Disposed¶15

M/S Thakur Balwan Singh Th Balwan Singh v. Hindustan Petroleum Corp. Ltd. Th Its Chairman and Others

J&K HC3 Dec 2025WP(C)/3409/2025

Case brief

AI extract

What is this about?

HPCL e-tender bulk LPG transportation J&K 2025-2030; tank truck bid rejection; Clause 24 grievance/complaint mechanism; alternate remedy; provisional letters of acceptance 26.08.2025 and 29.10.2025; Tender Evaluation and Allocation Criteria clause (G) unreserved category; writ petition disposed with direction to decide representation by 31.01.2026; Justice Rahul Bharti; Jammu; CM No. 7756/2025.

What did the court decide?

Liberty to the petitioner to make a complaint/representation under Clause 24 of the tender document by or before 15.01.2026, with a corresponding obligation on the authorities concerned to consider it on merits by or before 31.01.2026 notwithstanding the Clause 24 timeline and pass a reasoned order, copy whereof to be delivered to the petitioner. ¶15

M/S Thakur Balwan Singh Th Balwan Singh Vs Hindustan Petroleum Corp. Ltd. Th Its Chairman and Others — J&K HC (2025) — LawSathi Research

What the court decided

AI extract

Outcome

¶15

Issue for consideration

Whether respondent No. 1-HPCL was obliged to allot the balance tank trucks (unreserved category) by strictly following the Tender Evaluation and Allocation Criteria at serial No. 5, clause (G), sub-clauses (a) to (c) read with clause (d), such that the petitioner's five remaining tank trucks would have been held qualified for hire for transportation of bulk LPG by road.

¶28

Ratio / Principle

The petitioner's cause would be well served by reverting it to exercise its right reserved under Clause 24 of the tender document, which provides a bidder a right to question rejection of bid, by making the requisite complaint/representation to the authority concerned.

¶14

Key takeaways

The complaint/representation under Clause 24 is to be considered on merits within fifteen (15) days, by or before 31.01.2026, notwithstanding the expiry of the timeline set out in Clause 24.ratio¶14
The authority concerned is to pass an order based on reasons and deliver a copy to the petitioner, be it favourable or against, enabling the petitioner to have its next legal course of action at its disposal.ratio¶14

Detailed headnote1 paragraphs

Writ petition by a bidder under HPCL's e-tender (RFQ No. 5100019435, published 01.03.2025) for bulk LPG transportation by road in J&K (2025-2030), aggrieved that only two of its seven offered 12 MT tank trucks (PB13BB-6096 and PB13BB-6097) received provisional letters of acceptance dated 26.08.2025 and 29.10.2025, while its five self-owned tank trucks suffered non-consideration contrary to the Tender Evaluation and Allocation Criteria at serial No. 5, clause (G). Holding that Clause 24 of the tender document provides a bidder a right to question rejection of bid, the Court disposed of the petition, directing the petitioner to make the requisite complaint/representation by 15.01.2026, to be considered on merits by 31.01.2026 notwithstanding the expiry of the Clause 24 timeline, with a reasoned order and copy to the petitioner.

¶1

Serial No. 116

¶2

HIGH COURT OF JAMMU & KASHMIR AND LADAKH AT JAMMU

¶3

Date of pronouncement: 03.12.2025 Uploaded on: 08.01.2026.

¶4

WP(C) No. 3409/2025 CM No. 7756/2025

¶5

M/s Thakur Balwan Singh

¶6

…..Petitioner(s)

¶7

Through: Mr. Sunil Sethi, Sr. Advocate with Mrs. Veenu Gupta, Advocate

¶8

¶9

Hindustan Petroleum Corporation Ltd. & Ors.

¶10

.….Respondent(s)

¶11

Through: CORAM: HON‟BLE MR. JUSTICE RAHUL BHARTI, JUDGE ORDER (03.12.2025) 1. Respondent No. 1-Hindustan Petroleum Corporation Ltd. (in short „HPCL‟ ) vide e-tender notice No.

¶12

LPG/BULK/TT/HPC/Jammu & Kashmir/2025-30 (RFQ No. 5100019435) (e-tender No. 2400019435-HD-09050) published on 01.03.2025 invited bids for award of contract for „Bulk LPG Transportation by Road for the State of J&K‟ for a period of five (5) years 2025-2030 floated for the purpose of meeting State-wise requirement of capacity 12 MT, 15 MT, 18 MT and 21 MT TTs of HPC.

¶13

In terms of the aforesaid e-tender notice, interested bidders were invited to quote “Rate in form of % change on

¶14

WP(C) No. 3409/2025

¶15

¶16

Benchmark Rate (BMR)”. Preference in induction was meant for those bidders quoting at floor rates and having State registered trucks and as per tender evaluation criteria mentioned in the tender notice.

¶17

The e-tender notice spelled out expressly how bidder/s was/were to come forward with quoting of the Tank Trucks/Owned Trucks/Attached Trucks/Proposed Trucks.

¶18

Clause-V of the e-tender notice provided for ‘ Conditions governing the offer of trucks‟.

¶19

Clause-VI of the tender notice provided for ‘ Cluster of States‟.

¶20

The bidding process was to comprise of technical evaluation of the bids as well as price evaluation of the bids.

¶21

After scrutiny of the technical bids, the eligible bidders, meeting all the technical requirements, were to be notified regarding the date and time for opening the price bid through e-portal.

¶22

Tender Evaluation and Allocation Criteria came to be spelled out at serial No. 5 of the e-tender notice.

¶23

Respondent No. 1-HPCL, by virtue of two provisional letters of acceptance dated 26.08.2025 and 29.10.2025 , came to apprise the petitioner about acceptance of its bid for Tank Truck registration No. PB13BB-6096 under category ‘ Owned

¶24

WP(C) No. 3409/2025

¶25

¶26

TT capacity (MT-12)‟ and Tank Truck No. PB13BB-6097 also under category „Owned for TT capacity (MT-12)‟ .

¶27

The aforesaid provisional letters of acceptance for aforesaid two tank trucks in favour of the petitioner were against the tendering of seven numbers of 12 MT Tank Trucks by the petitioner and, thus, while Tank Trucks No. PB13BB-6096 and Tank Truck No. PB13BB-6097 came to be accepted in bid but rest of quoted five tank trucks, self-owned by the petitioner, bearing registration Nos. HR38T-5955, HR38T4798, HR38T-2923, PB13BQ-7497 and PB13BQ-7719 suffered non-consideration.

¶28

By reference to serial No. 5-Tender Evaluation and Allocation Criteria (G) providing for allocation of balance tank trucks (unreserved category) , the petitioner comes up with the grievance that the respondent No. 1-HPCL was obliged to give a preference for allotment of contract by strictly following the criteria laid down in sub-clause (a) to (c) in continuation with clause (d) under clause (G)- allocation of balance tank trucks (unreserved category).

¶29

In furtherance to this submission, Mr. Sunil Sethi, learned Senior advocate arguing for the petitioner submits that if the criteria as settled and prescribed would have been followed by the respondent No. 1-HPCL, then the petitioner’s five tank trucks bearing registration Nos. HR38T-5955, HR38T-4798,

¶30

WP(C) No. 3409/2025

¶31

¶32

HR38T-2923, PB13BQ-7497 and PB13BQ-7719 would have also been held qualified for hire for the needful purpose of transportation of bulk LPG by road instead of leaving the petitioner beneficiary of engagement of only two of his tank trunks i.e., PB13BB-6096 and PB13BB-6097 .

¶33

As against seven tank trucks offered by the petitioner in its bid since only two have come to be issued provisional letters of acceptance, as such, it is by deeming reference that the rejection of the remaining five tank trucks of the petitioner has taken place for the petitioner to feel aggrieved.

¶34

At first instance, this Court felt inclined to grant indulgence by putting the respondents on notice but upon going through the Tender Bidding Document, in particular, its Clause 24 thereby providing Bidder a right to question with respect to rejection of bid, this Court is of the view that the cause of the petitioner would be well served by reverting back the petitioner to exercise its right so reserved under Clause 24 of the tender document by making the requisite complaint/representation as envisaged under Clause 24 to the authority concerned by or before 15.01.2026 whereupon the said complaint/ representation to be considered on merits within next fifteen (15) days by or before 31.01.2026 notwithstanding the expiry of the time line as set out in Clause 24 and an order based on reasons to be then passed by the authority concerned with a

¶35

WP(C) No. 3409/2025

¶36

¶37

copy to be delivered to the petitioner, be it favourable or against, for enabling the petitioner to have next legal course of action at its disposal.

¶38

Writ petition, is accordingly, disposed of with liberty of making complaint/representation in favour of the petitioner with corresponding obligation on part of the authorities concerned to consider the same as per time frame referred in para 14.

¶39

JAMMU 03.12.2025

¶40

(RAHUL BHARTI) JUDGE

¶41

Naresh/Secy

¶42

Whether the judgment is speaking: Yes/No Whether the judgment is reportable: Yes/No

¶43

Naresh Kumar 2026.01.08 16:44 I attest to the accuracy and integrity of this document WP(C) No. 3409/2025

M/S Thakur Balwan Singh Th Balwan Singh v. Hindustan Petroleum Corp. Ltd. Th Its Chairman and Others

Case brief

What is this about?

What did the court decide?

M/S Thakur Balwan Singh Th Balwan Singh v. Hindustan Petroleum Corp. Ltd. Th Its Chairman and Others

Case brief

What is this about?

What did the court decide?

Why is it important?

What the court decided

Issues for consideration

Procedural history

Parties & counsel

Coram

Case details

Similar cases

Ikhlaq Ahmed Vs Ab Majid Butt

Nisar Ahmed and Others Vs Ut of J and K Th Transport Commissioner, Jammu and Others

Reetu Kumari and Another Vs Ut of J and K Th Commissioner Secretary to Government Home Affairs Department, Jammu and Others

Razak Ahmed Vs Jammu Municipal Corporation Th Its Commissioner and Others

Khalida Choudhary through Zaffar Javaid Vs Sarmad Hafeez Commissioner Secretary to Govt Youth Services and Sports Department Jammu and Others

Prem Chand and Another Vs Learned Sub Judge Special Mobile Magistrate Rajouri and Others