31. Conferences and Visits 311 32. Leave for Officers and Sailors – General Instructions 315 Section I – General 315 Section III – Sailors 316 33. General Legal Matters 318 34. Official Secrets and Publicity 326 35. Quarantine and Customs Regulations 331 Section I – Quarantine 331 Section II – Customs Regulations 332 36 Salvage Services – General 336 37. Correspondence and Returns 345 Section I – Correspondence 345 38. Stores and Equipment – General Instructions 352 Section I – General Regulations 352 Section III – Losses 356 39. Victualling, Clothing, and Mess Traps – General Instructions 357 Section I – General Regulations 357 Section III – Clothing 360 40. Bands 362 41. Inventions, Patents and Improvement Funds 370 Section I – Inventions and Patents 370 Section II – Improvement Funds 372 42. Regulations for Preventing Collisions at Sea 373 43. Tests, Trials, Surveys and Maintenance of Material 403 Section I – Hull and General 403 Section III – Underwater Weapons 414 Section IV – Minelaying and Minesweeping Gear 415 Section VII – Visual Signalling Equipment 419 Section VIII – Anchors, Chain Cable, Steelwire Rope, Slings, Rigging,etc 419 Section IX – Cranes and Lifts 421 Section X – Boats and Floats 422 Section XI – Articles under trial 423 44. Repairs, Defects, Docking, Alterations and Additions 424 Section I – Repairs and Defects 424 Section III – Alterations and Additions 432 APPENDICES Subject Appendix No. Pages 1. Regulations relating to the possession of Private Arms by Officers and Sailors 436 2. Dispersal of Unlawful Assemblies Extracts from relevant Acts 443 3. Forms of Release from Claims for use In connection with Service Aircraft 450 4. Form for submitting full description of Inventions 454 5. List of Financial Documents 455 6. Standard Form of Salvage Agreement 464 CONCORDANCES Subject Concordance No. page 1. Overall Chapterwise Concordance from Old Regs Navy to New Regs Navy 469 2. Regulationwise Concordance from New Regs; Navy to Old Regs Navy 471 RECORD OF AMENDMENTS Sl.No. No.of & Subject of the Authority Initials & Date Regulation Amended CHAPTER 1 GENERAL REGULATIONS 0101. Observance and Enforcement of the Regulations, etc., Every officer shall make himself acquainted with and shall duly observe and obey, and so far as he is able enforce the due execution of the Navy Act, the Regulations made there under and all orders issued by the Government, the Chief of the Naval Staff, Administrative Authority or his superior officer, and shall further conform himself in all respects to the established customs and practices of the Indian Navy. 0102. Promulgation of Navy Order. The Commanding Officer, shall ensure that any new orders concerning the ship’s company are read to their sailors by the divisional officers and copies are displayed in some accessible place for at least a week. When such orders affect particular duties, care is to be taken to ensure that the sailors concerned are thoroughly instructed as to their contents. 0103. General Application of Regulations. Although for convenience of reference these regulations are divided into chapters, it shall be distinctly understood that every direction contained therein shall be considered as applicable to all whom it may concern, notwithstanding that it may appear in a chapter addressed to a particular class of officers. 0104. Benefits may be Varied or Cancelled. Except where provision is, or may hereafter be, expressly made to the contrary, no person shall be entitled to claim as a right any promotion emolument, retired pay, pension or other benefit conferred by any provision of these or other regulations for the Government of the Indian Navy in the event of such provision being at any time varied or cancelled. 0105. Conduct to be Observed. All Naval personnel are to conduct themselves with the utmost respect to their superior officers and with strict obedience to their orders. They are at all times to discharge their duty with zeal and alacrity, and so far as circumstances admit, to assist all officers in the duties they have to perform. They should on all occasions strive to promote the welfare of the Navel service, and by the good order and regularity of their conduct show an example to those whom may be subject to their Command. 0106. Conduct to be Avoided. (1) All naval personnel are to discountenance and endeavour to repress all cursing, swearing, drunkenness and dissolute conduct. They are to abstain from gaming, rioting, quarrelling and from abusive or irritative language, especially to subordinates and are at all times to exert their influence against all that tends to the disparagement of religion and the encouragement of vice and immorality. (2) No naval personnel shall engage in any money-lending, book-making or betting business, either on their own account or as agents for others, nor shall they act as agents in Indian Naval Ships or establishments for any commercial undertaking. 0107. Conflicting Orders. If an officer should receive from his superior an order which he deems at variance with his obedience to any regulation in these or other regulations, or with any particular order that may have been issued by the Government of India or other superior officer, he is to represent orally or in writing if it does not require immediate obedience, such contrariety to the officer from whom he received it. If after such representation, that officer shall still direct him to obey the order, he is to do so, but if he thinks it necessary he may report the circumstances, as the case may require, though his Commanding officer to the Chief of the Naval Staff or to the Government to which every officer has the right of ultimate appeal through the proper channel. See regulation 3701. 0108. Eligibility for Recruitment. (1) In order to be eligible for recruitment to the Indian Navy, a person must either be:- (a) A Citizen of India, or (b) A subject of Bhutan or (c) A subject of Nepal, or (d) A person of Indian origin who is migrated from Pakistan, Bangladesh, Burma, Sri Lanka or the East African countries or Kenya, Uganda or the United Republic of Tanzania with the intention of permanently settling in India. Provided that a person belonging has been issued by the Government of India. A certificate of eligibility will not, however, be necessary in the case of persons who are Gorkha subjects of Nepal. (2) A candidate in whose case the certificate mentioned above is necessary may be admitted to an examination or interview conducted by the Union Public Service Commission or other recruiting authority and may also be enrolled/appointed in anticipation of the issue of necessary certificate to him by the Government. (3) Persons not citizen of India shall be appointed to the union services and posts only in exceptional circumstances and only on a temporary or contract basis, the specific orders of Government being obtained in each case. Recruitment of persons not citizens of India to the Indian Navy except in cases specified in sub regulation (1) above shall ordinarily be restricted to technical appointments. Whenever it is proposed to employ such persons, the Ministry of Defence shall be furnished with a certificate that suitable citizens of India or sufficient numbers of them are not available for appointment to the posts to which they are being recruited, together with full particulars of persons who are not citizens of India. Each such case shall be decided only under the orders of the Minister/Deputy Minister of Defence. 0109 Union Public Service Examinations. (1) No person actually serving in the Indian Navy is eligible to attend an open competitive examination for a situation in the civil service unless he produces to the Union Public Service Commission, when called upon to do so, the permission of his Commanding officer to attend the examination before the commencement of the competetion (2) Before an applicant is granted permission to attend an examination under this regulation, his Commanding officer shall satisfy himself that the appli9cation is made for valid reasons, and that the applicant’s retirement or discharge from the Indian Navy will probably be allowed in the event of his proving successful. 0110. Political Meetings and Candidature. (1) No officer or sailor is allowed to speak or appear on the platform at, or take any active part in, any meeting or demonstration held for party or political purposes, or act as a member of a candidate’s election committee, or in any way actively to prosecute a candidate’s interest, or to belong to, or to subscribe in aid of, any political association or, movement until he has retired, resigned or been discharged from the service. (2) No officer or sailor is permitted to issue an address to electors or in any other manner publicly to announce himself or to allow himself to be publicly announced, as a candidate or as a prospective candidate for election to legislative body or for any political constituency until he has retired, resigned or been discharged from the service. (3) Officers and sailors desiring to retire or resign or to be discharged with a view to standing as a candidate for election to the parliament of India, or to a legislative body of any of the states of India, or to any municipal or local body, must make an application through the usual service channel. The approval of such applications will depend on the exigencies of the service. Officers and sailors whose applications are approved will be treated as retiring or resigning voluntarily or being discharged. (4) The prohibitions contained in sub-regulations (1) and (2) apply to officers and sailors notwithstanding that they may be seconded or lent for service elsewhere or granted leave with or without pay. They also apply to retired or emergency list officers when recalled to service or re-employed on the active list. (5) Any form of political activity on board Indian Naval Ships or in Naval Establishments is prohibited. Political meetings, speeches, and visits by candidates, for election to a legislative, municipal local body, canvassers or political agents, shall not be allowed. 0111. Unauthorised Organisations. No one on the active list is permitted without the express sanction of the Government, to take official cognisance of, or to assist officially, any organisation that is not recognised as a part of the Indian Navy other force administered by the Government. 0112. Other Government Employment. (1) No officer or sailor shall seek other Government employment without the prior approval of the Chief of the Naval Staff. (2) An officer while in service shall not negotiate for commercial employment to be taken up after retirement/release, without obtaining the prior permission of the Ministry of Defence if he is of the rank of Captain and above and of the Chief of the Naval Staff if he is of a lower rank. Such permission will not bee given unless there are any special reasons for doing so. 0113. Private Employment. Naval personnel may, with the permission of the Chief of the Naval Staff, receive fees from private persons or private or public bodies, whose funds are not administered by the Government, for work done for such persons or bodies under the provisions of Financial Regulations. 0114. Unnecessary Expense, etc. (1) Every officer is strictly enjoined to avoid all unnecessary public expense, and so far as may depend upon him to prevent it in others. (2) Every officer shall report to the Commanding officer of the ship to which he belongs, or through the proper channel to the Chief of the Naval Staff, as circumstances may require, any neglect, collusion, or fraud which he may discover or know of in any contractor, agent or person concerned in supplying stores or provisions, or in executing any naval work. 0115. Dishonesty, Fraud and Infringement of Orders. It is the duty of every person in the service to bring at once to the notice of his immediate superior any case of dishonesty, fraud or infringement of order that may come to his knowledge. 0116. Interest in Contracts. (1) Naval personnel are not permitted to have any pecuniary interest or personal advantage in any Naval contract, or in the purchase of provisions or stores of any kind for the use of I.N. ships or the Naval service generally, unless the extent of their interest has been fully disclosed and the approval of the Government given for the contract or purchase to proceed notwithstanding such interest. (2) Any officer on the retired list rejoining for service, and any Naval pensioner called out, is required to disclose to the Government particulars of his interest in companies or firms to which Government contracts are granted, and is forbidden, whilst re-employed, to acquire any further shares or interest in such companies or firms without the approval of the Government. (3) Responsibility for Disclosing Business Interests. It is the duty of all naval personnel, if they have occasion to come into official contact with any matter concerning a business organisation in which they have an interest, to disclose that interest to their Commanding officer, and to request that someone else may deal with the case. (4) Directorships of Companies. Naval Personnel on the active list on full pay, or holding an appointment under the Government are forbidden to hold the post of director of a company except when they are so appointed in their official capacity in Government companies or in any other company by or under the authority of the Government. 0117. Employment of Government Servants or Stores for Private Purposes. The employment of any Government servant or stores for private purposes is prohibited, except where such employment is specially authorised by the Chief of the Naval Staff. 0118. Insolvency. (1) When an officer or sailor in the Navy is adjudged or declared an insolvent, he will be considered liable to discharge from the service. (2) Before an officer on active list or a sailor, while serving makes application to be declared insolvent, the circumstances of the case shall be reported to the Chief of the Naval Staff. (3) In every case, the burden of proving that the insolvency or indebtedness is the result of circumstances which, with the exercise of ordinary care, the debtor could not have foreseen or over which he had no control, and has not proceeded from extravagant t or dissipated habits, will be upon the debtor. 0119. Acceptance of Gifts by Naval Personnel. (1) No Naval person shall directly or indirectly accept any gift, gratuity or reward in respect of any act performed in his official capacity without the consent of the Government; nor shall he accept any gift, gratuity or reward from any person, to whom he can directly or indirectly show favour or disfavour in the exercise of his official function, or in circumstances where such acceptance might place him in an embarrassing position or affect the correct discharge of his duties. Note:- To fulfil the spirit of this regulation, officers are responsible for ensuring that their families do not accept gifts which are likely to or may be construed to have as their object the influencing of the officer in the discharge of his official duties. Further more, gifts to an officer from relations/friends likely to have that object must be refused. If in any case, a gift cannot be refused, the instructions applicable to service personnel will apply to their families also. (2) Gifts received from representatives of foreign Governments. (a) Abroad (i) Naval personnel may accept a gift with the consent of the Head of the Indian mission will, If time permits, makes a reference to the Government of India, or himself decide whether or not the gift may be accepted, if time does not permit of the reference being made. (ii) At places where an Indian mission does not exist or where time does not permit of a reference being made to the Head of the Indian Mission or to the Government of India, Naval personnel may accept any gift made by a Head of State, Sovereign or Ruler if he considers that his declining the gift is likely to be misunderstood. (iii) The evaluation of the gifts received by persons will be done by the Head of the Mission concerned or by a suitable agency under his orders. (iv) Gifts, if not retained/purchased by the ipher nts should be kept at the residence of the Head of mission as an exhibit piece or an object of ‘art’. (b) In India. (i) The Value of the gifts received by personnel posted in Delhi/New Delhi should be got assessed by the Toshakhana of the Ministry of External Affairs. The gifts received by officers stationed at various places in India outside Delhi/New Delhi, should be got evaluated through the nearest local Customs officer. A reference to the customes authorities should be made by the Commanding Officer or appropriate superior officer and not by the recipient himself. (ii) Where a particular gift is not allowed to be retained by the recipitent, the same should be despatched to/deposited in the Toshakhana of the Ministry of External Affairs, at State expense. The recipient can, if he so desires, purchase the article deposited by him in accordance with the Toshakhana rules. (iii) When the gift is deposited with the Toshajhana, whether before or after receipt of the final decision regarding its retention by the individual, the Chief of the Naval Staff will furnish the Toshakhana with full particulars of the gift so that the article may be taken on charge in the stock register of the Toshakhana. (3) Acceptance of Gifts from foreigners other than Foreign Dignitaries. The instructions contained in the preceding sub regulation are applicable to gifts received from visiting foreign dignitaries and foreign dignitaries outside India, by Naval personnel stationed abroad or visiting foreign dignitaries outside India, by naval personnel stationed abroad or visiting foreign countries and does not apply to gifts received from other foreigners including those residing or stationed, in India which should invariably be politely declined by Naval personnel explaning that regulations preclude them from accepting such gifts and in cases where Naval personnel or their wives or dependent children are unable to decline the gifts, the naval personnel concerned are to submit a report to Naval Headquarters through the superior authority and Naval Headquarters would refer all such cases to the Ministry of Defence for a decision, irrespective of the value of the gifts. (4) Acceptance of Gifts from Commercial Firms. (a) In the case of gifts offered by commercial firms, save in exceptional circumstances, no permission will be granted for acceptances of gifts made to members of the Navy by firms, foreign or indigenous, with whom the officer concerned, has had or is likely to have dealings by virtue of his official position. Permission will also not normally be granted for acceptance of gifts by members of the Navy from firms which are contracting firms with the Government of India, even if the contract is entered into by another ministry or department. The question of grant of permission for acceptance of gifts from a foreign firm would therefore, normally arise only in those cases where the foreign firm concerned is neither a firm contracting with the Government of India, nor one with which the officer concerned, has had or is likely to have official dealings and that there is no reason, to doubt the bonafides of the gifts made by foreign firm, the procedure indicated regarding retention of gifts made by foreign dignitaries will be followed. (b) Apart from the gift, Naval personnel should neither accept nor be permitted to accept offers of the cost of passage to foreign countries/and/or hospitality by way of free board and lodging if such offers are made by foreign firms contracting with Government either directly or through their agent/representatives in India, except in respect of training abroad offered by foreign firms (who obtain re-imbursement from the foreign Govt concerned) as part of aid programme. (5) The acceptance of gifts by Naval personnel shall immediately be reported to the Chief of the Naval Staff for information of the Government. While sending such reports as complete a description as possible about each gift should be given. (6) Pending a decision regarding retention of the gifts, it should be deposited by the recipient for safe custody with his Commanding officer or appropriate superior officer (7) The individual may be permitted by the Government of India to retain the gift in accordance with instructions promulgated from time to time. (8) For acceptance of articles of trifling value offered to s Senior Naval Officer at a public reception, see regulation 0121. 0120. Acceptance of fees for Private Music Engagements by an I.N. Band or any member thereof or Ship’s Company. (1) Private Engagements by I.N.Band. Indian Navy Bands when permitted to accept ‘Private Engagements’ shall charge fees to the organisation or person requesting the Band’s services. The Band performers may accept their share, out of the fees charged by the Band, in accordance with the rules and scale fixed by the Chief of the Naval Staff. (2) Private Engagements by Individual Members of the Band or Ship’s Company. Members of an I.N. Band or Ship’s company when permitted to accept a private music engagement, either as individuals or as a group, may accept fees. (3) For regulations for engagement of I.N. Bands see regulation 4002. 0121. Acceptance of Gifts by Ships. (1) When I.N. Ships go to foreign countries on formal or informal visits and ships of either countries visit I.N. ports, trophies, presents, gifts, etc., given by or on behalf of any Head of State, Sovereign or Ruler, or by a Naval authority, for the common use of the Ship (as opposed to an individual present or gift) may be accepted and taken on charge and properly accounted for. Such gifts and presents will be kept in the ship itself or placed in a common place, such as a museum. The presents given for the common use of the ship, such as rice, wheat, sugar, etc., may also be accepted. A report of the receipt of such gifts shall be, made immediately to the Chief of the Naval Staff. (2) Except as stated in sub-regulation (1), gifts offered to I.N.Ship by foreign nationals or their relatives, irrespective of whether they served in the Armed forces or not, for the common use of the ship, shall not be accepted without the prior permission of the Government. (3) Except as stated in sub-regulations (1) and (2), sum of money and gifts in kind offered to I.N. ships for general welfare purpose shall not be accepted without the prior permission of the Chief of the Naval Staff. (4) I.N. ship shall not accept any gifts or donations from local traders and contractors. Whenever any such offer is received by them, the Commanding officer shall decline these without making any reference to the Chief of the Naval Staff. (5) The I.N. Benevolent Association and the Indian Navy Amenities Fund may accept gifts and donation intended for the general welfare of Naval personnel or for advancement of amenities in the service. 0122. Public Receptions in Honour of I.N. Personnel. (1) Whenever a Senior officer of the Indian Navy is invited to accept a public reception, he shall, before accepting it, ensure that:- (a) The reception is not in any way connected with or organised by any political or communal body (b) No form of personal presentation is received by him except articles of trifling value; (c) The prior sanction of the Chief of the Naval Staff or where necessary, of the Government, is obtained. (2) When attending such a reception, the officer shall, in his reply, if any, confine himself to an expression of thanks on his own behalf and on behalf of the officers and sailors under his Command, and an appreciation of the cooperation received from the local civil authorities, see regulation 0119 (Gifts). See regulation 3406. (Public speeches). 0123. Prisoners of war. (1) Officers are to take particular care that all prisoners of war are treated with humanity, that their personal property is protected, and that they receive their proper allowance of provisions; they are to have every comfort of air and exercise which the circumstances will admit of, but they are carefully to be watched and guarded to prevent their committing any hostile acts. (2) The permanent detention of both naval and military prisoners of war will be on shore under arrangements made by the military authorities. They will be embarked in Indian Naval Ships, or in transports, for temporary custody or for transit over sea. 0124. Evolutions. Every Officer is to follow the motions of the Senior Officer present in regard to performance of any evolution or the carrying out of any duty which should be done at the same time as they are done in Senior Officer’s ship, unless such Senior Officer should dispense with his doing so. 0125. Officers Performing Special Duties. Every officer holding a Command is to afford to every officer under his Command charged with special or particular duties, the means of performing them properly and faithfully, so that no officer may be enabled to allege the want of such means in case of default. 0126. Indian Naval Ship. The title “Indian Naval Ship” (I.N.S.) is to be confined strictly to commissioned ships flying the white ensign, and is not to be applied to those fleet auxiliaries which are manned by mercantile crew. 0127. Accounts. (1) Every officer who is required to keep accounts of the receipt and expenditure of public money, stores or provisions, shall take care that they are rendered correctly and that every transaction is set out in the documents precisely as it occurred. (2) The cashbooks are to be written up in ink. Each entry is to be checked and initialled by the commissioned officer responsible for the accounts concerned. 0128. Signing of Books, Accounts, etc. (1) Every officer before he leaves the ship to which he belongs shall, as far as practicable and where necessary sign all books, accounts, and certificates which may be necessary to enable the officers to take over their respective accounts. (2) Every officer is to examine very carefully all ship’s books, accounts of the receipt, expenditure or other disposal of money, stores or provisions, and all other books, accounts or papers before he signs them; he should sign such documents only when he knows them to be correct, and he is never to sign a certificate for any service without being satisfied that such service has actually been performed. See also regulation 1008. 0129. Procedure for Change of Name. (1) All application for change of name by officers and sailors including apprentices shall be forwarded in duplicate through the normal channel to the Chief of the Naval Staff in Form I.N. 569, in the case of sailors, a copy of the application shall also be sent to the Commodore, Bureau of Sailors, Bombay. (2) For the purpose of those orders ‘Name’ includes surname and first name, and a name is deemed to be changed if the spelling is altered, or if the name is split into a given name and surname. (3)These orders do not apply where an officer or sailor merely contests the correctness of the entry of his name in his Service Record without desiring to assume or use a new name. In such a case, documentary evidence (e.g. birth certificate, University or School Leaving Certificate or an Affidavit of the Parents/Guardian) must be produced in support of his contention, when the error may be corrected without further formality. In the case of sailors, the correction may be carried out under the signature of the commanding officer of the ship or establishment; a notation to this effect shall be made on the Service Documents and the Commodore, Bureau of Sailors, Bombay shall be informed of the alteration. Until the correction is made, the original records will be taken, to be correct. (4) Entered under an assumed name, who A sailor wishes his services to be recorded under his true name, shall produce a certificate of birth, together with documentary evidence from some responsible person that he is the individual named therein and these documents shall be forwarded to the Chief of the Naval Staff with the application for change of name (5) If, without contesting the correctness of the entry of his name in his Service Record, an officer or a sailor desires to be described in official documents by a name different from that stated in his Service Record, he must either produce documentary evidence, e.g. an affidavit showing that the name by which he desires to be described is that by which he is usually known, or explain satisfactorily the circumstances in which the alteration in the name is desired. (6) Applications for change of name by officers and sailors may be approved by the Chief of the Naval Staff without further reference to any other authority. The change of name will be effected from the date approval has been given by the Chief of the Naval Staff. (7) When a change of name has been approved, the following further action shall be taken :- (a) After permission is accorded to applicants for change of name by the Chief of the Naval Staff, officers shall arrange to notify the change of name in the Gazettee of India and sailors in the Gazette of India or in the Gazette of their State. Pending issue of the Gazette notification, the officers/sailors shall continue to be known by their existing names, and no change in thje records will be carried out (b) Final approval for the change of name will be accorded after issue of the Gazette notification referred to in (a) above. This will be published in the Return of Appointments, Promotions and Awards (short title ‘NA List’ in the case of officers, and in the Bureau Orders in the case of sailors). Service records will than be amended and the new name will be used in all subsequent correspondence. (c) The Controller of Defence Accounts (Navy), Bombay will be informed of the change of the name by the Chief of the Naval Staff. (d) The service records of officers will be amended in Naval Headquarters, and those of sailors by the Commodore, Bureau of Sailors, Bombay. The new name will be recorded after the old name on all existing official records and documents. On all documents subsequently prepared, the new name only will be used. New Indian Armed Force Identity Cards and pay Books will be issued by the appropriate authorities. Soon after the change of name of an officer or sailor has been notified in the Gazette, Commanding officers will ensure that the Armed Forces Identity Cards and the Pay Book issued in the old name are returned to INS Kunjali, and the Supply Officers-in-charge, Naval Pay Office respectively for cancellation; an application will at the same time be made for issue of new ones. (e) Officers shall forward their commissions through proper channel to the Government for amendment, quoting particulars of the Gazette in which the change of his name. (8) When a change of name has been approved, the officer or the sailor concerned may also take any other steps necessary or desirable to give publicity to change of his name. 0130. Change in Date of Birth. (1) Requests for change in record of date of birth of officers and sailors will not be encouraged. Only in very special cases may a change be sponsored, provided there is overwhelming evidence to show that the date of birth recorded in the service record documents is incorrect. Unless such requests are made within reasonable time of the commencement of service, they will not normally be considered. No requests made about the time of superannuating shall be entertained. (2) (a) Request for change in record of date of birth of officers and sailors shall be forwarded to the Chief of the Naval Staff. (b) The Chief of the Naval Staff is empowered to effect changes in record of the dates of birth of officers and sailors in the following types of cases subject to the provision that no re-adjustment of pay and allowances will be made:- (i) Cases of commissioned officers where alteration becomes necessary due to a clerical error. (ii) All cases of sailors. (iii) The chief of the Naval Staff may at his discretion authorise the Principal staff Officers in Naval Headquarters to dispose of cases of sailors. These cases should receive the personal attention of the Principal Staff Officer concerned. (c) In cases other than those mentioned in sub reg (b) no change in the date of birth will be effected without the prior approval of the Government. (3) Where a change in the record of date of birth is ordered no retrospective adjustment of pay and allowances will be permitted, in other words, the change will be given effect to from a prospective date. (4) No alternation of the age of personnel who have become non-effective will be permitted. 0131. Restrictions on the Marriage of Candidates for Grant of Commissions. The following restrictions on the marriage of candidates for the grant of commissions (General and Special Duties List) shall be applicable on entry and during/on completion of training:- (a) Where the upper age limit for direct entry for pre commission training is 25 years or below, only unmarried persons (which exclude widowers and divorcees even though without encumbrances) are eligible for recruitment. Notes (i) This rule shall also apply to married sailors. (ii) Where the upper age limited of entry is over 25 years e.g., in case of technical branches marriage shall be no bar for entry in the case of candidates who are 25 years old or above (iii) Direct entry officers shall not be permitted to marry during the period of probation. (b) No officer shall be permitted to marry before completion of training. Note The period of training in the case of an Executive officer will include training at sea for watch keeping certificates/award of wings in case of Naval Aviation Pilots; in the case of Engineering and Electrical officers it will include their entire training up to and including the specialisation courses. (c) Officers who marry during the period specified in sub reg (a) Note (iii) and sub reg (b) shall be liable to be discharged from the service and shall be required to refund the cost of training if discharged. (d) Officers who marry after the period specified in sub reg (a) Note (iii) and sub reg (b) but before attaining the age of 25 years, shall not be elegible for married accommodation until they attain that age, but may be permitted to live ashore under own arrangements. 0132. Acceptance of Employment by Naval Officers who are granted Pension, Gratuity or any other Benefit. (1) An officer, irrespective of the type of commission held by him, who is granted any pension, gratuity or other benefit in respect of his Naval service or who is likely to receive any pension, gratuity or other benefit, will be required to obtain permission of the Government before accepting an employment under a Government outside India at any time after his Naval service has ceased. For this purpose “employment under a Government outside India” shall include employment under a local authority or corporation or any other institution or organisation which functions under the supervision or control of a Government outside India or an International organisation of which India is not a member’. In this connection it may be added that the permission will not be granted for acceptance of employment under a foreign mission in India before the expiry of at least 3 years from the date an officer ceases to be in Naval service. (2) An officer of the rank of Captain or above, whether substantive or not who is granted a pension or gratuity or other benefit in respect of his Naval service, or who is likely to receive any pension, gratuity or other benefit, will be required to obtain the permission of the Government prior to accepting employment before the expiry of two years from the date his Naval service ceases, in the following:- (a) Commercial Employment in Private undertakings. For this purpose ‘Commercial Employment’ shall mean employment in any capacity including that of an agent under a company, firm or individual engaged in trading, commercial, industrial, financial or professional business, and shall include also a directorship of such company and partnership of such firm and also for setting up practice, either independently or as a partner of a firm, as adviser or consultant in matte]rs in respect of which the Service officer:- (i) Has no professional qualification and the matter in respect of which the practice is to be set up or is carried on are relatable to his official knowledge or experience; (ii) Has professional qualifications but the matter in respect of which such practice is to be set up are such as are likely to give his clients an unfair advantage by reasons of his previous official position. (b) Employment in a civil post under the Central or State Government or an Administration of Union territory or in a post under a body corporate owned and controlled by Government, if an officer has been allowed to retire prematurely at his own request; such permission will not, however, be required if an officer has retired from Naval service in normal course on completion of the standard service prescribed for his rank or if he has been invalided from Naval service on grounds of ill health or physical disability. Such permission will not be necessary in cases where due to personal reasons the officers proceeding on normal retirement are allowed to retire a few days earlier (not exceeding one month) than, the due date. (3) No Service or disability pension or other recurring benefits shall be payable to an officer who accepts an employment in contravention of the provisions of sub-regulation (1) and (2) in respect of any period for which he is so employed or such longer period as the Government of India may direct. Gratuity where due, but not already paid, will also be liable to be forfeited in part or in full as may be decided by the Govt of India. An officer permitted by the Government of India, before his Naval service ceases, to take up a particular employment of any of the types specified in sub reg (1) and (2), shall not, however, be required to obtain subsequent permission for his continuance in that employment (4) A retired officer who had held posts in Authorities, Boards, Tribunals, etc., involving the discharge of judicial or quasi-judicial functions shall not be given permission to set up any practice which will require appearance before the Authority, Board, Tribunal, etc., having the jurisdiction over the area which were under the jurisdiction of the retired officer during his service. (5) Request from Naval officers while still in service for accepting post retirement commercial employment shall not be entertained. (6) Applications from officers seeking government permission for acceptance of employment of the types specified in sub regulations (1) and (2) will be forwarded to the Chief of the Naval Staff giving full particulars in respect of employment in question on the prescribed proforma. 0133. Civil Employment While on Leave. (a) No serving officer or sailor will accept any private employment while on casual leave, annual leave or furlough. (b) The permission of the Government will be necessary for acceptance of the following types of civil employment, while on leave preparatory to retirement or resignation of commission or release; (i) Employment under foreign governments. Permission for acceptance or such employment as defined in regulation 0132 (1) is required to be obtained by all commissioned officers irrespective of their rank. (ii) Civil Government Employment: All officers of the rank of Captain and above who retire prematurely (i.e. other than retirement on earning the maximum pension of the rank or on attaining the age of compulsory retirement or on invalidation on grounds of ill-health or physical disability), will be required to obtain the permission of the Government for accepting civil Government employment as defined in regulation 0132 (2) (b) during the leave preparatory to retirement. (iii) Commercial Employment. All officers of the rank of Captain and above will have to obtain prior permission of the Government for accepting commercial employment as defined in regulation 0132 (2)(a) during the leave preparatory to retirement. (c) Application for obtaining Government permission for accepting employment under the provision of (b) above will be forwarded to the Chief of the Naval Staff giving full particulars in respect of the employment in question. 0134. Private Fire Arms. See Appendix 1 to part 1 0135. Explanation of Terms. In the construction of these regulations, unless there be something in the context or subject matter repugnant to, or inconsistent with, such construction the following terms shall have the meaning given below:- (a) Superior Authority – the superior authority in relation to person means the officer under whose immediate orders the person may be placed or is serving at the time. (b) Command – The authority vested in officers and sailors over their subordinates within their own department. (c) Military Command – The authority vested in officers of the executive branch and in certain sailors mentioned in the statutory chapter of rank and command in Part III to command one or more ships or boats or aircraft, according to their training or duties, or to direct any work or undertaking which requires the cooperation of different branches of the service. It may be conferred on other officers and sailors by appointment or by direction of superior authority. (d) Naval Establishment – Any establishment paid for out of I.N. budget and therefore coming under the control of Indian Naval authorities. (e) The Captain – The officer appointed to command a ship. (f) Commanding officer – The officer or other person on board and in actual command at the moment. (g) The Executive Officer – The officer carrying out the executive duties of the ship. (h) The Engineer Officer – The Officer-in-charge of the Engineering Department in a ship or establishment. (j) The Electrical Officer – The Officer-in-charge of the Electrical Department in a ship or establishment. (k) The Logistics Officer – The Officer-in-charge of the Logistics and staff duties of ship or establishment. (l) The Medical Officer – The Officer-in-Charge of the medical duties of a ship or establishment. (m) The Education Officer The Officer-in-Charge of the academic instruction of officers and sailors. (n) Yearly – On 31st December of each year. (o) Half Yearly – On 30th June and 31st December. (p) Quarterly – On 31st March, 30th June, 30th September and 31st December, or by the quarters ending on these dates. (q) For definitions of “The Chief of the Naval Staff”, ”Flag Officer”, “Commissioned Officer”, “Officer”, “Subordinate Officer”, “Sailor”, “Petty Officer”, and “Superior Officer”’ See Navy Act 1957, Section 3. 0136. Retention of Financial Documents. (1) The period of retention of financial documents maintained in the Navy are in Appendix 5 to Part I. (2) Records are to be destroyed at the end of the stipulated periods on the authority of the Commanding Officers/Heads of departments. In no case should a record connected with an audit objection be destroyed unless the objection has been finally settled by the appropriate internal or statutory audit authorities. Similarly no documents relating to cases under investigation are to be destroyed until all investigation and action has been completed. (3) All records (excepting Secret, Confidential and other classified documents) are to be sent to the nearest Naval Stores Depot for offering them to the paper mills, etc.) (4) A permanent record of all documents destroyed/disposed off is to be maintained duly attested by the Commanding officers/Heads of departments. (5) In the absence of any specific instructions to the contrary, the retention periods mentioned in column (c) of Appendix 5 to Part I will be reckoned:- (a) In the case of files, from the date of actual closing (and not of their commencement). (b) In the case of registers, from the year they have ceased to be current. CHAPTER 2 INSTRUCTIONS TO ADMINISTRATIVE AUTHORITIES AND SENIOR OFFICER Section Regulations I. General Service 0201-0240 III. Foreign Relations 0256-0271 SECTION I – GENERAL SERVICE 0201. Definition of Senior Officer. In this chapter the Senior Officer in relation to any detached body of Naval forces means the officer present on whom the Military Command of the forces devolves. 0202. General Responsibility of an Administrative Authority and Senior Officer. (1) The Administrative Authority or the Senior Officer present is responsible for the command, training and efficiency of the forces under his command. (2) He is responsible for the administration of his command. (3) He will be assisted by the staff officers appointed on his staff. (4) He may delegate to the staff officers such responsibilities and to such an extent, as he may consider desirable, authorising them to issue orders and instructions in his name, subject to any limitations which are in any matter prescribed by regulation. (5) In the absence of an officer borne for staff duties, the Administrative Authority or the Senior Officer concerned may nominate a suitable officer in his command to carry out the duties of that staff officer. 0203. War Organisation. (1) He is responsible for the preparation of and keeping up-to-date of war plans and war orders in accordance with standing orders or other instructions issued from time to time by the Chief of the Naval Staff, and that they are always ready to be put into force. (2) He is responsible that: - (a) The Chief of the Naval Staff is kept fully and promptly informed of- (i) All occurrences of moment. (ii) His intentions, dispositions and the state of his fleet (iii) Important intelligence obtained. (b) The instructions regarding the intelligence organisation, and the reporting of shipping in his command are observed. See also regulation 0233 (War Diaries). (3) He shall cooperate with the civil, army and air authorities in preparing for war and in its prosecution. (4) In war, he shall obey such instructions as he may receive from the Chief of the Naval Staff in regard to the conduct of the war and the responsibility for command. Should he receive orders, which he considers are not compatible with his responsibility for the safety of Indian Naval Ships or establishments under his command, he has authority to bring the fact to the notice of the Chief of the Naval Staff through Administrative Authority wherever applicable. 0204. Notification of Exercises. (1) The Administrative Authority or Senior Officer shall take care that the local Army, Air Force, Civil Aviation, port and fishery authorities are informed of any exercises and firing practices, including the laying of obstructions, which he intends to carry out. (2) Warnings to shipping in general regarding firing, danger areas, and fleet and submarine exercises are promulgated in notices to mariners issued at the beginning of each year. These warnings are adequate for normal practices and exercises; but if the practice or exercise is likely to involve unusual danger to shipping, or interfere to an exceptional degree with traffic on busy routes or with fishing activities, the Administrative Authority or the Senior Officer shall, in Indian waters, issue a special radio warning, and where a notice to mariners is considered necessary, ask the Chief Hydrographer of the Navy to issue one (Request for a notice to mariners should be made at least 21 days in advance); and, in foreign waters issue a radio warning and, if necessary, a local notice to Mariners. (3) When a special warning is required for a mine-sweeping exercise, the area concerned shall be specified and the duration of the exercise stated. When a dummy mine field is laid and has to be swept, the estimated limits of the area in which the sweepers will have their sweeps out shall also be given. Special warnings shall be issued for all inshore mine-sweeping exercises and when these are carried out within twelve miles of the coast, the fishery authorities of the area shall also be informed. (a) (i) The Carrying out of seaward artillery practices/proof from the coast is authorised in accordance with and subject to the provisions of the Seaward Artillery Practice Act, 1949, (Appendix 2 to Part I) and the rules made there under by the State Governments. (ii) The Administrative Authority shall ascertain the rules from the State Governments of their area and arrange to keep the information up-to-date. These shall be reproduced in their local orders. (b) The Chief of the Naval Staff, the Administrative Authority or the Senior Officer shall apply in writing to the State Government concerned for permission to carry out seaward artillery practices/proof over an area and during hours to be specified in the request. (c) On receipt of the request together with the requistic information and particulars the State government shall cause to be published a notice of the State Government’s intention to authorise the carrying out of seaward artillery practices/proof over the area referred to in clause (b) of sub regulation (4) by publication in the official gazette, and by publication in some newspaper circulating in the proposed area in the language commonly understood in that area, and also by beat of drums or by means of loud speakers or in any other manner which may be prescribed. (d) The State Government may, on the expiry of two months from the date of the first publication of the aforesaid notice in the official gazette, authorise the carrying out of the said practices/proof by issuing a notification in the official gazette. (e) After the State Government has issued the notification authorising the carrying out of the seaward artillery practices/proof such persons as are included in the forces engaged in seaward artillery practices/proof may, within the notified area and during the period or periods specified in the notification:- (i) Give directions prohibiting or restricting the use of the notified area or any part thereof including the use of any part of the area of the sea by any vessel, and shall take such further measures as may be necessary to ensure that no unauthorised person enters, passes over or remains in the notified area or part thereof, as the case may be, during such practices. (ii) Carry out seaward artillery practices/proof with lethal missiles. (f) The officer commanding the forces engaged in the seaward artillery practices/proof may declare any portion of the notified area to be a danger zone, and thereupon represent to the Collector concerned to prohibit the entry into and secure removal from such danger zone of any person, property or vessel during the times when the discharge of lethal missiles is taking place or there is danger to life and property. (g) The Collector shall thereupon prohibit the entry into and secure, with the assistance of the Naval, Army or Air Force authorities the removal from such danger zone of any person, property or vessel during the times when the discharge of lethal missiles is taking place or there is danger of life or property. (h) The Administrative Authority or the Senior Officer shall render such advice as the State Government Concerned may seek from him, in connection with framing of rules under the said Act. Note: - Sub-regulation (4) governs Seaward Artillery Practices/proof from the coast and does not affect exercises at sea by an I.N. ship afloat. 0205. Station Orders. (1) All orders issued by him shall remain in force after he ceases to hold command, until cancelled or modified by any of his successors. (2) Two copies of every new edition, of all alterations and additions issued, and of any other general orders he may issue shall be sent to the Chief of the Naval Staff. See also regulation 0233 (1) (e). 0206. Relations with Authorities in ports outside India. (1) on arriving at a port outside India he will lose no time in placing himself in communication with the Consular or Diplomatic Representative of India, if any. (2) He shall pay due regard to requisitions he may receive at a port outside India from India’s Consular or Diplomatic Representatives in foreign countries, which have for their object the protection of the Indian territory, the benefit of the trade of Indian citizens, or the general good of the government of India, it being a general obligation on all civil and military officers to afford mutual assistance to each other in cases affecting the Government of India. In urgent cases, when the requisitions may conflict with the instructions from his superior Naval authority under which he is acting, and when reference by signal or otherwise to such superior authority is impracticable, he shall consider the relative importance and urgency of the required service as compared with his instructions, whether general or special, and he shall decide as in his judgement may seem best for the Government of India; in so doing he shall always bear in mind the grave responsibility that would rest on him if the circumstances were not such as to warrant fully the postponement of the instructions from his Naval superior to the more pressing requisition for assistance. The employment of Naval units in operations on shore is impolitic, and will not be resorted to except on the strongest representations from the consular or Diplomatic Representative of India. 0207. Reporting proceedings. (1) He shall in a letter report the proceedings of the fleet, flotilla or squadron or groups of ships operating independently, under his command; but this report will not supersede the necessity of his writing separate letters on separate subjects. (2) The letter of proceedings will normally be forwarded monthly to reach the Chief of the Naval Staff as soon as possible after the first of each month. When, however, a cruise or detached service, or a period of exercise overlaps the end of a calendar month, one letter of proceedings may be written to cover the whole period. Similarly, proceedings during prolonged foreign cruises may conveniently be reported on a geographical basis, i.e. up to the date of leaving port or area than upto the end of the month. In no case shall more than 2 months pass without a letter of proceedings. (3) All events which require permanent record, and all intelligence which is worthy of notice shall be reported. (4) Letter of proceedings shall contain such information and shall be in such form as is required by the current orders of the Chief of the Naval Staff. (5) Questions which require an answer or other action shall be dealt with by signal or separate letter; it may also be more convenient to report some other matters by separate letter. In these cases a brief reference may be required in the letter of proceedings in order that it may present a clear narrative of the period under review. 0208. General Duties. As soon as practicable after assuming command, he shall make himself acquainted with the state and condition and the capabilities of the ships under his orders, and with the manner in which they are officered and manned. He shall ascertain the skill, capacity, and intelligence of the several Captains, in order that he may make the fittest selection for any particular service. He shall use every exertion to equip his ships expeditiously and keep them ready for service, and if he discovers any defects in their stores and fittings, or in the ship themselves, of such a character as to render them in any way unfit for their destined service, he shall at once inform the Chief of the Naval Staff. 0209.Change or Modification of Armament. (1) Should circumstances arise which make necessary any change in a ships armament, or in her established proportion of arms, without the previous sanction of the Chief of the Naval Staff, the Administrative Authority or the Senior Officer, who wither sanctions or is informed of such change shall immediately report the particulars to the Chief of the Naval Staff; but no such change shall ever be made unless absolutely necessary for the fighting efficiency or safety of the ship. (2) No modification of any description shall be made in naval armament stores on board Indian Naval Ships without the special sanction of the Chief of the Naval Staff. The Administrative Authority or the Senior Officer may sanction, modifications which appear to him to be of urgent necessity but a full report shall be made immediately for the information of the Chief of the Naval Staff. 0210. Gun Barrels and Liners, Annual Review of State of Wear. The Administrative Authority or the Senior officer shall review annually in the monthly of March, the state of wear of barrels and liners mounted in I.N. ships under his command, and shall report the state to the Chief of the Naval Staff with such recommendations for the exchange of barrels and/or liners as he may envisage and consider necessary. The exchange will be ordered by the Chief of the Naval Staff taking into consideration the role of each ship and the resources available. 0211. General Arrangements for Supply and Equipment of the Fleet. (1) He is responsible for ascertaining the store requirements of his fleet for all circumstances which may reasonably be anticipated, and for reviewing the arrangements for the supply of these requirements to ensure that they are satisfactory. (2) Replenishing Stores. In making arrangements for the disposition of the ships under his orders, he will take measures to obviate, so far as practicable, the necessity of their replenishing with stores by local purchases in the open market instead of from Naval sources; when from necessity he authorises local purchases, he will be careful to attend to the regulations under that head, and he will adopt every proper measure to ensure their due observance in the ships under his orders. (3) Regulation of Supplies. He shall correspond with the Chief of the Naval Staff on matters connected with supplies of stores to ships and vessels under his command when necessary, and report all important or exceptional orders issued by him which may affect the supplies of stores. 0212. Damaged Naval Armament Stores. On receipt of a report from the local General Manager Naval Armament Depot that an y Naval armament stores have been returned in a condition not attributable to normal handling and use, the Administrative Authority or the Senior officer shall order an inv estigation including, if necessary, a survey by officers from ships present. 0213. Servicing Craft. (1) He is responsible for coordinating all matters concerning naval servicing craft and shall keep himself fully apprised of the capabilities and logistic requirements of all such craft required in war. (2) He shall allocate this duty to an Executive officer on his staff who shall be advised in technical matters concerning naval servicing craft, and assisted in the coordination of the maintenance and repair of fleet servicing craft, by a Senior Engineer officer detailed for the purpose. 0214. Repairs, Defects and Dockings. (1) He is responsible that the regulations for making good defects, carrying out repairs, requirements for large repairs, and docking of ships under his command, are observed. (2) He shall make arrangements for the periodical docking of Indian Naval Ships to ensure the preservation of the hulls and prevent undue loss of speed. 0215. Musters and Inspections. (10 He shall muster and inspect every ship placed under his orders as follows:- (a) As soon as practicable after he assumes command. (b) As soon as Practicable after ship joins his command. (c) Annually from the date of such first inspection (d) Immediately before her departure from his command. Establishments will be inspected as at (a) and (c). (2) If he should be prevented from carrying out a personal inspection, he shall depute this duty to an officer under his orders, senior to the Captain of the ship to be inspected, who shall render to him the Report of Inspection. (3) In addition to these periodical musters and inspections, he will arrange for other intermediate musters or inspections, or musters only, when he deems it necessary, whether the ships are present or on detached service. (4) Annual inspections will be reported to the Chief of the Naval Staff on forms IN 162 only in respect of those Indian Naval Ships, air squadrons and establishments as specified and promulgated by him from time to time. Inspection Reports in respect of others are to be scrutinised by the concerned Administrative Authorities and only brief reports highlighting the salient points are to be forwarded to Naval Headquarters. (5) He shall be assisted by the senior engineer, electrical, logistics, education and medical officers and by the specialist executive officers on his staff who will sign the appropriate forms of the annual inspection reports. (6) The submission of reports of Inspection under sub-regulation 1 (a),(b) and (d) is optional, but when rendered should be in the form of a brief report. The intermediate inspections referred to in sub-regulations (3) will not be reported to the Chief of the Naval Staff, unless for particular reason s it is considered expedient to do so. 0216. Special Instructions for Inspections: (1) The Inspecting officer shall take into consideration the length of time the ship has been in commission and in his report shall refer to anything else, such as any particular Service on which the ship may have been engaged, which has influenced his judgement of her state. He is authorised to enquire into any subject which bears upon her order, discipline, and efficiency or upon the proper observance by all on board of the regulations and customs of the service; any opinion he may express as to her proficiency in any Particular may be based on previous observation and knowledge. He shall inspect the material state of the hull, machinery, armament and other equipment and the means taken to prevent deterioration, and shall express his personal opinion about this. (2) The books and documents listed in the report of Inspection forms will be produced at inspections and will be inspected as laid down therein. The Inspecting officer shall satisfy himself that logs, documents, books, confidential books, and accounts are kept as prescribed, and that the regulations about officers mess and wine bills and the administration of all funds are strictly observed. (3) He shall make strict enquiry as to the observance of the regulations for the maintenance of water tight integrity and shall satisfy himself that the Damage Control Organisation is efficient. (4) He shall satisfy himself that the Captain, and the Second-in-Command in destroyers and smaller ships, and the Captain, the Second-in-Command, the Signal Communication officer and the officer in charge of confidential books in larger ships, understand all the recognition signals which have been issued for use in the Indian Navy. (5) Suggestions in the Inspection report for improvements which involve alterations and additions will be accompanied by a statement that they have either already been submitted, or will be submitted at the next opportunity, in accordance with chapter 44 and orders issued by the Chief of the Naval Staff from time to time. (6) He shall take care to enquire into any complaints that may have been made in case the subject should not already have investigated. 0217. (1) He shall frequently exercise the ships in battle and other exercises. If at any time a ship displays a marked degree of excellence in any department, the name of any officer especially commendable shall be reported to the Chief of the Naval Staff. If a ship obtains markedly poor results an enquiry shall be held into the circumstances, at which the method of training employed and the conditions under which the practice was carried out shall be fully investigated. The report, with the minutes of the evidence and his remarks on the conclusions, will, at his discretion be forwarded to the Chief of the Naval Staff. (2) He shall superintend with great attention all the ships of the force or squadron which are put under his orders; he shall see that their crew are properly disciplined that all orders and regulations are punctually attended to and obeyed and that the stores are kept as complete, and the ships are in every respect as fit for service, as circumstances will admit. (3) He shall receive all reports of the state of the ships and of their defects, applications for repair and refitting and demands for stores. Being responsible to the Chief of the Naval Staff for the good order, discipline, and efficiency of the force or squadron which he commands, he shall receive representations of the state of their crew or of the misconduct of their officers or sailors. 0218. Conduct between Senior and Junior Officer. (1) If an officer in command of one or more of the Indian Naval Ships should meet with a Senior Officer, and the state of the weather admits, he shall wait on such Senior Officer to show all the orders under which he is acting and shall inform him of the state and condition of the ship under his orders. (2)A Senior Officer shall not require a junior officer to show him any secret orders, which relate to a special mission nor shall he divert him from his service, take him under his command, or interfere with the orders he may have received. Should however, any pressing exigency of the public service require the senior officer to depart from these injunctions, and his measures have tended to delay the junior officer, he sall allow him to proceed in execution of his orders as soon as possible, if it is still advisable that they should be carried out. He should lose no time in acquainting the Chief of the Naval Staff through Administrative Authority with what he has done, and, if the ship or ships so diverted belong to another Officers command, he shall inform that officer also without delay. 0219. Ships on Special Duties. (1) Although surveying ships and other ships ordered by the Chief of the Naval Staff to carry out special duties may be placed under the orders of the Administrative Authority of the area in which they happen to be operating, their programmes, and the directions for their movements will, as a rule, be ordered by the Chief of the Naval Staff. The surveying ships and ships on special duties, when so employed, shall not be interrupted in their work or required to confirm to the motions of the Senior Officer present. (2) Should it be necessary in pressing circumstances to divert them from their special duties, or to interfere with their establishments, full particulars of change shall at one be reported to the Chief of the Naval Staff by the Senior Officer so acting except as provided in the Navy orders issued from time to time. 0220. Senior Officer at Sea. (1) When at sea, the Senior Officer shall be particularly attentive in observing that the ship which carried his flag, broad pendant or pendant, and all the ships under his orders, preserve very correctly their station preserve very correctly their station in whatever formation the fleet may be; and when any evolution is being performed he shall he be attentive to the manner in which the ships under his orders carry it out, always correcting immediately every apparent want of activity and exertion and every mistake or appearance of neglect. (2) He may correct the mistake or negligence of a ship in another division or sub-division whenever it is probable that, from their relative situations, the ship cannot distinctly be seen by the officer commanding the division to which she belongs, or whenever being in the presence of an enemy, the officer commanding the division or sub-division, whatever may be his situation, does not himself immediately correct such mistake or negligence. 0221. Sailing Order and Speed of Ships. (1) The Chief of the Naval Staff shall appoint sailing authorities for each port. The sailing authority shall be responsible for issuing a sailing order on each occasion of ordering a ship to sea. The sailing order will be issued in accordance with orders laid down by the Chief of the Naval Staff from time to time. Amongst other directions, the sailing authority will give a direction to the Captain, generally or specifically, at what speed of advance the service will be performed, according to circumstances. (2) Except when exercising or when for other reasons a high speed is obligatory, the most economical speed of each squadron or ship will be employed when making passage from port to port, or between harbour and exercise area. When, however, the sailing authority considers that the saving of fuel from proceeding at the most economical speed would be offset by spending inconvenient lengths of time on passage or in reaching exercise areas, he may order ships to proceed at whatever speed is in the best interests of the service, subject to maximum which will be promulgated in orders by the Chief of the Naval Staff from time to time 0222. Economy of Fuel. The Administrative Authority or the Senior Officer shall at all times be careful to economise the consumption of fuel, sio far as may be consistent with the service on which he is engaged; and, as a rule, all appliances for economising fuel which are fitted to each particular ships shall be utilised. 0223. Accidents and Serious Defects. (1) When any accident takes place which causes entire or partial disablement of a ship for service, or when any serious defect is discovered in the hull, armament, machinery, or boilers, the cause of which is not clear, the Senior Officer present shall direct an enquiry to be held at once as to the cause of the accident or defect; and a full report with evidence, finding, sketches, and photographs where possible, shall be forwarded to the Chief of the Naval Staff. Pending the inquiry, then defective parts shall, if it can be done without inconvenience to the service, be left as nearly as possible in the condition in which they were found immediately after the accident or the defect was discovered. (2) All aircraft accidents shall be investigated and reported in accordance with regulations for the Naval Air Arm. (3) All accidents affecting the readiness for sea of any of the ships or vessels under the orders of the Administrative Authority, or Senior Officer, or which involve, or are considered likely to involve any disciplinary action by the Chief of the Naval Staff in regard to an officer, shall be reported to the Chief of the Naval Staff with an expression of his opinion where necessary, whether or not an inquiry is held. 0224. Blank 0225. Pilotage of Merchant Vessels. When he considers it necessary or advisable to order a Naval officer either to take charge as a pilot, or to advise the Master of a Chartered or other vessel of the Mercantile Marine, he shall bear in mind that an order to this effect may involve the acceptance by the Government of responsibility in the event of collision or other damage. A Naval officer shall not be sent as pilot or adviser to the master in such a vessel unless the circumstances of the case justify the acceptance of this responsibility. 0226. Loan of Vessels and Craft. Vessels and craft belonging to the Indian Navy shall not be lent to private persons, State Governments or other departments of the Government, without the sanction of the Government. 0227. Hiring wharves. He shall only sanction the hiring of wharves or warehouses when absolutely necessary, and he will be careful to set out the manner and period their use in the order for so doing. 0228. Towing Operations by Naval Ships/Tugs. (1) When a vessel is to be towed by a Naval ship/tug on a Sea passage, the Administrative Authority of the area in which the vessel likes shall be responsible for:- (a) Arranging for one or more of Indian aval Ships to act as escort if he considers it necessary. (b) Making adequate local arrangements for the transfer of the vessel from local or harbour tugs to the ship/ocean tugs. (c) The Provision of the necessary personnel in the vessel to be towed, and for their accommodation and victualling during the period of the tow. (d) Ensuring that the sea worthiness, life saving appliances, and towing arrangements in the vessel to be towed are adequate. Lighters and similar vessel shall be surveyed before being towed in order to ascertain whether they can withstand the strains, dockyard assistance for this examination being sought if necessary. Before sailing the tow, the said Administrative Authority shall obtain a report from the authority in charge of the vessel that she is fully secured for sea and prepared for sea towage. (e) Ensuring before the commencement of towing operations of vessels belonging to non-Naval authorities e.g., State Governments and departments of the Government of India, that the owners of such vessels furnish a no risk statement to the effect that neither the Indian Navy nor any of its personnel are in any way responsible for any marine risk including salvage claims in respect of vessels under towage. (f) Issuing necessary sailing order to the ship/tug detailed and giving speed as convenient for tow. See regulations 0221. (2) Of the said Administrative Authority deems it advisable he will appoint an experienced officer who will be known as the Towing master, to be in charge of operation. When no Towing master is specially appointed, the Captain of the ship/tug, or the Senior Captain when more than one ship/tug is used will be the Towing master. The Towing master, when specially appointed for the purpose, shall be responsible for the whole operation, including mooring and unmooring at departure, intermediate and terminal ports, and for the ultimate safety of the vessel towed. (3) All factors relating to the operation must be taken into consideration in reaching a decision whether towage without personnel on board is acceptable: if it is, special arrangements must be made for the provision of navigation lights. If there is a crew on board, the said Administrative Authority shall appoint an officer as Commanding officer of the vessel to be towed, who, when no Towing master is specially appointed, shall be responsible for the safety of the vessel when in tow of harbour tugs and, at intermediate or terminal ports, until moored. (4) When there is a civilian crew in the vessel to be towed, or the ships/tugs are civilian manned, a civilian Towing master may be appointed and a Master, instead of a naval officer, appointed in charge of the vessel to be towed. (5) Preparations for Tow. Before any craft/floating dock/pontoon proceeds to sea under tow, the said Administrative Authority must ensure that the craft/floating dock/pontoon is sea-worthy, particular attention being given to the following measures:- (a) Craft/floating dock/pontoon must be brought to a condition of satisfactory stability free-board and freedom from dangerous rolling by appropriate dismantling and removal of heavy weights, if considered necessary, and by freeing the bilges of loose water which, is left, might have a serious adverse effect on stability. The hull must be adequately sealed against penetration by heavy sea, and all loose gear must be secured against movement at sea to prevent shifting towards one side thus causing a list, or damage to the hull causing leaks. (b) The hulls of craft/floating dock/pontoon normally used only in harbour need a more thorough examination for strength and water tightness in view of their not having been normally exposed to the servere stress which occurs in rough weather. (c) Towing speeds for small craft/floating dock/pontoon should under normal circumstances be limited to below the maximum rate for keeping them in safe trim, and voyage should be made only in fine weather. (6) Under Tow. The Appropriate method of towing as laid down in the Manuals of Seamanship and other publications shall be adopted having regard to the circumstances of each case. (7) Before the tow sails, the said Administrative Authority shall obtain the latest weather forecast and shall not order the operation, except in urgent necessity, unless the forecast shows that settled weather may be expected. He shall give instructions to provide for report6s of progress of the tow and the maintenance of communications at all times between the ship/tug and tow, and the escort, if provided. (8) The Administrative Authorities at intermediate ports shall be informed of the sailings and the Towing master shall be given discretion in the event of bad weather, or for other reasons, to shelter where may be most convenient and, at intermediate ports where weather forecasts can be obtained, to seek instructions whether to proceed or wait. (9) The Administrative Authority at the port of destination, and if necessary at an intermediate port, is responsible for ensuring that adequate arrangements are made for the transfer of the tow from ship/ocean tug and for the berthing and safe custody of the tow after arrival. (10) On completion of the operation, the Towing master (see sub-regulation (2)) shall render a report of proceedings to the Administrative Authority who issued the sailing orders, sending copies to the Administrative Authority at the port of arrival, and the Chief of the Naval Staff. In addition to the normal information such reports should include the following details: - (a) Total distance. (b) Total Steaming time (11) When a Naval floating dock is to be towed, the special instructions given in the dockyard regulations shall be complied with. 0229, Convoys Authority. Etc., of Commanding Officer. The authority and responsibility of the officers of the Indian Navy appointed for the convoy and protection of ships and vessels are defined in Section 56 of the Navy Act, 1957. 0230. Aid to Civil Authorities. (1) The Naval forces may be called upon to perform any of the following duties in aid of civil authorities: - (a) Maintenance of law and order. (b) Maintenance of essential services. (c) Assistance during natural and other calamities such as earthquakes, floods, famine and fires, etc. (d) Other types of assistance which may be needed by civil authorities. (2) Provision of Aid When the assistance of the Navy is required by the civil authorities the Administrative Authority or the senior officer, will, whenever possible, obtain, through proper channel, the approval of the Central Government. In emergencies and when time does not permit of a reference to the Central Government, the local Naval authorities shall comply immediately, as far as possible, with the demand reporting their action without delay, through proper channel, for confirmation. (3) Maintenance of Law and Order. (a) Requisition: - (i) Every requisition made on an officer in command of Naval forces, in writing or by telegram, by a civil authority for Naval aid for maintenance of law and order (including prevention of disturbance), shall be complained with immediately (ii) The strength and composition of the force, the quantity of ammunition, arms and equipment to be taken and the manner of carrying out the operations are matters for the Naval authorities alone. For instructions for dispersal of unlawful assemblies and firing on them, see clauses (c) and (d) (j) To ensure that the Naval authorities immediately concerned get the earliest possible opportunity of gauging the probable requirements of the situations, the Naval authority on receipt of a warning by the civil authorities that Naval forces may be required in aid of the civil authorities will despatch a Naval liaison officer to get into personal touch with the civil authority in the affected area. The liaison officer will furnish reports regarding the situation. (ii) Until the services of the Naval forces are no longer required by the civil authorities, the liaison officer will maintain close touch with the local civil and police authorities, and with the officer in command of the Naval force employed. He will be under the orders of the officer in command of the naval force during the presence of the latter at the scene of action, if that officer is senior to him. Alternatively, should the liaison officer be the senior, he will automatically be in military command unless specially ordered to the contrary by the officer who detailed him. It would, however, be preferable, if it can be so arranged, that the liaison officer is of such ran k that he will not have to take command of the Naval force. (iii) On the withdrawal of the Naval force, or if it is decided that they need not be called out, the liaison officer will submit a written report to the officer who detailed him. The report will comprise a brief narrative of events and a brief summary of his observations and his appreciation of the cause of the trouble. The liaison officer will remain in the disturbed area until ordered to rejoin his ship. The report will be forwarded to the Chief of the Naval Staff through the normal channel. (c) Unlawful Assemblies – Dispersal of: - (i) The definition of ‘an unlawful assembly’ is given in section 141 of the Indian Penal Code. The law on the subject of dispersal of unlawful assemblies is contained in sections 129 (1) to 132 (3) of the Code of Criminal procedure – 1973. The law referred to above is reproduced in Appendix 2 to Part 1 (ii) Requests by Civil Authorities. (aa) Civil Authorities may call upon Naval authorities for the actual dispersal of unlawful assemblies and/or to effect arrests of persons forming part of unlawful assemblies. The civil authority who can require the dispersal of an unlawful assembly by Naval forces is the magistrate of the highest rank who is present. (See sections 130 (1) and (ab) The request made by the Magistrate should preferably be in writing, but if made verbally, the officer in command, of the Naval force should ask the Magistrate to repeat the request in the presence of two Naval personnel, and to confirm his verbal instructions in writing as soon as possible (ac) The requisition shall be complied with immediately. (ad) The landing of a Naval force for the express purpose of aiding the civil authority shall not be resorted to except in cases of emergency, when, in the opinion of the magistrate, no other sufficient means are available to disperse such assemblies on shore. (ae) The presence of a magistrate, which is inferred in the following directions, is a matter of the highest importance, and steps shall invariably be taken to secure his attention with the party. (af) The officer in command of the Naval force will not use force unless called upon to do so by the magistrate present, and even then he must exercise his own judgement as to whether force is really necessary, and as to the mode and degree of force to be used. He should not order the men to fire unless the use of fire arms is plainly necessary; and generally he should bear in mind that it is his duty to use no more force than is necessary, and to discontinue its use altogether the moment he can safely do so. (ag) The strength and composition of the force, the quantity of ammunition to be taken, and the manner of carrying out the task are matters for the decision of the Naval authorities alone. (iii) For power of a commissioned officer to disperse an unlawful assembly when no magistrate can be communicated with, see section 131 Cr.P.C. (iv) Provisions of sub clause (ii) do not apply in cases of special emergency where, in order to secure the safety of the force employed, it becomes indispensably necessary to take immediate action, and where such action cannot safely be deferred until the order or authority of the magistrate has been obtained, or consultation with him has taken place, or extraordinary occasions of immediate or pressing danger, when violent crimes are being or are likely to be committed, and for some special reason consultation with the magistrate is not possible. (v) Naval personnel shall, under no circumstances accept any offer of appointment as magistrate. (d) Firing on Unlawful Assembly. (i) When the officer in command of the naval force is required by a magistrate under the Code of Criminal procedure, sec 130 (2) and (3), or decides that it is necessary, under sec 131 ibid, to disperse an unlawful assembly by force, he will, before taking action, adopt the most effective measures possible to explain to the people concerned whenever possible that the naval force is about to fire, and that the fire will be effective. The officer in command of the Naval force and the magistrate who accompanies the force should consult together as to the best practicable means of giving such warning. (ii) All orders to the Naval force will be given by the officer in command. They will on no account fire except by his word of command. If it becomes necessary to order them to fire, he will exercise a humane discretion in deciding both the number of rounds and the objects to be aimed at. If the officer in command is of the opinion that a slight effort will attain the object, he will give the command to one or more selected men to fire. If a greater effort be required, will only be given on the regular word of command of the officer in command. If it is necessary for more sections than one to fire at a time, the officer in command will clearly indicate to the Naval force which subordinate commander is to order any of the sections to fire. The order to any one or more selected men or to a particular section to fire will be given only by the commander indicated. (iii) If it becomes necessary to fire, officers and sailors have a serious duty, which they must perform with coolness and steadiness and in such a manner as to be able to cease fire the instant it is no longer necessary. (iv) Care shall be taken to fire only on those persons who can be seen to be implicated in the disturbance .To fire over the heads of a crowd has the effect of favouring the most daring and guilty,and of sacrificing the less daring,and even the innocent.Fire should be aimed low,the idea being to injure and incapacitate rather than to kill.It should be born in mind that the amount of force ,both as regards the number of rounds used as well as the damage done,should be the minimum required to disperse the unlawful assembly or to perform the task indicated.Officers should also bear in mind that they are legally protected if they act in good faith which is held to mean “with due care and attention”.Firing with blank ammunition is forbidden. (4) Maintenance of Essential Services. (a) Naval forces will be made available for maintenance of essential services on the authority of the Central Government only. (b) Naval forces can lawfully be commanded to maintain essential services during strikes or in an emergency if and in so far as some military object, purpose or proceedings is affected and in such cases no declaration under the Armed Forces (Emergency Duties) Act is necessary (c) Under the provisions of the Armed Forces (Emergency Duties) Act, 1947, reproduced in Appendix 2 to Part 1, Naval forces can be employed in the maintenance of a service vital to the community if that service is to be declared by a notification issued by the Central Government. (5) Assistance during Natural and other Calamities. Assistance during natural calamities and in other serious emergencies shall be provided by the Naval forces when sanctioned by the Central Government. But where time does not permit of a reference being made to the Central Government, the local Naval authority may, at his discretion, comply with the request of the civil authority to the best of ability reporting immediately through proper channel his action to the Central Government. (6) Other type of Assistance. Aid required by civil authorities other than for:- (a) Maintenance of law and order, [sub-regulation (3)]. (b) Maintenance of essential services, [sub-regulation (4)]. (c) Assistance during natural and other clamities, [sub-regulation (5)], will be provided on the orders of the Central Government. (7) When Indian Naval Ships, Naval Aircraft, equipment and personnel are lent to the Central Ministries, State Governments, semi-Government and autonomous bodies, under the authority of the Government of India/the Chief of the Naval Staff, recoveries on the following basis are to be made from borrowing authorities for the period of loan in respect of the various types of aids mentioned below:- (a) Maintenance of Law and Order. (b) Maintenance of Essential Services. (c) Assistance during Natural and other Calamities such as earthquakes, floods, fire, famine etc. (d) Assistance in the Execution of Development Projects. (e) Any other type of assistance which may be needed by the civil authorities and the Armed Forces are in a position to render. (8) Maintenance of Law and Order . All expenditure on the employment of Naval personnel will be borne by the Central Government although it will be open to the State Governments to contribute towards the cost, if they so desire. (9) In cases of maintenance of essential services, assistance during natural calamities, and assistance in the execution of developments projects, no recovery will be made from the State Government on account of:- (a) Normal pay and allowances and rations of service personnel made available from the existing service strength. However, in cases where additional ship/personnel are maintained by retaining those due for paying off/release or by recruiting new personnel specifically to meet the requirements of the State, the entire cost of the maintenance of these ships/personnel will be charged to the project for recovery from the State Government. The Government of India, however, expect that accommodation, water, etc., would be provided free for these personnel by the State Government, if required. (b) Clothing, equipment, vehicles, etc., used by service personnel. (c) Supervision charges or interest on the capital value of these articles. (d) Hospitalisation and treatment of the service personnel injured whilst employed in rendering aid to civil authorities. (10) In cases mentioned in sub-regulation (9), recovery will, however, be made in respect of the following:- (a) Consumable stores including P.O.L. entire cost at payment issue rates. (b) Non-consumable stores and equipment (i) Depreciation assessed on the replacement cost on account of wear and tear. Note:- For Aircraft, depreciation will be calculated on original cost. (ii) Cost of repair and maintenance. (iii) Cost of replacement of equipment rendered unserviceable as a result of such use. The assessment will be made having regard to its condition before its use on the project. In the case of aircraft, normal strike off wastage element only will be included in the charges irrespective of the actual rate of accident. (c) Incidental expenditure necessitated by the work e.g., cost of movement of ships, personnel and equipment to and from the site of work and extra allowances, rations, clothing and amenities, where provided. (11) In cases, mentioned in sub-regulation (9), pensions in respect of any accident to Naval personnel will be the liability of the Government of India. For this purpose, Naval personnel will be treated on duty. Any damage to crops or compensation payable to civilians will, however, be the responsibility of the State Government concerned. (12) Any other type of Assistance. Liability of a State Government to whom assistance is rendered in connection with any other type of assistance, will, however, be limited to the following:- (a) Entire cost of the naval personnel including ordinary pay and allowances, cost of transport, equipment including loss and repair expenses, etc. and extraordinary charges the shape of special pay or transportation of stores or the supply of stores to the personnel engaged. (b) Pensions in respect of casualties occurring due to the employment of the naval personnel with the State Government. The State Government concerned, will also be liable for a proportionate share of service pension/gratuity on a service share basis. (13) In the the event of difference of opinion arising as to the actual method of calculating the charges payable, the decision of the Government of India will be final. 0231. Prisoners from Merchant Ships. No Indian merchant seaman shall be received in one of Indian Naval Ships abroad as a prisoner, unless the witnesses necessary to substantiate the charges, or the depositions taken upon the charge under which the prisoner is in custody, accompany him, or unless the senior officer is satisfied that the witnesses will be in attendance on the arrival of the prisoner at the place where he will be handed over to the civil power. 0232. Expiration of Appointment. He will, on relinquishing his command, deliver to his successor the originals or authenticated copies of all unexecuted orders, general regulations, books of reference and other documents he may have received for his information or guidance, and he will furnish him with all other information likely to be of use in service. 0233. War Diaries. In time of war the Administrative Authorities or the Senior Officer present and Flag Officer Area/Naval Officer-in-charge (NOIC) shall keep a Diary of policy, Planning and events in their Commands. The Diary is required to facilitate research into the effect of war-time policy, measures and operations and to provide material for the compilation of Staff histories. The diary should be rendered monthly in duplicate to the Chief of the Naval Staff in the following forms:- (a) Section I – Synopsis of Policy, Planning and Principal Events. This section should contain an explanation of origin and progress of principal occurances and activities in the command. Operations covered by a separate report should only be summarised and reference made to the serial number and date of the main report. Reference to daily signals of the Chief of the Naval Staff as well as his own should be quoted. (b) Section II – Day by Day Record of Events. This should include the dispositions and movements of I.N. Ships; the Fleet, Flotilla or station Daily State; the arrival and departure of convoys and independently routed merchant ships; loss of and damage to I.N.Ships; loss and damage to merchant ships within the command and whether they were in convoy or sailing independently; brief statements on enemy activities within the command and counter measures undertaken. (c) Section III – Monthly summary of Losses of and Damage to Indian and allied Warships and Merchant ships. (d) Section IV – Monthly summary of shipping movements recorded in section II. (e) Section V – The standing orders issued in the Fleet, Flotilla or on the station. (This is additional to copies forwarded under regulation 0205 (Station orders)). (2) The copy of the diary retained by the Administrative Authority or the Senior Officer present and Flag Officer Area, Naval Officer-in-charge shall be treated as Charge Document. 0234 to 0240 blank. SECTION II – AN AREA 0241 General Duties. (1) The Administrative Authority of an area shall be guided in the conduct of his general duties by the foregoing instructions, particularly as regards preparation for war and the training of the personnel, and shall also observe the following instruction relating to the special duties connected with his command. (2) He shall be responsible for the prompt and complete equipment and manning of all ships in the area when commissioning, refitting or paying off. (3) He shall consider all flag or other officers who are junior to himself and all ships present as under his orders, except such as are actually under the orders of a Senior (Flag or other) Officer then present, but such vessels shall be under his control in all matters provided for b y the regulations of the port. (4) He shall not interfere with ships arriving at or lying at ports within his station but not in sight of his flag unless specially directed to take them under his orders; and, except in some emergency which does not permit of reference to the Chief of the Naval staff, he shall not send any ships to sea except those which have been specially placed under his orders. (5) During war he shall see that the authorised local regulations for the control of traffic are properly enforced, and he will further ensure the safety of the port by disposing the vessels under his special command in whatever manner may sem to him best suited to secure that end. 0242 In war. (1) In time of war or strained relations he is responsible for:- (a) The control and safety of all shipping within the area of his command. (b) The protection of ships in harbour and ofn harbour installations from attack by the enemy (2) In exercising this responsibility he shall cooperate with the Army, Air Force and Civil Defence Commanders and shall ensure the efficient operations at ports in his command of:- (a) The Examination Service. (b) The control of shipping entering or leaving the port. (c) The Local Seaward Defence Organisation (d) The Underwater Seaward Defences. (e) The Boom and Net Defences. (3) He shall acquaint himself with all the powers vested in him under statutory rules framed in time of war or emergency. (4) The Senior Officer at an Indian port in the command is responsible to the Flag or other officer in command of the area for compliance with these instructions within the area of his command. 0243. Senior Flag Officer at Port. (1) Should a Flag or other officer, who is senior to the Flag or other officer in command of the port enter the port limits, he shall not interfere with the conduct of the port but after receiving the visit of such junior officer shall direct him, whether or not his own flag remains flying, to continue to carry out the duties of the port. (2) Ships under the actual command of such senior (Flag or other) Officer shall, while in the port, be under the control of the Flag or officer in command of the port in all matters governed by the port regulations. 0244. Reports from Ships. The Flag or other officer in command shall receive all letters, returns, and reports from the Flag and other officers and ships placed under his orders, as well as from such ships as may become subject to his control by the regulations of the port, but in that case only in regard to such matters as are affected by those regulations. 0245. Completion Postponed. Whenever the time fixed for completion of a ship’s refit or readiness for any service is postponed, he shall require from the Captain a report of the cause, which he will communicate if necessary to the Chief of the Naval Staff by signal or letter, adding his own opinion as to the necessity for the delay. 0246. Completing Ships. (1) He will inform the Commodore, Bureau of Sailors of the details of the commissioning of a ship and of his special requirements, if any (2) The Commodore, Bureau of sailors will provide the ship’s company in accordance with the authorised complement and the special requirements. The flag or other officer in command of the Area shall ensure that the ship is provided an adequate ship’s company. 0247. Inspections. He shall muster and inspect every ship when ready for sea on first commissioning, or on newly commissioning after a long refit out of commission, but a ship commissioning for a flag shall be inspected before the flag is hoisted on board. A brief written report to the Chief of the Naval Staff of the results of the inspection will usually be sufficient. 0248. Inspection of Detention Quarters. He shall inspect Indian Naval Detention Quarters in his area as early as possible in each year, reporting the result of his inspection to the Chief of the Naval Staff on the prescribed form. 0249. Inspection of Hospitals and Sick Bays. (1) The Administrative Authority of the area shall inspect the Naval hospitals and any permanent sick bays within his command once a year or more often as he considers necessary. He shall thereupon report to the Chief of the Naval Staff the state in which he may find them, and whether every proper attention is paid to the care and comfort of the patients. When unable to carry out the inspection himself, he shall direct one of the Flag or other Senior Officer under his orders to do so. (2) When temporary sick bays are hired, or established, he shall take care that they are frequently visited and inspected, in such cases not necessarily by one of the Senior Officers. 0250. Ships not to delay Sailing. He shall not allow the Captain of any of Indian Naval Ships to prolong his stay in port after receiving his sailing orders, should the state of the weather permit him to put to sea; and he shall report whenever he considers that a ship has put back or been brought into port unnecessarily. 0251 to 0255. Blank. SECTION III – FOREIGN RELATIONS 0256. Relations with Foreigners. (1) When visits are paid to foreign ports or places, particular care shall be taken to avoid giving any cause of offence or dissatisfaction to the authorities or inhabitants; due deference shall be shown by officers and sailors to local regulations, and customs; and all shall do their best by their correct conduct to ensure the goodwill and respect of the inhabitants. (2) In all dealings with foreigners, officers shall show an example of moderation and courtesy. They shall preserve a strict neutrality in all cases of civil dissensions and shall not interfere directly or indirectly in political questions; and in the absence of any Diplomatic or consular officer, the Senior Officer should urge upon Indian citizens the like forebearance. 0257. Communications with Foreign Authorities. (1) All communications with the local authorities or with the foreign consuls at a foreign port should, as a general rule, be made through the Indian Diplomatic or consular authorities on the spot. (2) Any remonstrance with the civil authorities can only the duty of a naval officer in the absence of an Indian Diplomatic or Consular representative, and in such cases it must be made by the senior officer only. 0258. Landing Armed Force. No armed force shall be landed from Indian Naval Ships for exercises or for any other purpose, on foreign soil, without the permission of the local authorities, nor shall any measure be taken for apprehending leave-breakers, without such permission. On wearing uniform see regulation 2604. 0259. Protection of Indian Citizens. Protection of Indian citizens is, as a general rule, to be limited to affording them an asylum of board ship, and to securing them by boats an escape from the shore when their departure may be a measure of necessary precaution; intervention by the landing of an armed force shall only be resorted to when the lives or property of Indian citizens are actually in danger from violence which cannot otherwise be controlled. Whenever circumstances may permit, Naval officers should communicate with the Indian Diplomatic or Consular officers on the spot before taking steps in such cases. 0260. Distressed Indian Citizens. (1) No person shall be received on board any of Indian naval Ships as a distressed Indian citizen at a port where there is an Indian consular officer, without his written requisition. (2) If there should be no consular officer present, the Senior Naval Officer on the spot shall exercise his discretion in regard to the claim of any applicant for a passage at the public expense. The relief shall only be granted in case of destitution and the circumstances will be reported fully. (3)The requisition and order, and a full report of the circumstances shall be forwarded to the Chief of the Naval Staff. (4) Persons of un sound mind (unless they belong to the naval, army or air services) shall not be received on board Indian naval Ships, or fleet auxiliaries, except with the special sanction of the Chief of the Naval Staff. 0261. Refugees. (1) Ships in the ports of a foreign country shall not receive on board persons, even if Indian citizens, who are seeking refuge for the purpose of evading the laws of the foreign country to which they may be subject. (2) During political disturbances or popular tumults, refuge may be afforded to persons fleeting from imminent personal danger, In such cases care must be taken that the refugees do not carry on correspondence with their partisans from Indian Naval Ships, and the earliest opportunity must be taken to transfer them to some place of safety. (3) Except in extreme cases, passages should not be given to the subjects of foreign Governments. (4) Whenever circumstances may permit, Naval officers should communicate with the Indian diplomatic or consular officers on the spot before taking steps for the reception of refugees on board their ships. 0262. Piratical Acts. If any armed vessels, not having a commission as a war ship from a recognised foreign Government, whether defacto or de jure, should commit practical acts and outrages against the vessels and goods of India’s citizens or of the subjects of any other foreign power in amity with India, and if credible information should be received thereof, such armed vessel shall be seized and detained by any of Indian Naval Ships falling in with her, and sent to the nearest Indian port where there is a court of competent jurisdiction for the trial of offences committed on the high seas, together with the necessary witnesses to prove the actor acts, and with her master and crew in safe custody, in order that they may be dealt with according to law. In the event, however, of an attack by a ship in the possession of insurgents against their own domestic Government, upon ships-of-war of that Government, upon merchant ships belonging to their own country, or the cities, ports, or people within the territorial limits of their own nation, Indian Naval Ships have no right to interfere except as mentioned in Regulation 0259 (Protection of Indian Citizens), and then the operation must be restricted to such acts as may be necessary to attain the precise objects in view. 0263. Joint Action with Foreign Ships. The limitations in the preceding regulations apply equally to cases of joint action with foreign ships of war, when the interests of their fellow subject are involved with those of Indian citizens. In such cases Naval officers may act in concert with the foreign Naval officers so far as amicable representation is concerned, but such concert shall not be carried beyond the limits prescribed to Indian Naval Officers when Indian interests alone are concerned. 0264. Protection of Foreigner. Application for the protection of subjects of foreign powers in amity with India, may be entertained if none of their ships-of-war is present, but the application should be made through the Indian Diplomatic or Consular officer, and it should be acceded to only when the protection does not interfere with the public service or with the orders under which the naval officer is acting. 0265. Protection of Indian Ships. The foregoing regulations are also applicable to the protection to be afforded to Indian ships in foreign ports, they shall only be protected by force against actual and wrongful violence and when remonstrance has failed. 0266. Neutrality. When powers in amity with India are in a state of war, or are engaged in hostilities, it is the duty of all India’s officers to observe a strict and impartial neutrality between the contending parties, and to respect unreservedly the just exercise of their respective belligerent rights. 0267. Entry into Neutral Ports. (1) Subject to any limit which the neutral authorities may place upon the number of belligerent ships of war to be admitted into any one of their ports, at the same time, the Senior Officer, by the comity of nations, may enter a neutral port with his ships for the purpose of taking shelter from the enemy or from the weather or of obtaining provisions or repairs that may be pressingly necessary. (2) He is bound to submit to any regulations which the local authorities may make respecting the place of anchorage, the limitation of the length of stay in the, the interval to elapse after a hostile man-of-war has left the port before his ships may leave in pursuit etc. (3) He must abstain from any acts of hostility towards the subjects, vessels, or other property of the enemy which he may find in them neutral port. (4) He must also abstain from increasing the number of his guns, from procuring military stores and from augmenting his crew even by the enrolment of Indian citizens. 0268. Respect of Territorial Limits. The territorial limits of foreign powers in amity with India shall scrupulously be respected, in so far as they do not exceed the limits generally recognised in international law. No exercise of authority over the persons, the ships, or the goods of another nation is permissible in territorial waters, nor shall any gun firing or other practices or hydrographic surveys take place within such limits without the permission of the appropriate authorities. 0269. Coercion of Indian Merchant Ship. If any Indian merchant ship should be coerced into the conveyance of troops or into taking part in other hostile acts, the Senior Naval Officer, should there be no Diplomatic or Consular authority at the place, will remonstrate with the local authorities and take such other steps to ensure her release or exemption as the case may demand, and as may be in accordance with the regulations. 0270. Indian Seaman ill-treated. If it should come to the knowledge of the Senior Indian Naval Officer that any Indian seaman serving in foreign merchant ships are ill-treated, he will at once apprise the consul should there be no consular officer on the spot, he will inform the local authorities of the circumstances. 0271. Some relevant provisions of the Merchant Shipping Act 1958:- (a) Power of commissioned officers of the Indian Navy regarding forfeiture to the Government of any colours hoisted by ships contrary to the Merchant Shipping Act, 1958 are given in section 63 (2) of the Act. (b) Power of a Senior Officer of any ship of the Indian Navy regarding convening of Boards of Marine Enquiry outside India under the Merchant Shipping Act, 1958, are given in section 373 of that Act. (c) Powers of a commissioned officer of the Indian Navy regarding detention of a ship under the Merchant Shipping Act, 1958, are given in sections 444 and 446 of that Act. (d) Persons acting under the Merchant Shipping Act, 1958, who shall be deemed to public servants within the meaning of section 21 of the Indian Penal Code are given in section 453 of the Merchant Shipping Act. (e) Powers of persons authorised to investigate, etc., under the Merchant Shipping Act are given in Section 454 of that Act. CHAPTER 3 INSTRUCTIONS TO CAPTAINS Section Regulation I. General 0301 – 0325 II. Fitting out and Maintenance 0326 – 0344 III. Organisation 0345 – 0353 Watertight Integrity and fire V. Armament 0362 VII. Loss of Ship 0371 VIII. Mails-Arrangements for Delivery and 0372 – 0375 Despatch in I.N.Ships and Establishments IX. Naval Air Arm 0376 – 0394 SECTION 1 GENERAL (See also chapter 13 – Navigation and Direction) 0301. On Succession to Command. (1) An officer appointed to succeed another in command of one of Indian Naval Ships shall, so far as possible, make himself acquainted with the state of the ship by going round her with the officer he is relieving. (2) He shall be furnished with a report, prepared by the head of each department, and approved by the officer he is relieving in the command, showing all existing defects in the respective departments; and he shall see the latest Form IN 378, Report of Examination of Structure. (3) Should he be dissatisfied with the general state eof the ship, or any part of her, he shall report the mater to the Administrative Authority or Senior Officer. 0302. First Inspection. On appointment to the command of a ship, the Captain shall visit the various compartments with the appropriate departmental and specialist officers. In a newly completed ship in one of Indian naval dockyards, he shall be accompanied by the Admiral Superintendent of the Dockyard or such other officer as the latter may appoint, and in a private yard by the Warship Production Superintendent (WPS) or his representative of Control Built Ships. These officers shall afford him such general information in regard to the ship and equipment as he may require, and shall acquaint him with any alterations which the Chief of the Naval Staff may have authorised. 0303. Station and Port Orders. On commissioning, and during the commission on arrival from sea, the Captain shall take care to obtain or complete from the office of the Flag or other officer in command of the port or station or Senior Officer, his copies of the standing orders of the port or station. 0304. Reporting Proceedings. (1) The Captain of a ship operating independently shall report his proceedings by letter to the Administrative Authority, who shall forward it to the Chief of the Naval Staff with any comments he may wish to add. In the case of ship placed under the operational control of an authority other than the Administrative Authority, a copy will be forwarded to the authority under whom the ship is operating. (2) Survey ships. Letter of proceedings from ships employed on survey duties shall be forwarded to the Administrative Authority with a copy to the Chief Hydrographer. The Administrative Authority shall forward them to the Chief of the Naval Staff with any comments he may wish to add. These reports shall be rendered as above, with the exception that during the Surveying season the letters shall be forwarded so as to cover a particular hydrographic instruction/instructions covering a period of not less than 2 months. In no case, however, shall more than 3 months pass without a Letter of Proceedings being submitted. (3) For details regarding procedure for reporting of proceedings, see regulation 0305. Economical Speed. (1) The Captain shall take the earliest opportunity, when engaged on ordinary service in calm weather, of ascertaining or verifying the most economical speed for the ship, that is to say, the speed at which the greatest distance can be run per ton of fuel. (2) The conditions under which these trials should be carried out are laid down in orders issued by the Chief of the Naval Staff from time to time. 0306. Charge of Ship. (1) The Captain shall not entrust the charge of the ship when under way to any officer, nor to any other person, unless he has satisfied himself that such officer or person is acquainted with the regulations for preventing collisions at sea (See Chapter 42). (2) He shall take care that an officer whom he judges not to be fully competent is never left in sole charge of an Indian Naval Ship, but shall be supervised by an officer of experience who, while not taking the ship out of the hands of the officer of the watch except in case of emergency, shall see that all orders given by him are correct and safe. (3) He shall never allow an officer of a foreign Navy, who may be borne as a supernumerary, to be placed in charge of a watch. 0307. Safety of Life. (1) The Captain shall see that the Executive officer and the officer of the watch are aware of their responsibilities for preventing any persons going on the weather decks when the weather conditions are such as to make it dangerous. See regulations 0406 (2) and 1026 (16). (2) In any ship in which half-rails only are fitted, he shall take care that life lines are rigged to bring the rails to the normal height. I. (3) If practicable, boats’ crews should not include any non-swimmers. If it is necessary to include a non-swimmer the precautions laid down in regulation 1027 (6) shall be observed. 0308. Captain’s Rounds. The Captain shall visit periodically the engine rooms, boiler rooms, and machinery spaces, as well as other ordinarily accessible parts of the ship. 0309. Engineering Master Log. The Captain shall inspect the Engineering Master Log weekly, taking care to satisfy himself that all the information required is fully and properly noted, so that a complete record of work done and changes made may be preserved. 0310. Log Books. (1) The captain shall examine weekly the Ship’s Log and the Magazine Log. He is responsible that the Top Secret message logs, and other message logs are properly kept and that the instructions for their custody and disposal are complied with. (2) The Captain shall examine monthly and countersign the Electrical Radio Equipment Log, the Electrical Log and Progress Book, the Anti Submarine Warfare Log and Progress Book and the Gunnery Log and Progress Book. (3) Night Order Book. When the ship is at sea, and at such other times as he may think necessary, the Captain shall leave his orders for the night in the book supplied for the purpose. 0311. Confidential Books. The Captain is responsible for the correction and safe-keeping of all secret and confidential books and documents, and books “For Official Use Only” and that the instructions laid down by the Chief of the Naval Stall are complied with. See regulation 3706 regarding handling of classified documents. 0312. Moorings (1) When a ship is lying at moorings, the Captain shall take care to observe every precaution with regard to them, which the appropriate authority may deem necessary. (2) He shall also be careful that, so far as he is concerned, no moorings of any descriptions are laid down at any of Indian Naval ports without the permission of the appropriate authority. (3) The appropriate authority for the purpose of this regulation is in the case of (a) Bombay and Visakhapatanam. The Admiral Superintendent of the Dockyard. (b) At other Ports. The local Naval authority unless another authority is specified in this behalf by the Chief of the Naval Staff. 0313. Anchors and Cables. (1) The Captain shall attend most carefully to the state and preservation of the chain cables to ensure every precaution is taken to keep them from undue wear or corrosion, and he shall see that the Navigating officer and the commissioned Boatswain pay the same attention to this very important subject. He shall see that the regulations for the survey and test of cables laid down in regulation 4358 are complied with. See also regulations 1315 and 1603. (2) He shall never cut or slip a cable while there is a possibility of weighing the anchor, except in a case of emergency such as casing an enemy or for the safety of the ship, but if it is necessary to do so or if the cable is parted, he shall use his utmost endeavour to recover it and the anchor immediately, if the weather and other circumstances admit of the attempt being made. If the ship should be sent to sea, the Senior Officer left at the anchorage shall take steps to recover them if possible. (3) On every occasion of the parting of a cable or the loss or breakage of an anchor, a report on Form S. 541 shall at once be made to the Chief of the Naval Staff through the Administrative Authority or Senior Officer, and to the Admiral Superintendent of the nearest dockyard, giving full information as to the cause of the parting or breakage, the circumstances in which it occurred, and steps being taken to recover the lost articles. The report shall be accompanied by a plan showing the spot where the anchor is supposed to lie with any transits, bearings and distances of any shore objects or navigational marks that may have been taken from the spot, similar particulars shall be left with the Indian Consular Authority at the place for the guidance of the Captain of any Indian Naval Ship calling there who, if consistent with his orders, shall endeavour to recover an anchor or cable which has not been recovered. 0314. Captain’s Ship’s Books. A Captain’s Ship’s book will be supplied to the Captain of each ship on commissioning. While the ship is in commission, the book and its supplement, or the Captain’s ship’s (Guard Book), shall be kept under the immediate supervision of the Captain as directed therein, and they shall be produced for examination by the inspecting officer at the periodical inspection of the ship. (2) When a ship is paid off, a shore establishment is decommissioned, or a depot is closed down, the Ship’s Book, its supplement and the Captain’s Ship’s (Guard Book) in respect of Indian Navy ships, Ship’s Book in respect of shore establishments and depots shall be sent to Naval Headquarters for retention. 0315. Bridge and Engine Room Clocks. (1) On all occasions immediately before proceeding to sea, Commanding officers of ships shall ensure that the bridge clock and engine room clocks are synchronised. See regulation 1026 (18). (2) In the event of any unusual occurrence taking place concerning or likely to concern the engine room department, such as grounding, the Commanding officer is responsible that a check is made between the Bridge and engine room clocks as soon as practicable after the occurrence. 0316. Important Keys. (1) He shall cause important keys in the ship, except those issued personally to individual officers, to be kept in a box having a glass front, supplied for the purpose and provided with two keys. In time of war, the glass front shall be replaced by stout woven wire of a suitable mesh to enable the contents to be identified. The box shall be fixed outside the door of the Captain’s cabin and shall be in the charge of a sentry. In ships where there is no sentry, the box shall be placed inside the door of the Captain’s cabin or, if more convenient, of the Executive officer’s cabin. (2) The keys of the important key box shall be kept by the Captain or Executive officer, who may, at his discretion, place one key under the charge of the officer of the watch or sentry. In the latter case, the officer of the watch or sentry shall be furnished with a list of persons to whom access to the key box is authorised. (3) The name of each key will be marked distinctly over its hook in the box, so that the absence of a key from its hook will show that the key is in use. (4) When it is necessary to open the box, the authorised person to whom the keys contained therein may be entrusted, shall himself obtain the key of the box from the Captain, Executive officer, officer of the watch or sentry, as the circumstances may require. When the purpose for which the keys were removed from the box is accomplished, he shall carefully lock the compartment, at the same time ensuring that the compartment is clear personnel; return the keys to the box, and the keys of the box to the Captain, Executive officer, officer of the watch or sentry. The issue and return of the keys shall be entered by the sentry in the book kept for the purpose and initialled by the persons receiving the keys. When there is no sentry, the person receiving the keys shall enter in the book the time of receipt and return, and initial the entry. (5) In ships where separate keyboards are provided for each department, the head of the department is to cause all-important keys of the department to be kept therein. The keyboard is to be secured to a bulkhead inside the head of the department’s cabin or, if more convenient, in the departmental office. Instructions given in sub regulations 1 to 4 will apply in their entirety to these keys, except that the key of the keyboard is to be held by head of the department or an officer or a senior sailor nominated by him. The duplicate key of the departmental keyboard is to be stowed on the ship’s main keyboard. 0317. Magazine Keyboard. (1) The keys of the magazines, shell rooms and all compartments containing explosives, shall be kept in a box having a glass front, provided with lock and duplicate keys. This box is hereinafter referred to as ‘the magazine keyboard’. (2) The magazine keyboard shall be fixed near the door of the Commanding officer’s cabin, and is to be in the charge of a sentry. In ships where there is no sentry, the board shall be fixed inside the Commanding officer’s cabin. (3) The keys of the magazine keyboard shall be kept by the Captain, who may at his discretion issue one key to be kept in the personal possession of the sentry, or, where there is no sentry, a commissioned officer. (4) A system of grouping g and bunching the keys of the several quarters as laid down in the Naval Magazine and Explosives regulations shall be adopted, and the names of the quarters and the group number of the keys shall be marked distinctly over their hooks in the box, so that the absence of a bunch of keys from its hook will show that the bunch is in use and the compartments to which the keys give access are to be assumed to be open. (5) A board shall be hung above or below the box, and shall be printed red on one side, with the words ‘Magazine Open” and black on the other side, with the words “Magazine Closed” and every time any No.1 key (see Naval magazine and explosives regulations) is taken away or returned, the board shall be turned accordingly. When the box is placed inside the Commanding officer’s cabin , this board shall be hung up outside in a conspicuous position. (6) When the magazine keyboard is under the charge of a sentry, the key of the board shall not leave his possession; he is personally to lock and unlock the board and issue and return the keys kept on it. Persons to whom keys are issued shall retain them in their possession until the compartments concerned are again locked; the keys are then to be returned to the magazine keyboard. (7) The sentry, or, where there is no sentry, the persons removing the keys from the board, shall be responsible that the indicator board is turned, and shall see that all indicating lamps are burning correctly. If at any time the indicating lamps do not agree with the state of the key board, he shall immediately cause the officer of the watch or officer of the day to be informed, who shall take steps at once to have the matter investigated. (8) When there is no sentry, the Captain shall make the necessary arrangements for the indicating lamps to be inspected frequently and for an immediate investigation to be made if they are at variance with the state of the keyboard. 0318. Poisonous Substances. No poisonous substance shall be used to clean mess traps, mess utensils and galley implements; nor shall poisonous or other substances, for the extermination of rats and other pests, be used without the prior concurrence of the Medical Officer. 0319. Relics-Preservation. (1) Whenever a ship is about to be broken up or used for any purpose that will preclude her further service as a commissioned unit in the Indian navy, the ship’s bell and history scroll shall be removed and carefully preserved for issue to any future ship of the same name. At Bombay and Visakhapatnam, the Admiral Superintendent of the Dockyard and at other ports, the local Naval authority, shall be responsible for their removal from the ship and for despatch for safe custody to the Commodore Naval barracks, Bombay. The Commodore Naval Barracks, Bombay, shall be responsible for the custody , accounting and maintenance of these , obtaining if necessary , the assistance of the Admiral Superintendent of the Dockyard for their maintenance . (2) In the event of a ship’s name being changed, the bell, scroll and other relics shall be preserved as in sub regulation (1) above. (3) Every ship in commission shall keep in the Captain’s Ship’s Book a list of the articles of historical interest, relics, plate, pictures, etc. on board, that are to be preserved on paying off. Particulars of any additions, deletions, other modifications made in the list shall be sent at the first opportunity to the Chief of the Naval Staff. (4) A place shall be set apart in the Naval Barracks where articles approved for preservation can be stored and taken care of until the name is re-introduced. 0320. Execution of Will. (1) Then failure of officers and sailors to make the wills often causes considerable hardship to their dependents. Every encouragement should therefore be given to them to perform this duty towards relatives and dependents and, if they have not already made a will, they should be advised to make one in accordance with law. (2) This will be in the best interest of not only the individual, as he would thus be ensuring the disposal of his property after his death in accordance with his wishes, but also of his dependents who would be saved the trouble and expense involved in taking various legal steps necessary for establishing their title to the estate. (3) Execution of a will is a compulsory requirement in the case of officers/subordinate officers and sailor detailed for flying training and air crew duties and is to be complied with before commencement of flying. (4) For detailed instructions see orders promulgated on the subject by the Chief of the Naval Staff from time to time. 0321. On Supersession. When the Captain is superseded, he shall transfer to his successor the originals of all unexecuted orders. 0322 to 0325. Blank. SECTION II – FITTING OUT AND MAINTENANCE (See also Chapters 43 and 44) 0326. Preparing for Service. (1) When a ship is first commissioned, as well as at all other times, the Captain shall be very diligent in getting the ship ready for sea or for any other service ordered; he shall inspect continually, so far as he is able, all work on board. (2) The Captain of a ship in commission is responsible for keeping his Administrative Authority informed of any work taken in hand, or proposed to be taken in hand by the dockyard, which would affect the date on which his ship would be ready for service. (3) Should it be found necessary to extend the date originally fixed for being ready, he shall forthwith report the reasons by letter to the Administrative Authority for the information of the chief of the Naval Staff. In the event of their being any neglect or delay in her fitting on the part of the dockyard, he shall represent the same, when no Senior Officer is present, to the Admiral Superintendent or to the Chief of the Naval Staff as circumstance may require. 0327. Local Regulations. The Captain shall make himself acquainted with the local regulations of the dockyard, armament supply depot, armament inspection organisation, victualling yards and naval stores depots in respect of matters pertaining to his ship 0328. Applications to the Admiral Superintendent. The Captain shall make to the Admiral Superintendent of the dockyard all applications relating to the ship which require the approval of that officer; he shall render every assistance to the Admiral Superintendent of the Dockyard or other dockyard officers whenever these officers may visit the ship under the directions of the Admiral Superintendent to inspect and report on defects or any proposed alteration or addition to her fittings. 0329. External Valves. When fitting out while commissioning, the Captain shall make himself acquainted with the position, dimensions, and uses of the external valves, more especially of those under water, and the Admiral Superintendent of the dockyard shall, on application, furnish any information on the subject, which may be required. 0330. Colour of Weather Work of Indian Naval Ships in time of Peace. The formulae for the dark grey, light grey, and white paints used for the weather work of Indian Naval Ships in time of peace have been standardized, and only paints mixed to these formulae shall be used. The colour, or combination of colours, which Indian Naval Ships are painted in time of peace is left to the discretion of the Chief of the Naval Staff. 0331. Drawing of Bottom Plating. (1) On commissioning a ship, the Captain shall receive from the Admiral Superintendent of the dockyard a copy of the expanded drawing to scale of the outside as well as of the inside bottom plating of each side of the ship, showing the joints and butts and the exact thickness of each plate written thereon. (2) If the ship is surveyed or repaired during her commission, and the thickness of any of the plates ascertained, such thickness shall in each case be written in words upon the copy, with a view to estimating deterioration from past records. (3) On Paying off, the copy of the drawings, signed by the engineer officer and the shipwright officer, and approved by the Captain, shall be returned to the dockyard. (4) In addition to the plans and drawings referred to above, he shall be furnished with the previous reports of the ship’s stowage, trim, and qualities. 0332. Position of Pumps, Cocks and Valves. (1) The Captain shall receive in writing from the Admiral Superintendent of of the Dockyard/builders on commissioning, clear drawings showing the position and lead of all pumps, pipes, cocks and valves connected with the fire service and flooding arrangements, etc. accompanied by full directions for their use. (2) Whenever a vessel comes out of the hands of the dockyard after repair, fitting or refitting, the drawings, shall be amended, as the case may be, by the dockyard officers, and shall be handed by them to the Captain, to be preserved carefully, and retained on board for use; and they shall be returned to the dockyard officers on the ship being paid off. The officers of the dockyard shall be required to state in their reports on the examination of ships after trial whether these directions have been complied with. (3) The Captain shall also be furnished by the Admiral superintendent of the Dockyard/builders with a plan of the stowage of the ship. During the refit, the Captain shall cause to be noted on this plan such alterations and correction as may be found necessary. 0333.Negligence, etc., of Dockyard Personnel and Base Repair Staff. (1) The Captain shall report to the Admiral Superintendent or Captain of the establishment, as the case may be, any negligent workmanship, idleness, or any other irregularity on the part of the dockyard personnel or base staff employed on board which he observes, or which is brought to his notice be the ship’s officers. (2) Every facility shall be afforded to the workman for the rapid and efficient performance of their work, and the ship’s officers shall co-operate with the dockyard and base officers in the furtherance thereof. 0334. Dockyard Inspection. (1) As soon the dockyard have made good the defects, or completed additions or alternations duly sanctioned, the Admiral Superintendent of the Dockyard shall appoint a day for the inspection of the ship by the dockyard officers. The Captain shall ensure that the dockyard officers are accompanied on their inspection by the respective heads of Departments in the ship. The Captain is to assist the dockyard officers to ascertain whether his ship is in all respects complete as regards her sea-going and fighting efficiency. (2) Report on Completion. The report, on form IN 477 or NSO 266 will be made to the Admiral Superintendent of the dockyard, and a duplicate sent to Naval Headquarters. If the Captain does not fully concur in the report, he shall represent it in writing to his Senior Officer/Administrative Authority the point on which he dissents, and his reasons for doing so, bearing in mind that the object of the inspection is to ensure that the ship is ready and properly fitted for the service on which she is employed. 0335. Completion Report. The Captain of a newly commissioned Ship shall Sign the following returns before leaving the port at which the ship was fitted out:- (a) Form NSO 266 – Report of Inspection of the Ship on completion of building, Large Repair or Re-commissioning Refit. (b) IN 935 – Form for Reporting Completion of Magazine and Shell Room Electrical Arrangements 0336. Docking. (1) The Captain shall report to his Administrative Authority whenever his ship is docked or undocked. (2) When the ship is in dock, he shall take care that proper precautions are taken to prevent accidents. See also chapter 44, section II. 0337. Main Propulsion Machinery Trials. The Captain and all officers of the ship concerned shall be on board at all main propulsion machinery trials under way while they are proceeding, and the Captain and the Engineer officer shall sign the reports. In ships fitted with a combination of mechanical and electric drive, the Electrical officer shall be associated with these trials and shall also sign the reports. (See also regulations 0518 and 0606 (14). 0338. Machinery. On first appointment, the Captain shall make himself acquainted with the construction and condition of the main and auxiliary machinery and boilers, with the nature and extent of any major repairs they have undergone, and with all the facts necessary to give him a thorough knowledge of the capabilities of the ship with respect to her machinery equipment. (2) He shall pay the most careful attention to all matters connected with their preservation and maintenance, and shall take care that they are frequently examined and overhauled by the ship’s staff in order to reduce the possibility of mishaps as well as the number of defects requiring to be made good by the dockyard. (3) Should the Engineer officer make to him any representations with reference to the repairs or preservation of the machinery or boilers which the exigencies of the service do not admit of being carried out either immediately or at an early date, he shall direct the Engineer officer to record the particulars in the Engineering Master Log. (4) Should the Engineer officer represent to him that an order he has given may cause injury to the machinery or boilers, or a useless expenditure of fuel, he shall unless he countermands such order, cause the order given and the representation made to be recorded in the Engineering Master Log. 0339. Maintenance of Electrical Gear and Circuits. (1) A routine shall be prepared and executed for the systematic inspection and testing of all circuits and the upkeep of all boxes, motors, etc. A detailed examination of the gear shall be made monthly, and all boxes, motors, and fittings kept clean and all connections tight. Watertight fittings and boxes fitted in exposed positions should be opened only when necessary, as indicated by a faulty test or on a defect arising. (2) No circuits shall be fitted without prior sanction of the Chief of the Naval Staff having been obtained. (3) Regular attention shall be given to the upkeep and maintenance of all rotating machinery, such as motors, generators, etc., according to the standard practice. (4) After a refit, when all the electrical fittings and apparatus are in place and complete, the representative of the Admiral Superintendent of the Dockyard shall carry out the final testing of electrical circuits. He shall ascertain whether all generating machinery, motors and all the electrical fittings are in working order. The equipment shall be inspected conjointly by the representative of the Admiral Superintendent of the Dockyard and the Electrical officer of the ship. They shall also submit to the Chief of the Naval Staff through the Admiral Superintendent Dockyard, a certificate, in triplicate, that the electrical equipment ios in all respects satisfactory. One copy of the certificate shall be inserted in the ship’s book for record. 0340. Defects. (1) The Captain shall at all times keep himself thoroughly informed of the general state of the ship and of the condition of her hull, machinery, armament and equipment, in order that timely steps may be taken to repair any defects which may exist or are likely to develop. (2) He shall keep the ship as free from defects and as ready for service as the means on board will permit and shall cause the artificers to repair such defects as may be within their means so that as little assistance as possible may be required of the dockyard or other establishments, In this so far as the exigencies of the service will admit, he shall be afforded the necessary opportunities by the Administrative Authority or Senior Officer. See regulation 0516(2). (3) He shall take care that the instructions contained in Chapter 44, Section I, are complied with. 0341. Report of Accident. The Captain shall report for the information of the Chief of the Naval Staff, in detail, and by the earliest opportunity through the usual channels, whenever any important fitting or equipment is materially damaged, or whenever any accident of a serious nature occurs to the ship’s hull, machinery, or boilers, or when ever an outbreak of fire occurs on board, See regulation 0313(3) on Anchors and Cables and Regulation 0357 on Reporting fires. 0342 to 0344, Blank. SECTION III – ORGANISATION (See also Chapter 4) 0345. Divisions. (1) The Captain shall organise the ship’s company into divisions, and shall appoint a Divisional officer of each division, who shall have under his orders as many other officers as the number on board will admit. (2) He shall delegate command and responsibility to each Divisional officer to the fullest extent possible, and shall take special care that each one conforms in every particular to the Instructions for Divisional officers (Chapter 10, Section II). (3) He shall encourage the officers and petty officers of divisions, on whose zeal and capability the efficiency of junior sailors depends, to take a keen interest in the training, promotion and welfare of the sailors under their charge. (4) Divisions shall be organised under the officers of their own branch or department, so far as this is practicable and, if necessary, divided into sections, according to the duties of the department, under definitely assigned petty officers. (5) Engine-room Artificers and Mechanicians shall form a separate division. 0346. General Duties. (1) The Captain shall arrange the general duties of the ship or establishment so that all sailors bear their share so far as the departmental responsibilities of the different branches will permit according to their different circumstances, and so that necessary work out of normal working hours, whether departmental or general, is shared as evenly as possible. (2) He should take care that officers and senior specialist sailors responsible for the efficient operation of the various quarters are not employed on work which is detrimental to their special duties. 0347. Watch and Station Bill and Quarter Bill. (1) The Captain shall cause the established Watch and Station Bill (Form I.N.339), or Station and Fire Bill (Form I.N.339), to be completed as far as applicable to the ship. They shall be distributed as necessary to ensure maximum efficiency, the officers to whom they are issued being responsible for keeping them corrected, and for transferring them to their successors on leaving the ship. (2) As stated on the Quarter Bill (Form S.255) one copy of which is supplied on commissioning, the stationing of the ships company at any degree of readiness is the responsibility of the Captain. The various pages of the Quarter Bill shall be inspected by the officers concerned and copies shall be made and displayed as necessary for the information of their departments. See also regulation 1401 (6). (3) Sailors other than from seamen branch shall not be assigned duties, which require their frequent attendance at drills or exercises during their normal working hours. (4) Logistics cadre sailors, when at action stations, generally perform duties in departments other than their own and should accordingly be allocated to specific action stations, in lieu of seamen, so far as suitable duties can be found form them. These duties should normally be such as have to be performed only in the first and second (as distinct from lower) degrees of readiness and need a minimum of technical fighting training. While it must be ensured that sailors are competent to carry out their action duties, it is important that training and practice in those duties should not make a serious inroad into their normal logistics work. 0348. Health Precautions. (1) The Captain shall see that the sailors are properly clothed in the established uniform, according to the nature of the climate in which they may be serving; that they are generally clean in their persons and dress, and that they are never permitted to remain in wet clothes, nor sleep in wet beddings, when it can possibly be avoided. (2) Bedding is to be aired as often as possible. (3) He shall take care that the officers and sailors are permitted to avail themselves of the special fittings provided in the ship for personal ablutions; that as much fresh water as practicable is issued for the purpose; that the bathroom, when so fitted, is kept supplied with both hot and cold water; that it is open for use every evening after quarters; and that proper times are appointed for sailors to wash their persons, so that it may be part of the daily routine. (4) He may, at his discretion, re-allocate bathrooms when, owing to changes in complement or numbers borne, this appears necessary. The details of any such re- allocation shall be reported to the Administrative Authority (5) Whenever it becomes necessary to improvise accommodation for officers and sailors ashore or afloat, he shall cause the same to be inspected and reported on by a medical officer before being used. 0349. Smoking Regulations. (1) Subject to the approval of the Administrative Authority or Senior Officer, who shall ensure that the regulations in ships of the same type or class under his command are similar, the Captain will appoint places where the officers and ships company may smoke and the times between which smoking is permitted. Smoking between decks shall be strictly controlled and limited to the appointed places and times. (2) The Captain shall take care that the regulations concerning prohibition of smoking in or near any position where ammunition is stored or kept, or when ammunition is being embarked or disembarked, are strictly observed. See also regulation 0357 to 0360. (3) He shall see that the smoking regulations concerning prohibition of smoking in the following places are enforced:- (a) In dangerous areas. (b) In the vicinity of dangerous areas. (c) In the light decks of carriers except as authorised. (d) When embarking or disembarking gasoline, kerosene, antifreeze or dope. (e) Throughout the ship when there is a serious leakage of gasoline. (f) When discharging Oil sullage. (g) In gasoline or kerosense engined craft. (4) Sailors under Training. While serving in a training ship or training establishment, during initial training no sailor shall be allowed to smoke either on shore or afloat. (5) Smoking in the boats of Indian Naval Ships is prohibited when on duty but may be permitted at the discretion of the senior officer, subject to compliance with clause 3 (g), if a boat is detached on service for any length of time. (6) Smoking may be permitted in ships alongside, in dockyards and establishments, and on wharves and jetties at the hours and in the places sanctioned by the regulations applicable to Indian naval dockyard control or in armament depots shall be strictly observed. 0350. Posting Sentries. (1) The Captain is responsible that when a sentry is posted, the officer or sailor posting the sentry defines clearly the purpose for which he is posted and the extent of his post. (2) When the sentry is armed and issued with ammunition, his orders shall be read to him at the beginning of his watch. These shall be in writing and shall give him precise instructions regarding the loading and use of fire arms, the accounting for ammunition and his posting and relief. 0351. Working Parties. (1) The Captain shall take care that detached working parties are, when practicable, placed in the charge of a commissioned officer with a proportion of subordinate and petty officers to assist him. The officer-in-charge shall on n o account quit the party to follow his private affairs, nor shall he allow any person under his orders to do so, and he shall conform to the regulations of the establishment in which he may be employed at the time. (2) Arrangements shall, as far as possible, always be made for sailors in working parties, or employed out of the ship, to return to their dinners at the ususal time, as no sailors should be absent from the ship during meal hours except in case of necessity. Working parties for the shore shall, on all ordinary occasions, breakfast before being sent away from the ship. 0352. Kit Lockers. (1) When Indian Ships are built, they are equipped with sufficient kit lockers to provide one for each sailor in the war complement. To provide for mobilisation or other emergency, it is essential that all these lockers should be in their authorised positions even though some may not be used in peacetime. Approval of the Administrative Authority shall always be sought before landing or transferring any kit lockers from ships in commission, under refit or reserve. (2) The Captain shall ensure that sufficient numbers of kit lockers of the appropriate types are at all times maintained on board to met the requirements of the latest approved war complement. Any deficiencies shall be reported (3)The Captain shall assign blocks of lockers to heads of departments on the basis of the war complement; they in turn shall allot groups of lockers to Divisional officers, who are responsible for individual allocation to sailors and who shall keep record of such allocation. The Master-At-Arms shall also keep a complete record for the whole ship’s company. (4) Divisional officers shall ensure that all lockers, including spares allotted to them are kept in an efficient state and shall report all defects. Lockers should invariably be inspected before re-allocation. (5) The Shipwright officer is responsible for raising defect lists for locker repairs beyond the capacity of ship’s staff; these must be kept to a minimum. Minor repairs shall be effected as follows:- (a) Lockers assigned to Engine Room sailors. Engine-room Department. (b) Lockers assigned to Naval Air Arms sailors. Air Department. (c) Lockers assigned to Electrical sailors. Electrical Department. (d) Lockers assigned to all other sailors. Shipwright Department. 0353. Muster by open list. (a) The Captain is to muster the ship’s company once in each quarter. If due to operational/administrative reasons, this cannot be done, the Captain is to explain the same to his Administrative Authority. The Administrative Authority shall have the discretion to waive this requirement for the quarter. (b) In case of ships/establishments with complements of 300 and above, the authority to muster may be delegated by the Captain to the Heads of departments/Officer-in-charge to muster their own sailor. (c) These musters are to be reported by the duly assigned sailors of the Regulating branch or in his absence by the sailor carrying out these duties as nominated by the Captain (See regulation 1906). SECTION IV – NUCLEAR BIOLOGICAL CHEMICAL AND DAMAGE CONTROL (N.B.C.D.) ORGANISATION, VENTILATION, WATERTIGHT INTEGRITY AND FIRE. 0354. N.B.C.D. Organisation. (1) N.B.C.D. Organisation concerns in varying degrees all departments in the ship. It requires forethought, preparation (including careful and continual maintenance of structure and equipment) and training beforehand, followed by swift correct action to minimise the effect of damage and casualties when they occur. In general the forethought and preparation directly concern heads of departments, whose activities are co-ordinated by the Executive officer. Whilst training and action are primarily the concern of the N.B.C.D team, under the direction of the N.B.C.D officer, in certain circumstances heads of departments will become directly involved. In ships, the N.B.C.D officer should be made responsible for “darken ship” arrangements. (2) Full details of the responsibilities of heads of departments, specialists officers and other concerned are given in orders issued by the Chief of the Naval Staff from time to time. The Executive officer is responsible to the Captain for the overall efficiency of the N.B.C.D officer. Monitoring officer, and Damage control Engineer officer. (3) In the absence of officers specifically appointed by the Chief of the Naval Staff for these duties, the Captain shall detail officers to act a N.B.C.D. officer, Monitoring officer, and Damage Control Engineer officer. 0355. Ventilation. (1) The Captain shall use his best endeavours to ensure that cleanliness and good ventilation prevail through-out the ship; that all compartments are kept dry, and that the drains are frequently flushed and maintained in good order, also that all ventilation pipes and fittings are efficient and ready for use. (2) He shall establish regulations for the control of ventilation in accordance with the orders issued by the Chief of the Naval Staff and shall cause a properly organized ventilation party to be formed for this purpose. Subject to the regulations for watertight integrity, he shall take every means to ensure a thorough natural circulation of air throughout the ship at all times. (3)The N.B.C.D officer shall be responsible for the ventilation organisation and routine throughout the ship except in the machinery compartments, which are the responsibility of the Engineer Officer. (4) The Captain shall take care that the regulation s laid down in orders issued by the Chief of the Naval Staff for the storage and handling of gasoline, kerosene, etc. and for the ventilation of gasoline compartments are strictly observed. (5) The Engineer officer shall have charge of all ventilating trunks and valves in connection with the ventilating system, including forced draught and fan ventilation trunking to or from boiler room and main engine-rooms and its associated flaps and gratings, but excluding other ventilating trunking above the weather deck and its associated flaps, gratings, cowls and mushroom tops. These shall be in the charge of the Shipwright officer, (see regulation 1711). 0356. Watertight Integrity. (1) The Captain is responsible that the rules for watertight integrity contained in the Damage Control Manual are strictly observed, and shall issue orders for the maintenance of watertight integrity at all times. A record of the opening and closing of watertight compartments shall be kept in the Watertight Integrity Log. Form S. 326. (2) He is responsible for the letter markings on all watertight openings, the colour of the markings being determined by the Chief of the Naval Staff. He shall see that all colours, letters and other damage control markings are at all times readily distinguishable. (3)With the exception of weather doors and hatches fitted on the weather decks, all watertight doors and all watertight hatches of whatever nature and where-ever fitted, with their securing arrangements and gears, as well as all armoured hatches with their lifting and securing gear, are in the charge of the Engineer officer, who is responsible for their efficiency. (4) The Shipwright officer’s responsibility for the efficiency of watertight fittings is laid down in regulation 0355(5) and Chapter 17. (5) The Captain shall pay the strictest attention to the necessity for frequently exercising the crew in watertight discipline, in order that the fullest advantage may be derived in case of need, from the means provided for the protection of the ship from the risks incidental to action damage, collision or fire, and a record of such practice shall be inserted in the ship’s log. (6) Sailors shall be detailed whose duty it will be, when the order is given, to proceed with all speed and close the doors to which they are severally appointed, This shall be a peremptory arrangement in all ships, and the Captain shall take special care that the ships company, so detailed shall be sufficient to provide for the casualties in action, or from sickness and other causes of absence. 0357. Fire Regulations. (1) The Captain shall take every precaution for the security of the ship against fire and shall establish fire stations and general regulations for the duties to be performed by officers and sailors should any fire break out, either during action or at any other time; in doing this he shall be guided by the ship’s Watch Bill, and orders issued by the Chief of the Naval Staff. (2) He shall cause copies of the drawings showing the position and lead of all pumps, cocks and valves connected with the fire service and flooding arrangements of the ship to be displayed in a conspicuous position for the use of officers and sailors. (3) He shall see that the instructions and precautions against fire laid down in orders issued by the Chief of the Naval Staff and in I.N.B.R. 12 – Naval Storekeeping Manual are strictly observed. (4) Every ship in dock, or alongside within an dockyard with reduced crew shall go to fire stations daily at the usual time of evening quarters and care shall be taken to ascertain that everything is in readiness for extinguishing fire and that in the absence of a portion of the crew on leave or from any other cause the sailors remaining on board are properly acquainted with, and capable of performing, all the duties appertaining to such an emergency. (5) Copies of poster IN 397 precaution against fire on board I.N.Ships, will be displayed on the messdeck, in the engine-room and in the officer’s quarters. (6) On reporting fires on board see regulation 0341, and orders issued by the chief of the Naval Staff from time to time. 0358. Compartments to be Tested Periodically. (1) The compartments of ships shall be tested periodically for watertightness. Once a year in each ship a compartment, selected by the Flag or Senior Officer in command, will be especially tested by flooding or by air pressure as the Flag or Senior Officer in command, may direct. If the test is by flooding and the compartment selected is a small one, no previous notice will be given. If it is intended to flood a large one, opportunity should be taken of the ship being in dock. The keel should rest entirely on the blocks, sufficient water only being removed from the dock to allow this to be done, the vessel being adequately shored for the purpose by dockyard staff as necessary. Due precautions shall be taken to remove any stores or fittings liable to damage. The result of the test shall be reported. (2) Effect upon Stability. If it is at any time decided to test a large compartment by flooding when the ship is afloat, special attention should be given to the effect upon the stability of the ship and its range, according to the amount of water admitted at one time and that the periodical tests have been carried out properly. (3)Inspection. Whenever ships are inspected, inspecting officers shall satisfy themselves that the condition of the watertight compartments, fittings, etc., is satisfactory, and that the periodical tests have been carried out properly. 0359. Safety Matches and Lighters. (1) The Captain shall take care that only safety matches are brought on board I.N. Ship and that proper precautions are taken in their use and storage. (2) He shall see that the instructions regarding the use of safety matches are strictly observed, and that they are never taken into dangerous areas, store rooms, slop-rooms or holds. (3)The carriage of spirit-filled, gas filled, or other automatic lighters and non- safety matches is prohibited in the following circumstances:- (a) In Indian Naval Ships carring aircraft. (b) In aircraft and hangars. (c) By persons working on or in the vicinity of aircraft. (d) In compartments containing explosives. (4) At inspection the inspecting officer shall satisfy himself that proper precautions have been taken to prevent accidents from the use of matches or lights. See regulation 0349 smoking regulations. 0360. Inflammable Liquids and Substances. (1) The Captain shall take care that no inflammable liquid nor any substance of an explosive or dangerous character (including fuel for spirit-filled, gas-filled, or other automatic lighters), nor anything susceptible to spontaneous ignition, shall be on board as private property without the special sanction of the Administrative Authority except the following which shall be stowed as indicated below:- (a) Spirits for the use of officers will be stowed in the appropriate officer’s store or mess (b) Photographic and cinematographic films shall be stowed in compartments adjacent to magazines. (c) Private ammunition, which shall be brought on board only by permission of the Captain, shall be stowed in a position, approved by the Captain, above the water line and not with other explosives or with any firearms. See Appendix 1 to Part 1. (2) No inflammable liquids other than those specified in the sea store establishment, and spirits for consumption, shall be received on board except for conveyance. Unless in the sea store establishment, they shall not be received on board for completing defects. (3)No mineral oil of any kind other than specially approved by the Administrative Authority shall be used for lighting or any other purpose. (4) Whenever materials, substances, or equipment, which can be regarded as constituting a fire or explosive risk are intended to be used by dockyard workmen in ships in commission, the ship’s officers shall invariably be informed before the work begins. 0361. Stability. Removal of Ice, Restriction on Use of Furnace Fuel Oil, Flooding of Furnace Fuel Oil Tanks. (1) As ship become older, their normal stability is likely to be reduced, and it becomes necessary from time to time for the chief of the Naval Staff to issue instructions, relating to particular ships or classes of ship-s, which impose restrictions on the use of furnace fuel oil or on the flooding of furnace fuel oil tanks when the ship is approaching the light condition, Such instructions must be strictly observed. (2) In destroyers and frigates, special consideration must also be given to maintaining the most stable conditions when severe weather, typhoon conditions or heavy ice and snow are encountered. In such circumstances, Commanding officers shall be guided by the following general directions. (a) It is always desirable to remove ice and snow from the upper decks and every effort shall be made to this end. The necessary measures should, whenever possible, be instituted before the ice or snow has had time to accumulate. (b) If conditions preclude attempts to remove ice or snow, compensation for the top weight effect can be achieved to a certain extent by bringing the ship to her deep condition, This will necessitate filling the empty furnace fuel oil tanks with sea water. During this operation free surface will be created, by its effect is of secondary importance in this particular case and it can be lessened by filling (or emptying) tanks one at a time, or in pairs (port and starboard), if undue heel would be caused by filling single tanks. (c) No definite instructions can be given about the exact stage at which oil tanks should be flooded to combat the effect of ice. This will depend on the circumstances at the time and the decision must rest with the Commanding officer. Subject to sub regulation (1) above, as a general rule flooding should not be carried out unless the icing is severe. (d) If an engagement is expected, and time is available, as much ice as possible should be removed as an evolution and the ship shoul then be brought to the deep condition. (e) Flooding of furnace fuel oil tanks should also be carried out promptly when the approach of severe weather is indicated or when operating near the path of a typhoon. (f) In order to facilitate the flooding of empty tanks with salt water in emergency, it is desirable, except in ships where specific instructions to the contrary exists, to empty completely each pair of furnace fuel oil tanks (port and starboard) before changing over to other tanks when steaming. (3) It is realized that delay in refuelling will occur owing to the necessity for cleaning fuel oil tanks contaminated by water. Where circumstances permit, as much pumping out of water as possible shall be done before the ship reaches the oiling base, but care must be taken that no fuel oil or fuel oil/water emulsion is discharged overboard. Avoidance of pollution of the sea shall be regarded as of first importance, subject only to overriding operational necessity. 0362. Quarter Bill. (1 ) As early as possible after commissioning, the Captain shall make arrangements for quartering all the officers and sailors of the ship as laid down in the Quarter Bill. In order that the necessary supervision may be given to all quarters at drill as well as in action, he shall detail an officer of quarters for all quarters even though such officer may be stationed elsewhere in action,. See also Chapter 10, Section IV for instructions to officers of quarters. (2) Armament ready for Use. The Captain shall take care that the armament is all on board, and, whether in peace or in war, that everything is kept ready for immediate use. (3) Readiness for War. When no special instructions have been received from the chief of the Naval Staff, Administrative Authority or Senior Officer, the Captain shall keep the ship at such notice for war as is indicated by the circumstances prevailing, In time of war or strained relations, he is responsible that, in harbour or at sea, the ship is kept in the state of preparedness for action determined by the risk of attack. In determining this degree, he shall be guided by the Fighting Instructions. (4) Approaching Foreign Ships. He shall not approach a foreign warship at any time without being prepared to defend his ship in case of necessity, but in taking all proper precautions he shall give no reasonable cause of offence to such foreign ship by exhibiting any outward marks of preparation. (5) Degaussing Equipment. He shall ensure that the Electrical officer, maintains the degaussing installation in an efficient state and that it is at all times ready for immediate use, and that when no Electrical officer is borne an officer is detailed for its proper maintenance, see regulations 0606 and 0617. He shall ensure that the Navigating officer, or where none is borne, the officer detailed to perform such duties, is thoroughly conversant with all the instructions, see regulation 1317. (6) Explosive Stores; Safety Precautions. The Captain shall take care that the ammunition and explosive stores supplied are only used with due regard to the safety precautions laid down in the relevant publications. (7) Ammunition Expenditure. The Captain shall cause the quantities of ammunition and stores specified for practice to be expended according to the instructions laid down. Both in peace and war he shall not suffer the quantity of service ammunition to be reduced below two-thirds of the proportion of each description allowed to the ship, except in action with an enemy. See also regulation 1416. A half yearly return showing the quantities of ammunition (including small arms ammunition, fuzes and tubes) expended shall be rendered as laid down in the Indian Navy List of Returns (I.N.B.R. 10). (8) Drill and exercise. Then Captain shall take care that the prescribed drills and exercises are carried out as laid down in the appropriate4 publications, and that they are reported on Form IN – 162 A, S. 427, S.428, IN.295 and as requisite. He shall also see that the officers and instructors adhere strictly to the established exercises. He shall exercise the crew at General Quarters by day and night often enough to maintain a high standard of efficiency. Ships newly commissioned shall n ot carry out night firing until the gun crews are sufficiently trained, and have been exercised for this purpose in the day time, to show the ship’s company clearly what would be require at night. (9) Anti Submarine Warfare (ASW) Practices. He shall take care that anti- submarine warfare practices are carried out in accordance with the instructions laid down in the appropriate publications, and should be careful not to give cause for offence by carrying out such exercises in the waters of any foreign nation, without getting prior permission. (10) Loss of Torpedo. In the event of a torpedo being lost during practice, the instructions for searching and reporting laid down in the appropriate publications shall be carried out. (11) Gunnery Defects: (a) The Captain shall report to the Administrative Authority, for the information of the Chief of the Naval Staff, any defect, that, may arise in the gunnery equipment which is beyond the capacity of the ship’s staff to rectify or make good, stating the supposed cause of the defect and all relevant factors. Where mechanical questions of any importance affecting the design or efficiency of gunnery equipment arise out of any damage or defect to gunnery equipment, the Captain shall cause the Gunnery officer and Weapon Maintenance officer to carry out a joint inspection and report to him on the damage and its probable cause. (b) Failures of fire control, director and gun mounting equipment which occur during action firings, at drill, or at any other time shall be reported on Form I.N. 411-R. Electrical or electronic failures of gunnery equipment or fir control radar shall be reported on Form S.1183 in addition to form I.N. 411-R. (c) In any report referring to guns, mountings and associated control equipment, the correct nomenclature shall always be used in describing details, and the numbers and distinguishing marks shall be given in full. (d) Should a serious defect arise in any gunnery equipment, the equipment shall be left as nearly as possible in the condition in which it was found immediately after the defect was discovered, pending an investigating which shall at once be held into the cause of the defect. (e) A full report of the investigation, accompanied by sketches or impressions of the injured parts, shall be transmitted to then Administrative Authority, for the information of the Chief of the Naval Staff, without delay. (f) Mention of the circumstances of such report shall be made in the periodical returns. (g) Whenever ships outside Indian waters have any items of gunnery equipment rendered defective, which seriously affect the fighting efficiency of the ship, a report by signal to Naval Headquarters and the operational authority shall be mad as soon as the defect is discovered. (12) Gunnery Accidents. Any failures, misfires or accidents experienced with armament stores shall be reported on the form provided for the purpose in the I.N.411 series. In the case of ordnance, a note shall be made in the memorandum of inspection of any accident or exceptional occurrence, and the round at which it happened. (13) Failure of ASW Weapons or Equipments. The method of reporting accidents, defect, failures or misfires in connection with ASW weapons and equipment is laid down in the appropriate publications. Reports shall include all relevant details required to enable a correct appreciation to be formed of the cause of failure. (14) Opening Magazines. The Captain sjall take care that magazines are opened only in accordance with the instructions contained in the Naval Magazine and Explosive Regulations. When hatches of shell rooms or magazines have to be necessarily left open for ventilation, a sentry should be placed during the time the hatches are open to prevent the entry of un-authorised persons. (15) Explosives on Docking:- (a) The Captain shall take care to observe the instructions contained in the Naval Magazine and Explosive Regulations as regards the removal of explosives from ships going alongside a dockyard wharf, or into a basin or dock, or coming in hand for refits (b) Keys. All keys which are kept on the magazine keyboard are to be retained on board during the period the ship is in dockyard hands, and the key and all compartments containing explosives are to be subject to the usual regulations for safeguarding and inspection (c) Flooding Appliances. Admiral Superintendent shall take the necessary steps to have the dockyard hydrants and hoses kept constantly ready to flood the magazines if necessary, and as far as practicable, to have everything ready to run water into the docks for the use of the ship in case of fire on board. (d) Removal of Explosives. When explosives are being discharged from or received on board a ship, he shall ensure that no transmission by W/T takes place. If it is essential to transmit by power during embarkation or disembarkation of explosives, the work shall be stopped and precautions laid down in the Naval Magazine & Explosive Regulations observed. When thunderstorm conditions prevail in the near vicinity, the embarking or disembarking of explosive shall be discontinued and similar pre cautions taken. SECTOR VI – LOGISTICS DUTIES (See also chapter 7, 27, 28, 38 and 39) 0363. Public Money. (1) The Captain is responsible for verifying the balance of public money in the hands of the Logistics officers and any other officer keeping such cash, and shall comply with the detailed instructions contained in financial Regulations, in other regulations and ‘ in orders issued by the Chief of the Naval Staff from time to time. (2) The Captain is responsible for verifying the balances of non-public cash of various funds deposited for custody with the Logistics officer and an y other officer, and shall comply with detailed instructions contained in this book, and in orders issued by the Chief of the Naval Staff from time to time. (3) All the public and non-public cash in the charge of any individual officer will be brought before the Captain for verification at one and the same time. (4) The Captain’s responsibilities in regard to demands for public money, banking accounts, approval of payments and the procedure to be followed on the death or removal of the Logistics officer and other matters relating to public money are laid down in the Financial Regulations. See also regulations 1008 and 0703. (5) For verification of cash on an Indian Naval Ship prior to sailing for foreign cruise. See regulation 0365 (4). (6) The Captain will be personally responsible for the provision of suitable escorts to safeguard all money or cheques drawn from or despatch to banks or treasuries. 0364. Payments made under Captain’s Authority. Payments for services not immediately connected with the Logistics officers’ duties will be allowed on the production of satisfactory vouchers, but the amounts will be charged against the captain should there be any irregularity or deficiency in the vouchers attributable to him, or should he have sanctioned an excessive or improper expenditure. 0365. Foreign Currencies. (1) All transactions in foreign exchange are subject to the provisions of the Foreign Exchange Regulations Act 1973 and regulations and instructions issued there under by the Government of India and the Reserve Bank of India (2) Individuals on board an I.N. ship may import or export foreign and other currency subject to the above provisions of law, and those contravening them are liable to prosecution under the said Act. Officers and sailors contravening them are liable to disciplinary action under section 68 of the Navy act 1957. (3) The Captain shall bring the above to the notice of all concerned from time to time. (4) The Captain, or two officers deputed by him, hall verify the cash held on board both in Public and Non-public Accounts before the departure of the ship from India on a foreign cruise. Certificates to this effect shall be affixed in the cashbooks concerned. (5) Officers and sailors desiring to exchange Indian currency for foreign currency shall do so only on board an I.N. Ship in accordance with the arrangements made by the Captain and subject to such limits as may be specified from time to time by the Government. (6) Foreign currency held by Naval personnel in an I.N. ship on cruise will be exchanged into Indian currency by the Logistic officer of the ship only if the Captain/Logistics officer is satisfied that the transaction is not for the purpose of making gain by exchange. (7) When a ship is left over with currency of a foreign country after sailing from that country, the amount of such currency shall be in currency notes only. The Captain shall in n o case permit any foreign coins to be exchanged for Indian currency. (8) For detailed instructions on the supply, exchange and accounting of foreign currencies, see Financial Regulations and orders issued by the Chief of the Naval Staff from time to time. 0366. Payments to Ship’s Company. (1) The Captain shall arrange for the ship’s company and Supernumeraries to be mustered for payment at the time most convenient top the service and when the smallest number of sailors will be absent on duty. (2) H shall give all necessary facilities for mis-muster payments removing any cause for money transactions being conducted other than by strict service methods. (3) As far as possible, Logistics officers are required to make payments. However, the Commanding officer at his discretion may nominate and authorise an officer of any other branch for payments to ship’s company. (4) Before making the payment, paying officer will check the identity card to ensure the payment is made to the correct individual. 0367. Subsidiary and Non-Public Funds. The responsibility of the Captain in connection with the initiation, conduct and audit of all subsidiary and non-public funds is laid down in Chapter 28, section II, to which he shall give special attention. 0368. Stores. (1) In regard to his general responsibility for the demand, custody, survey and issue of stores, the Captain shall be guided by the instructions in Chapters 38 and 39 of these regulations, I.N.B.R. 12, Naval Storekeeping Manual, I.N.B.R. 13, instructions relating to the supply of Victualling, Clothing and Mess Traps to I.N. Ships, and I.N.B.R.. 14 Indian Navy Victualling Directive and such other special instructions as may be issued (2) When officers in charge of stores are to be discharged/transferred the Captain shall satisfy himself that their accounts have been kept in accordance with the regulations and are complete. Should this not be the case, the Captain shall report the circumstances to the Administrative Authority. See also regulations 3708(2) and 3721 (3) Before sailing or on being ready for service ordered, the Captain shall take care that the respective officers in charge sign the necessary receipts for supplies obtained and procure receipts for stores returned. (4) His approval is required on all surveys of stores or equipment. Should he dissent from the recommendations of the surveying officers, he shall state his reasons either on the report or by a separate letter. (5) He shall take on board such quantities of provisions as may be considered necessary, having due regard to the service and station on which the ship is to be employed. (6) In sea-going ships, the stocks of provisions shall be regulated also far as possible throughout the commission so that the quantities on board do not fall below the minimum stocks and special reserves laid down in the “Manual of Victualling”. 0369. Store Vessels. (1) The Captain shall ensure that vessels sent to the ship to deliver or collect stores or ammunition are given every facility for getting alongside, and are discharged or loaded without delay. The Masters of such attendant vessels shall not be diverted from fulfilling the orders of the department to which they belong. (2) Should any delay occur in the discharge or loading of such a vessel, the Captain shall report the circumstances promptly, by signal if necessary, to the Senior Naval Officer and where appropriate, the department concerned. If stores or ammunition cannot be accepted or returned on the day or at the time arranged, the Captain should give sufficient notice to allow the departments concerned to re-arrange the movement of the vessels, if desirable. (3) In the event of any commercial vessel being detained beyond the time specified in the contract or agreement, the Captain is to furnish the master with a certificate stating the period of his detention and the reasons for the delay. Copies of this certificate should be sent to the Senior Naval Officer and the department concerned, for use in dealing with any claim for demurrage (4) The Captain is not normally to appropriate for use any stores or ammunition intended for another ship. If exceptional circumstances make such appropriation necessary, details should be reported immediately to the Senior Naval Officer, organisation/ unit issuing stores or ammunition and the Captain of the ship for which the supply was intended. 0370. Issue of Clothing. Facilities shall be provided for the issue of clothing to the entitled personnel as frequently as is necessary, and the captain shall satisfy himself that the arrangements are adequate. SECTION VII – LOSS OF SHIP 0371. Loss of Ship. (1) If a ship is wrecked or otherwise lost or destroyed the Captain or senior surviving officer shall use every exertion to preserve the lives of the crew; and when as many of them as possible have been saved he shall use his utmost endeavours to save the confidential books and fittings, stores, provisions and portable equipment. If confidential books and fittings cannot be saved, he shall if possible, cause them to be destroyed to prevent them falling into improper hands. This especially applies to a vessel wrecked on a foreign coast. (2) He shall himself take special care to prevent all cryptographic material, secret orders, signals and instructions falling into improper hands. Unless their preservation can absolutely be assured, he shall ensure that all secret documents are destroyed by fire and that all ipher machines are rendered unrecognisable and useless, either by explosive charge or smashing with a heavy hammer and disposed of overboard. (3) He shall give his particular attention to the saving of all books and papers relating to the ship’s accounts, so that he may be enabled to cause the necessary books to be made out for transmission to the Chief of the Naval Staff pending the holding of a board of inquiry and an y subsequent court-martial. Should he find himself unable to comply with these directions, he shall immediately report the cause to the chief of the Naval staff in order that, if judged proper, directions may be given for the books to be made out from the last accounts received by the audit authorities concerned. (4) He shall dispose of the crew in the manner most conducive to their comfort and to economy, that the circumstances admit. As the Chief of the Naval Staff is normally in the best position to make arrangements for the passages from abroad of officers and sailors, and the freight of stores, the Chief of the Naval Staff is to be consulted before action is taken to send home the ship’s company or stores. He shall place sufficient guards over the stores and provisions to prevent their being embezzled, and shall be careful that the wine and spirits are so disposed of that they cannot be tampered with. He shall keep the crew together, and shall be very particular in preserving regular and perfect discipline among them and in preventing the committal of any irregularities or the giving of opportunity to commit offence to the inhabitants of the country they are in. Should a sufficient quantity of provisions not be saved, he shall authorise the purchage of whatever may be required; and should the sailors be in want of clothes, he shall cause whatever may be absolutely requisite for their comfort to be purchased, and duly accounted for. Should the ship be wrecked on the coast of a foreign power in amity with India, he shall apply to the concerned local Government authority of the place for such assistance as he may stand in need of, and he shall particularly attentive in observing and conforming to all the laws and regulations of the country, so long as he shall continue in it. (5) Where a vessel is actually sunk, or is stranded, and salvage operations are abandoned, a list of the survivors should be made and the crew kept together, so far as possible, pending the holding of a court-martial or a board of inquiry. The ship will be paid off as soon as possible after the court-material, or when the main body of her crew arrives at an Indian port, whichever is later Sailors who may be retained for the purpose of guarding stores, or any other purpose, will be transferred to the books of a convenient ship, or depot, as from the date on which the main body of the crew leaves for India, and the Logistics officer or the responsible officer will arrange as may be necessary for payments to be made to the sailors. See Chapter 29 on reporting casualties. SECTION VII – MAIL-ARRANGEMENTS FOR DELIVERY AND DESPATCH IN I.N SHIPS AND ESTABLISHMENTS. 0372. Duties of the Ship’s Mail Staff. The Captain shall appoint a commissioned officer as the ship’s Mail Officer. Sailors from the regulating branch shall be detailed to assist the ship’s Mail officer. When no regulating branch sailors are borne, other Petty officers and Leading hands shall be detailed. 0373. (1) The Ship’s Mail officer, assisted by his staff, shall carry out the following duties:- (a) Maintain on board an adequate stock of the following mail books and forms:- (i) Record book S.568. (vi) Inland Telegraph form. (iii) Receipt I.N. 400. (viii) Postal Order form. (iv) Letter of Parcel Bill IN 463. (ix) Money Order forms. (v) Air Letter forms. (x) Mailman’s authority to collect mail. (b) Ensure that all members of the ship’s company are aware of the regulations concerning addressing and posting of mail and the various postal concessions to which they are entitled. (c) Ensure that a record is maintained in the ship of all personnel on board and transferred away from the ship, the letter with date of departure and forwarding addresses formal; and re address mail for personnel who have left the ship (d) Receive on board, record and deliver to the addresses, if on board, mail for the ship in accordance with regulation 0374; receive, record, make up and despatch mail from the ship in accordance with regulation 0375(2). (e) Inform the Captain of delay and non-receipt of mail so that the latter can report the fact to the Naval authority or civil post officer concerned. (f) Take care that registered items pass through as few hands as possible, and that all possible precautions are taken to prevent their being tampered with while in Navy custody. They shall be kept under lock and key until delivered. A signature shall be obtained when they are transferred from one person to another. (g) Before sailing, make proper arrangements for diversion of the ship’s mail, stating the latest time at which mail for the ship on be received at ports before the ship’s departure. (2) The ship’s mailman shall be a trustworthy Petty officer or Leading sailor who must be furnished with written authority, signed by the Commanding officer and bearing the signature of the mailman, to collect mail for them ship. His duties are to:- (a) Deliver mail from the ship to the appropriate Naval shore authority and to the post office as instructed by the ship’s mail officer, obtaining signatures for registered items. (b) Deliver and collect special items of mail at places ashore on the instructions of the ship’s Mail officer. (c) Collect mail for the ship from the naval shore authority and post office, and from other places as specially instructed; check and sign for registered items and deliver the mail to the ship’s mail officer. (3) When one mailman is authorised to collect mails for several vessels, the Mail officer of the ship to which he delivers the mails shall see that full particulars of the registered items (or sealed registered bags) for each ship, as well as his own, are entered in the ship’s Record Book S.568 and placed in safe custody until called for by the addressee or the postman from the addressee’s ship. 0374. Receipt of Mail on Board. (1) Particulars of each registered item received on board shall be entered in Record Book S.568. The letter bill and register list enclosed in sealed bags of mail shall be checked and, if correct, one copy shall be signed and returned promptly to the officer from which the mail was despatched and the other copy signed and filed for reference. Discrepancies in the number of registered items received, or damage to a registered item or to a parcel enclosed in the bag shall be reported by signal to the office from which the mail was despatched. The bag, seal, label, string, letter bill and register list concerned shall be retained in the receiving office until the query has been satisfactorily settled in case it is required by the despatching office. Before such a report is made, a commissioned or gazetted officer shall be called by the person who has discovered the loss or damage to witness the correctness of the report. (2) After entry, registered items shall be signed for in S.568 by the addressee and the ship’s mailman who issues them before delivery to the addressee. Each entry shall be countersigned by the ship’s mail officer. It is important that the signature thus obtained shall be legible to enable the movements of missing packets to be traced throughout. (3) If the addressee of a registered item has left the ship, the item shall be redirected and the entry in S.568 endorsed according to indicated disposal. (4) Unregistered mail shall be divided into divisions and messes and delivered accordingly. Mail for personnel who have left the ship shall be clearly readdressed and redirected to the address to which the person was transferred from the ship, or in accordance with any special instructions left by the addressee. 0375. Mails received in a ship for Conveyance. (1) A record shall be kept in an S.568 of all bags of mail received for conveyance and a receipt obtained when they are transferred. This receipt shall be pasted in S.568. (2) Make up and Despatch to the Store. When registered mail is handed in by the sender to the ship’s mail officer for despatch, the mail officer shall give the sender a completed receipt for the item on I.N. 400. (3) Telegrams must be completed with the name and address of sender in the space provided on the telegraph form. (4) To facilitate sorting, letters shall not be despatched loose in mailbags but shall be, tied in bundles with the address facing in one direction. (5) Mailbags must be kept for mail purposes only. Surplus mailbags shall be passed ashore to the appropriate Naval authority or to the post office. SECTION IX – NAVAL AIR ARM 0376. General Responsibilities. (1) The Captain of a ship or air station is responsible for the general command, discipline, efficiency and safety of the air units under his command and for ensuring that the correct procedure is carried out for the custody, maintenance and reporting of all aircraft and air equipment held by such units until they are properly transferred to another authority. (2) The Captain shall issue such instructions as may be necessary to ensure the safe and proper conduct of flying from their stations/ships. 0377. Airworthiness of Aircraft. (1) When for any reason the Captain of a ship or air station has cause to question the airworthiness, either generally or for any particular purpose, of any type of aircraft, he shall report the matter by signal to the appropriate Naval authorities, repeated to Naval Headquarters. If necessary, the Captain shall order the cessation or restriction of flying on the particular type of aircraft in question under his command. Any such orders, if issued, shall be similarly reported. (2) Instructions to the Naval service generally on the matters dealt with in sub regulation (1) will be issued by the Chief of the Naval Staff. (3)Should it be necessary, in emergency, for the Captain to issue orders for the removal of such flying restrictions, pending the receipt of covering approval from the Chief of the Naval Staff, he shall inform the Chief of the Naval Staff and the appropriate Administrative Authorities. 0378. Authorisation of Flights. The Captain is responsible that every flight made by a service aircraft is authorised by an officer empowered in this behalf. He shall promulgate within his ship or air station the names of officers to whom he delegates responsibility for the authorisation of flights. 0379. Unserviceability of Airfield. (1) Captain of an air station shall ensure that routine inspections of the airfield are made to ascertain whether any obstructions exist and whether the airfield or any portion of it is unserviceable through bad ground or other causes. Any such areas or obstructions shall be indicated as laid down in the Air Traffic Control Regulations and other relevant instructions. (2) If the extent of the unserviceable area renders it necessary, the airfield, or a portion thereof, shall be declared unfit for flying. (3) To enable warnings to be issued to aircraft, the Captain shall report by signal to all appropriate Naval, Indian Air Force (I.A.F) and civil authorities if the airfield or any substantial portion of it becomes unserviceable, or if any temporary obstructions, not clearly discernible by pilots from the air, cannot be effectively indicated by the standard methods. The report shall state:- (a) The nature and position of the unserviceable area or obstruction. (b) The nature of markings by day and night. (c) The approximate period for which the area will remain unserviceable. (4) When the state of unserviceability or obstruction ceases to exist, the fact shall be reported to the authorities referred to in sub regulation (3). 0380. Closing of Airfield. (1) An airfield may not be declared closed for reasons of bad weather alone, but only when exceptional circumstances such as